Event Set Up Sample Clauses

Event Set Up. The Contractor must make the conference space available to the conference organizers to set up for the conference, beginning at 5:00 PM Central Time on the day before the start of the conference. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor.

Event Set Up. At least seven (7) days prior to the rental date, the parties must mutually agree to the set-up, which includes such matters as the exact amount of people, number of tables and chairs, head table arrangements, cake/gift/buffet/DJ table placements or any other requirements needed for the event.

Event Set Up. The Applicant shall be responsible for set up and clean up for its use of the facility. All items brought in shall be free standing, and no items should be leaned against walls/doors. Any tape used on walls/doors shall not cause damage to the paint or finishing of the wall/door. Event setup and cleanup is allowed only during the time of the event reservation. If additional time is required, arrangements must be requested with the Town Clerk one week prior to the event. The Town will attempt to accommodate such requests, if Town business permits.

Event Set Up. 1. Equipment, supplies or other products belonging to private groups may not be stored in the facility or on the grounds prior to the applicant’s function/event. 2. Equipment and furniture may not be removed from the building. Only those items located within the building will be available for you to use. Should you need additional equipment to conduct your event, you should arrange for such at your own expense. 3. The City of Dayton does not set up equipment for events.

Event Set Up. The Xxxxxx Center is available to our 50 and older community with ongoing scheduled events and activities from 8:00 AM – 4:00 PM Monday through Friday and Saturday 9:00 AM – 3:30 PM. To eliminate conflicts with the Xxxxxx Center’s programs and activities, set-up is based on availability amid and after scheduled events and activities. Due to Xxxxxx Center activities, programs and limited storage, we are not able to accommodate storage of items and/or decorations prior to Renter’s event set-up date/time. Access to the classroom for set-up will be the time as marked on page 1 of this agreement.

Event Set Up. Clean-Up. Caterers will be required to set up rooms and function spaces with the tables and chairs provided, will be required to provide any necessary service items (cloths, dishes, glassware and cooking equipment) and must leave the room “broom clean” before departure. It is expected that the Caterer will confirm that all equipment and supplies that are to be provided by the College will be available for the use in that venue. Any equipment for the event that is not related to catering (e.g., podium, technology, easels, etc.) will be arranged in advance by the Event Planner coordinating with the College representative assigned to the event. Requests for equipment less than seven (7) days in advance of the event may not be honored.

Event Set Up. The Contractor must make the conference space available to the conference organizers to set up for the conference, beginning at 5:00 PM Central Time on the day before the start of the conference. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor. Contractor shall note that the “Green Meeting” means that the Contractor must recycle and use glass dishes and linens for the Conference. The Contractor must provide recycling containers in visible areas for conference attendees to dispose of cans, juice containers, and paper. The Contractor must provide alternatives to disposable products, such as linen napkins, glass drinking glasses, and coffee cups to minimize waste from food and beverage consumption. The Contractor must work with the State to ensure the green meeting criteria are met.

Event Set Up. The Contractor shall provide a large area for Conference registration purposes. Registration begins the day before the Conference from 5:00 p.m. to 7:00 p.m. The Registration Area must be set up and available approximately noon the day prior to the Conference through two hours after the close of the Conference; exact times to be better defined upon contract award. This should be at no additional cost. The registration area must be central, in proximity to the meeting rooms, and in a place that is easily accessible to the Conference attendees. This area shall have ample storage room for Conference materials. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor.

Event Set Up. The FIC can provide a limited number of 60” round or 6 foot rectangular tables and chairs. The type of table that should be utilized depends on the Licensee total guests count and the max the space can accommodate according to the floor plan. The Licensee or Licensee’s representative/vendor is responsible for setup and breakdown of all rented equipment. Any and all equipment, food, flowers, etc. must be removed from the building immediately following the event. The FIC is not responsible or liable for any equipment left at the facility, or its disposal, after the end of the event. The FIC’s agents will setup and break down all FIC-supplied or -owned equipment.

Event Set Up. All property belonging to Customer, Customer’s invitees, guests, agents and sub-contractors, and all equipment shall be delivered, set-up and removed on the day of the event. Should the Customer need earlier access for set-up purposes, this can be arranged for an additional fee. The Customer is ultimately responsible for property belonging to the Customer’s invitees, guests, agents and sub-contractors.