Document Maintenance Clause Samples
The Document Maintenance clause outlines the responsibilities for keeping contractual documents up to date and accurate throughout the duration of an agreement. Typically, this clause requires one or both parties to regularly review, update, and correct documents as necessary, ensuring that all information remains current and reflects any changes in circumstances or regulations. By establishing clear obligations for document upkeep, this clause helps prevent misunderstandings and disputes arising from outdated or incorrect information.
Document Maintenance. Each Party shall maintain the original source documents with regard to any Adverse Event, and Serious Adverse Event in accordance with current Law and regulatory requirements of the Regulatory Authority(ies) in its respective territory.
Document Maintenance. The school administrator shall assure that a record of any complaint, its investigation and disposition, as well as any disciplinary or remedial action taken following the completion of the investigation, is maintained by the School in a confidential file accessible only to authorized persons. All investigation records created in conformance with this model policy and model procedures, including but not limited to, the complaint form, interview notes, additional evidence, and the investigative report, shall be kept by the Equity Coordinator, Designated Employees and the school administrator for at least six years after the investigation is completed.
Document Maintenance. The University will maintain comprehensive documentation of its receipt, investigation, and resolution of all oral and written complaints, reports or other notice of sexual harassment. Effective immediately, in addition to the documentation it already maintains, the University will also maintain documentation fully detailing any interim measures afforded to complainants pending the completion of an investigation and, where sexual harassment is found to have occurred, documentation fully detailing all the steps, individual and systemic, the University took to stop the harassment, prevent its recurrence, eliminate any hostile environment, and remedy its discriminatory effects on the complainant and any others as appropriate.
Document Maintenance. 9.7.1 The Supplier shall be responsible for maintaining all stored items to an acceptable level; this shall include but may not be limited to:
9.7.1.1 The Supplier shall ensure that Records do not become damaged whilst in the Store.
9.7.1.2 The Supplier shall replace badly Damaged Boxes when they are identified in Store.
9.7.1.3 The Supplier shall immediately replace Damaged File covers in addition to replacing all required labelling and Barcodes, when any Damage is identified.
9.7.1.4 The Supplier shall immediately replace Damaged Boxes, in addition to replacing all required labelling and Barcodes, when any Damage is identified.
9.7.1.5 The Supplier shall Put Away all incorrectly filed Records to their correct location within the Store as soon as it is discovered that they have been misfiled. The Supplier shall also ensure that the correct Unique Location is recorded on the Records Information Management System in Real Time.
9.7.1.6 The Supplier shall ensure Records within the File Store are uniquely marked in accordance with Contracting Authorities instructions. In the event that a Supplier identifies any Records or Items that are not uniquely marked, the Supplier shall take immediate action to provide the Unique Reference in accordance with the Contracting Authorities instructions.
9.7.1.7 The Supplier shall ensure that the Destruction date attached to each Record is recorded accurately on the Records Information Management System, at all times.
9.7.1.8 The Supplier shall take all necessary action to rectify the incorrect Destruction date where a Record is identified by the Supplier as having been incorrectly marked or having an incorrect Destruction date, in line with Contracting Authorities instructions, as soon as the inaccuracy has been identified.
9.7.1.9 The Supplier shall seek instruction from the Contracting Authorities Contract Manager for any Non-Conforming Records found in the Store.
9.7.2 The Supplier shall provide, if required by the Contracting Authorities, a Primary Records (and part Records where applicable) and Secondary Records (where applicable) cleansing service to minimum standards as follows; Removal of all corrosive metals, staples, pins etc.; Repair of torn or damaged page edges; Removal and Destruction and duplicate pages; Transfer of photographs (or any other identified specialist material) to specialist sleeves; Replacement of damaged covers with new
9.7.3 The Supplier shall provide monthly reports or at a frequency ...
Document Maintenance. School District 70 shall maintain copies of the Hearing Itinerant’s credentials and/or licensure, criminal background check information, and other documentation establishing that the Hearing Itinerant may provide the Hearing Itinerant Services to students in accordance with Illinois law. School District 70 shall be responsible for initiating and reviewing the Hearing Itinerant’s criminal background check report and confirming that the Hearing Itinerant is not prohibited from performing work in the School Districts pursuant to the Illinois School Code. School District 70 is not permitted to share the criminal background check report with School District 36, School District 37 or School District 38. However, School District 70 shall verify to School District 3, School District 37 and School District 38 that the Hearing Itinerant is not prohibited from employment, upon request. School District 70 shall provide any other records maintained to School District 36, School District 37 and School District 38 upon request.
Document Maintenance. The contractor shall provide book coordination functions for the following ISSP S&MA documents: JPD 306; JPD; 315; JPD 328; SSP 30223, Problem Reporting and Corrective Action (PRACA) for Space Station Program; SSP 30234, Failure Modes and Effects Analysis and Critical Items List (FMEA/CIL) Requirements for Space Station; SSP 30309, Safety Analysis and Risk Assessment Requirements Document; SSP 30524, Problem Reporting and Corrective Action (PRACA) Data System (PDS) Requirements Definition Document (RDD) for ISSP; SSP 30599, Safety Review Process; SSP 30695, Acceptance Data Package Requirements Specification; SSP 41173, Space Station Quality Assurance Requirements; SSP 50021, Safety Requirements Document;, SSP 50038, Computer-Based Control System Safety Requirements; SSP 50175, ISS Risk Management Plan; SSP 50231, Safety and Mission Assurance Certificate Of Flight Readiness Implementation Plan; SSP 50287, Hardware/Software Acceptance Process; and SSP 50437, Safety and Mission Assurance/Program Risk Mission Evaluation Room Console Operations Handbook for ISSP.