Management Systems and Procedures. The Recipient must have in use clearly delineated roles and responsibilities for its organization’s staff, both programmatic and administrative; written policies and procedures; training; management controls and other internal controls; performance assessment; and information sharing. The Recipient may use its existing systems to manage Agreement funds and activities, provided that policies and procedures are consistently applied across its business functions.
Management Systems and Procedures. DOE O 436.1, Departmental Sustainability, requires that BNL have an Environmental Management System (EMS). BNL has an ISO 14001-registered EMS. An EMS ensures that environmental issues are systematically identified, controlled, and monitored. Moreover, an EMS provides mechanisms for responding to changing environmental conditions and requirements and reporting on environmental performance, and it reinforces continual improvement. The cornerstone of an EMS is an environmental policy. BSA’s policy is to integrate environmental stewardship into all facets of the Laboratory’s activities. The policy includes a commitment to comply with all applicable environmental requirements; and to define, prioritize, and aggressively correct and clean up existing environmental problems. Elements of EMS that are key to the management of LUICs include community outreach, monitoring and measurement of controls and performance, and regular management review of the EMS and self-assessment of overall Laboratory performance. Under the oversight of DOE’s Brookhaven Site Office, it is BSA’s responsibility to ensure that LUICs are addressed by its programmatic infrastructure for managing the BNL site in accordance with DOE’s regulations and policies and other applicable federal, state, and local regulations. BSA implements these requirements in its SBMS for the Laboratory. Management System Descriptions (MSDs) contain information about the individual management system’s purpose, ownership, requirements and drivers, customers, outputs, system operations, and responsibilities. For example, the Environmental Management System Description, Records Management System Description, and the Work Planning and Control Management System Descriptions capture many of BSA’s LUIC responsibilities. Other MSDs that are applicable include Communications, Government, Community Relations and Education, Real Property Asset Management, and Integrated Planning. BSA developed a program description for LUICs under the Environmental Management System Description. The program description identifies and describes LUICs at a high level in the SBMS hierarchy and link to the BNL subject areas and departmental work procedures that contain LUIC reviews. This program description was updated in February 2022. Using the requirements management process, the SBMS summarizes all requirements (e.g., federal, state, and local regulations; voluntary agreements, and BSA policies) into procedures called “subject areas.” Subject...
