Event Set Up. The Contractor must make the conference space available to the conference organizers to set up for the conference, beginning at 5:00 PM Central Time on the day before the start of the conference. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor.
Event Set Up. At least seven (7) days prior to the rental date, the parties must mutually agree to the set-up, which includes such matters as the exact amount of people, number of tables and chairs, head table arrangements, cake/gift/buffet/DJ table placements or any other requirements needed for the event.
Event Set Up. 1. Equipment, supplies or other products belonging to private groups may not be stored in the facility or on the grounds prior to the applicant’s function/event.
2. Equipment and furniture may not be removed from the building. Only those items located within the building will be available for you to use. Should you need additional equipment to conduct your event, you should arrange for such at your own expense.
3. The City of Dayton does not set up equipment for events.
Event Set Up. Clean-Up. Caterers will be required to set up rooms and function spaces with the tables and chairs provided, will be required to provide any necessary service items (cloths, dishes, glassware and cooking equipment) and must leave the room “broom clean” before departure. It is expected that the Caterer will confirm that all equipment and supplies that are to be provided by the College will be available for the use in that venue. Any equipment for the event that is not related to catering (e.g., podium, technology, easels, etc.) will be arranged in advance by the Event Planner coordinating with the College representative assigned to the event. Requests for equipment less than seven (7) days in advance of the event may not be honored.
Event Set Up. The Xxxxxx Center is available to our 50 and older community with ongoing scheduled events and activities from 8:00 AM – 4:00 PM Monday through Friday and Saturday 9:00 AM – 3:30 PM. To eliminate conflicts with the Xxxxxx Center’s programs and activities, the earliest the Ballroom may be accessed for Renter’s event set-up is: Due to Xxxxxx Center activities, programs and limited storage, we are not able to accommodate storage of items and/or decorations prior to event set-up date/time. Access to the Ballroom for set-up will be the time as marked on page 1 of this agreement.
Event Set Up. The organizer and the lessor have to agree on detailed times for the event set-up, the execution and the dismantling. The organizer is solely responsible for the planning and execution of the event. The organizer needs to provide the lessor a detailed program schedule including technical details, room set-up and personnel needs (see attached event registration form). The entrance to the Institute of Advanced Studies and parking space are only to be used for loading and unloading of equipment. The organizer needs to inform the lessor of the specific needs two weeks before the event so that enough space can be reserved. The lessor will provide technical equipment and furniture as defined in the enclosed event registration form. The building of the institute is heritage-protected. This means that any structural measures at or in the building are forbidden. Installations of any kind and decorations need to be approved by the lessor. The set-up of any installation in front or in the building without approval of the lessor is forbidden. The cleaning of the rental premises is done by the lessor’s cleaning company. The costs are covered by the rental fees. Upon termination of the lease the organizer is obliged to return the rental premises in its original state (except cleaning). Smoking is forbidden in the entire building. There are two smoking areas accessible as an exception to the smoking ban, one in front of the building and one in the inner courtyard.
Event Set Up. Setting-up for decorations, equipment, and arrangements shall not commence any earlier than the specified date and time of the reserved event. Furniture and equipment must remain in its designated space unless prior written consent has been obtained from the Association.
Event Set Up. The Contractor must make the conference space available to the conference organizers to set up for the conference, beginning at 5:00 PM Central Time on the day before the start of the conference. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor. Contractor shall note that the “Green Meeting” means that the Contractor must recycle and use glass dishes and linens for the Conference. The Contractor must provide recycling containers in visible areas for conference attendees to dispose of cans, juice containers, and paper. The Contractor must provide alternatives to disposable products, such as linen napkins, glass drinking glasses, and coffee cups to minimize waste from food and beverage consumption. The Contractor must work with the State to ensure the green meeting criteria are met.
Event Set Up. Xxxxxx understands and agrees that Xxxxxx will be responsible for setup for tables and chairs for Xxxxxx's event. Lessee agrees that any decorations used by the Lessee will not be attached to the walls, floors, or ceilings of any the Scottish Rite Masonic Center Facility. Access to the Scottish Rite Masonic Center Facility will be coordinated with the Scottish Rite Office (912-232-5132) one week prior to time needed. The Scottish Rite Masonic Center does not provide, loan, or furnish tools, ladders, or kitchenware. You must include any additional days for decorating or rehearsals (unless paying the rental price to guarantee the space for advanced decorating or rehearsals). Availability for advance decorating/rehearsal is determined by availability- no earlier than one month prior to event). If using audio/visual, it is Lessee's responsibility to test its program. Lessee may have access to the AV equipment by arrangement with Xxxxxx in the week prior to the Event. Doors open to begin decorating as early as 8am. Lessee is responsible to bring whatever cooking supplies it needs.
Event Set Up. All property belonging to Customer, Customer’s invitees, guests, agents and sub-contractors, and all equipment shall be delivered, set-up and removed on the day of the event. Should the Customer need earlier access for set-up purposes, this can be arranged for an additional fee. The Customer is ultimately responsible for property belonging to the Customer’s invitees, guests, agents and sub-contractors.
