GENERAL PROJECT PROCEDURES Clause Samples

GENERAL PROJECT PROCEDURES. Upon execution of the Agreement, Private Entity and Private Entity’s A-E will attend a “kick-off” meeting with the Owner’s Representative and Review Committee to discuss procedures to be followed for the Project and to review the scope of Work and the A-E’s services to be provided. The Owner has reviewed the Schematic Design drawings provided by the Private Entity team during the Detailed Phase and the Owner shall provide Owner comments and changes to the proposed design and the Private Entity will incorporate these comments into a Design Development submission in accordance with this Exhibit K and the requirements of the Comprehensive Agreement. The A-E, with any subcontractors, engineers, or consultants, will then begin the design development process. The following general procedures are required, along with the specifics outlined elsewhere in this and other Contract Documents. This introductory list is intended to assist the A-E in knowing what is required by highlighting a few of the Owner’s requirements, but is not intended to be an exhaustive or exclusive list of Project procedures. Other requirements and procedures will be provided by Owner or Owner’s Representative for the design process and review.  All Project documentation involving the A-E, including but not limited to meeting minutes, design review comments, correspondence, invoices, code enforcement comments, RFI’s, and RFP’s, must be documented by the A-E, with copies provided promptly to the Owner and Owner’s Representative.  At each phase of the design process, the A-E shall respond in writing to any Owner comments as soon as possible and address Owner comments in the subsequent design phase documents. Private Entity shall update the Project progress schedule at each phase of the design process  If requested, the A-E shall record, and submit to the Owner for comment and revision (before distribution), all meeting minutes, including but not limited to Owner’s Review Committee meetings, City of Falls Church , VA Planning & Zoning and Code review meetings, and submittal review meetings. A-E shall address all Owner comments before distributing such documents.  Design reviews will take place after submission of each design phase (Schematic Design, Design Development and Construction Documents) with the Owner’s Review Committee  Any material deviations from the Design Guidelines must be provided to the Owner in writing under separate cover  A post-evaluation survey (site visit and visual o...