File Retention. Our office will offer to deliver/surrender your file to you at the conclusion of this matter, or sooner, if representation is terminated. If you choose not to take your file at that thime, then our office will maintain the file for a maximum of 5 years after termination of representation, after which your file may be destroyed without further notice.
File Retention. After our services conclude, Attorney will, upon District’s request, deliver the file for the matter to District, along with any funds or property of District’s in our possession. If District requests the file for the matter, Attorney will retain a copy of the file at the District’s expense. If District does not request the file for this matter, we will retain it for a period of seven (7) years after this matter is closed. If District does not request delivery of the file for this matter before the end of the seven (7) year period, we will have no further obligation to retain the file and may, at our discretion, destroy it without further notice to District. At any point during the seven (7) year period, District may request delivery of the file.
File Retention. Recipient is required to maintain records and (invoices) of this grant for five years after termination of the grant, or audit if required, or longer where required by law. Recipient must maintain a separate file for each grant award. However, if any litigation, claim or audit has been initiated prior to the expiration of the five-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The following files must be available for review by NCEM staff for site visits, project closeout and audits:
i. Resolution or other official documentation relating to the acceptance or adoption of the grant award.
ii. MOA, and supporting appendices.
iii. Completed appropriate reports with specifications, solicitations, competitive quotes or proposals, basis for selection decisions, purchase orders, contracts, invoices and proof(s) of payment.
iv. Audit findings and corrective action plans.
v. Request for Reimbursements and documentation
vi. Closeout Request and documentation
vii. Pre and Post photo documentation for all permanent work projects
File Retention. At the conclusion of this case, Attorney will return all original Client documents to Client. Client understand that all files will be maintained at Attorney’s office for a period of 5 years commencing from the date of final disposition of the case, and after this period of time, may be destroyed without prior notice.
File Retention. Trading Partner will retain all EDI transactions for a period of seven (7) years after concluding each transaction and will make such transactions available to CSC Covansys for audit purposes upon written request. Trading Partner will maintain the integrity and security of these records, regardless of how they are stored, and will ensure that it can retrieve any archived record within seven (7) working days after CSC Covansys requests it. Records retrieved at the request of CSC Covansys must be submitted in ASCII file format. Trading Partner will also maintain accurate and complete audit trails of all records transferred from one medium to another (e.g., paper to computer disk file).
File Retention. After completing your work we will keep our file of papers whether in hard copy or electronically in accordance with our Document Retention Policy. On the expiry of those periods of time we will destroy any hardcopy papers and archive any electronic files. If we take papers or documents out of storage in relation to continuing work on your instructions to act for you, we will not normally for charge for that retrieval. External firms or organisations or internal auditors may conduct audit or quality checks on our service. These firms or organisations are required to maintain confidentiality in relation to your files. We are professionally and legally obliged to keep your affairs confidential. However, Solicitors may be required by statutes to make a disclosure to the Serious Organised Crime Agency where they know or suspect that a transaction may involve money laundering or terrorist financing. If we make a disclosure in relation to your matter, we may not be able to tell you that a disclosure has been made. We may have to stop working on your matter for a period of time and may not be able to tell you why. We will endeavour to keep you up to date with legal developments relevant to your business, including explaining the implications of new legislation and case law affecting you and these updates are available on our intranet site. Training is a cost-effective way of providing legal advice to a wide range of staff and we will agree with you areas of training that we can provide for you and your staff. A list of upcoming training is available on our intranet site. Any large quantity of photocopying or printing is undertaken through the Council’s chosen method for bulk copying because this is the most cost effective method for such services. This may be under a contract with a third party, in which case there will be a confidentiality agreement with the provider of those services. We have delivery and collection processes in place to ensure client confidentiality is maintained. You should advise us if you object to documents relating to your matters being copied by a third party.
File Retention. Trading Partner will retain all EDI transactions for a period of seven (7) years after concluding each transaction and will make such transactions available to Covansys for audit purposes upon written request. Trading Partner will maintain the integrity and security of these records, regardless of how they are stored, and will ensure that it can retrieve any archived record within seven (7) working days after Covansys requests it. Records retrieved at the request of Covansys must be submitted in ASCII file format. Trading Partner will also maintain accurate and complete audit trails of all records transferred from one medium to another (e.g., paper to computer disk file).
File Retention. If Client requests BISYS to provide it with EFT transaction data retained by BISYS in the Client Files in order to aid Client in resolving an alleged error claimed by a Client customer, and it is determined that there is no BISYS error in such transaction, Client will pay BISYS its then prevailing archival retrieval charges in providing Client with the requested data. If it is determined that there was a BISYS error in any transaction referred to above, BISYS will provide the archival retrieval at no charge. While BISYS does not have any responsibility in assisting Client in resolving any disputed transaction that is brought to BISYS' attention more than 120 days after the date the alleged error occurred, BISYS will provide Client the requested data providing such data is available at its then prevailing archival retrieval charges.
File Retention. After the conclusion of the matter, Attorney will notify Client that Client is entitled to take possession of the file in the case. If Client does not wish to take possession of the file, Attorney is authorized to dispose of the file.
File Retention. A. All PSU files shall be maintained in accordance with applicable statutes and regulations regarding archive retention.
B. All PSU files will be maintained in accordance with Article 18, Personnel Files, of this Agreement.
