Compensation for Allowable Expenses. The AOC shall reimburse the Contractor as follows:
A. Transportation, Meals, and Lodging Expenses
i. The AOC shall reimburse the Contractor for actual expenses incurred for reasonable and necessary transportation, meals, lodging, and other travel- related expenses required to perform the Work of individual Work Orders subject to the maximum amounts set forth in this section.
ii. The Contractor shall keep and maintain records and original invoices and receipts for these expenses, and provide copies of these for review if requested by the AOC’s Project Manager.
iii. The Contractor shall submit a written travel plan to the AOC’s Project Manager, including estimated costs, for review and approval, at the beginning of a Project.
iv. For necessary air transportation, the AOC will reimburse the Contractor for the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) days prior to travel, unless the Project Manager agrees otherwise in writing.
v. For overnight travel, in accordance with the California Victim Compensation and Government Claims Board (formerly AOC Board of Control) guidelines, the AOC will reimburse Contractor for meal and lodging expenses in an amount not to exceed $150.00 per day, or $180.00 per day if the hotel stay is within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, plus sales tax. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and/or incidentals~$6.00. Hotel room rental shall be reimbursed for the actual cost not to exceed: i) $110.00 per Day plus tax and/or energy surcharge when applicable outside the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, or ii) $140.00 per Day, plus tax and energy surcharge when applicable within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx.
vi. For necessary private vehicle ground transportation usage, the AOC will reimburse the Contractor’s reasonable ground transportation expenses at the applicable IRS approved rate per mile.
vii. The total amount the AOC may pay the Contractor for allowable transportation, meals, and lodging expenses under any Work Order shall be included in the Work Order Amount that is set forth in the Work Order.
Compensation for Allowable Expenses. The State shall reimburse the Contractor as follows: For necessary private vehicle ground transportation usage, the State will reimburse the Contractor at the applicable IRS approved rate per mile. The Contractor shall keep and maintain original invoices and receipts for reimbursement of mileage and photograph expenses, and provide them for review if requested by the AOC Project Manager. The total amount the State may pay the Contractor for allowable expenses sought under this paragraph shall be deducted from the Contract Amount as set forth in paragraph 1 of this Exhibit C. The total amount the State may pay the Contractor for the Initial Term, pursuant to this Exhibit C, shall not exceed $[TBD].
Compensation for Allowable Expenses. (if Work is contracted at a cost reimbursable basis at hourly rate(s), and if expenses are allowed)
Compensation for Allowable Expenses. The Judicial Council shall reimburse the Contractor as follows:
A. Transportation, Meals, and Lodging Expenses
i. For overnight travel, in accordance with the California Department of Human Resources guidelines, the Judicial Council will reimburse lodging expenses incurred while traveling, at Contractor’s actual cost. Lodging costs may not exceed $250 (per day per person), plus tax and energy surcharge in San Francisco county; $125 (per day per person), plus tax and energy surcharge in Monterey and San Diego counties; $120 (per day per person), plus tax and energy surcharge in Los Angeles, Orange and Ventura counties; $140 (per day per person), plus tax and energy surcharge in Alameda, San Mateo, and Santa Xxxxx counties; or $110 (per day per person), plus tax and energy surcharge in all other California counties. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$8.00; lunch~$12.00; dinner~$20.00; and/or incidentals~$6.00.
ii. For necessary private vehicle ground transportation usage, the Judicial Council will reimburse the Contractor at the applicable IRS-approved rate per mile.
Compensation for Allowable Expenses. Unless otherwise set forth in a Work Order as inclusive in fixed price(s) or lump sum amount, the State shall reimburse the Contractor as follows:
Compensation for Allowable Expenses. Year Not To Exceed per Year for Allowable Expenses 3.2 Limit on Travel Expenses. If travel expenses are allowed under Section 3.1 above: (i) a ll travel is subject to written preauthorization and approval by the JBE, and (ii) all travel expenses are limited to the maximum amounts set forth in the JBE’s travel expense policy.
