Personnel File Material Sample Clauses

Personnel File Material. 1. Materials in personnel files of unit members shall be made available for inspection by the unit member.
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Personnel File Material. 1. Records of all professional contacts of the evaluator and the unit member related to evaluations, such as observation reports, incident reports, parent comments, and the like, may be retained. Materials in personnel files of unit members which may serve as a basis for evaluation are to be made available for the inspection of the unit member involved upon request. However, the following confidential material is not to be available for inspection: Ratings, reports or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. After four years, detrimental materials shall be removed, upon a unit member's request, from the unit member's personnel file and placed in a sealed envelope, which, is not to be opened without the unit member's prior knowledge and approval, unless required, to release by law. Anyone viewing a unit member's personnel file shall sign their name, date and reason for access. This log shall be made available to the unit member upon request. To be maintained in all personnel files: Sign-in sheet when a file is viewed Human Resource Checklist to maintain file to be initialed by H.R. employee when file is modified. Employees must set up an appointment to view their personnel file at least 24 hours in advance.
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Personnel File Material. A. Materials in personnel files (District and site) of unit members which may serve as a basis for affecting the status of their employment shall be made available for inspection by the person involved.
Sample 1
Personnel File Material. 1. Records of all professional contacts of the evaluator and the unit member related to evaluations, such as observation reports, incident reports, parent comments, and the like, may be retained. Materials in personnel files of unit members which may serve as a basis for evaluation are to be made available for the inspection of the unit member involved upon request. However, the following confidential material is not to be available for inspection: Ratings, reports or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. After four years, detrimental materials shall be removed, upon a unit member's request, from the unit member's personnel file and placed in a sealed envelope, which, is not to be opened without the unit member's prior knowledge and approval, unless required, to release by law. Anyone viewing a unit member's personnel file shall sign their name, date and reason for access. This log shall be made available to the unit member upon request. To be maintained in all personnel files: ▪ Sign-in sheet when a file is viewed ▪ Human Resource Checklist to maintain file to be initialed by H.R. employee when file is modified. Employees must set up an appointment to view their personnel file at least 24 hours in advance. 2. Information of a derogatory nature, except confidential material mentioned in the preceding paragraph, shall not be entered into the personnel file unless and until the unit member is given notice and an opportunity to review and comment thereon. A unit member shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. Such review shall take place during normal business hours, and the unit member shall be released from other than classroom duties for this purpose without salary reduction. The District shall make a reasonable investigation of such information, and shall not include information that such investigation shows to be false. 3. A unit member may be accompanied by his/her representative at such time as he/she reviews the material in his/her personnel file. A unit member may give written authorization to his/her representative to review the material in his/her personnel file. 4. Detrimental materials older than four years may not be used in competency hearings.
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Personnel File Material. 30.1 Employees will be given a copy of any material placed in their personnel file that may lead to discipline or discharge.
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Personnel File Material 
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Related to Personnel File Material

  • Personnel File (a) An employee, or the President of the Union (or the President's designate) with the written authority of the employee, shall be entitled to review an employee's personnel file, in the office in which the file is normally kept. The employee or the President, as the case may be, shall give the Employer adequate notice prior to having access to such files.

  • Personnel Files ‌ An employee, or his/her certified representative with the written consent of the employee, may inspect that employee's personnel file with the exception of all material obtained from other employers and agencies at the time that employee was hired. An employee shall be advised of, and entitled to read, any written statement by the employee's supervisor or departmental Management regarding his/her work performance or conduct if such statement is to be placed in his/her personnel file. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the copy to be filed, with the understanding that such signature merely signifies that he/she has read the material to be filed but does not necessarily indicate agreement with its content. If the employee refuses to sign, the supervisor shall note his/her refusal on the copy to be filed along with the supervisor's signature and the signature of a witness to the employee's refusal to sign. The employee may file a grievance regarding any such document within the prescribed time limits of the grievance procedure. If the employee fails to file a grievance within the designated time limits, the document becomes part of the official file. If the employee does file a grievance within the designated time limits, said document shall not be placed in the official file nor referenced in any Performance Evaluation or Appraisal of Promotability until the grievance procedure or civil service appeal rights have been exhausted. Grievances filed under this provision shall not be subject to the Arbitration provisions of the Grievance Procedure unless they involve violation of a specific provision of this agreement. Management agrees that no properly used full paid sick leave used in the twelve months immediately prior to an Appraisal of Promotability or a Performance Evaluation will be referenced on such forms. The employee may attach his/her statement to any document within twenty (20) business days if he/she chooses not to file a grievance regarding such document or within ten (10) business days following final determination if he/she has filed a grievance regarding such document. On reviewing his/her personnel file, an employee may request and have any written warnings issued more than one year prior placed in an envelope and sealed in his/her personnel file except as such may be a part of an official permanent record. On the face of the sealed envelope it shall read "The contents herein shall be disclosed only upon written consent of the subject employee or by subpoena or other legal process from a public body of competent jurisdiction." The date the contents of the sealed envelope will be destroyed shall also appear on the face of envelope. That date shall be two (2) years from the date of issue of the documents in the sealed envelope. An employee on reviewing his/her personnel file, may request and have any written warnings or reprimand(s) issued more than two (2) years prior removed from his/her personnel file except as such may be a part of an official permanent record. All departments employing peace officers covered by the Peace Officers Bill of Rights shall comply with its provisions.

  • Access to Personnel Files All employees shall be allowed access to their personnel files during normal working hours for inspection and/or copies of documents which will be provided by the Employer. Such inspection shall be made subject to prior arrangement with the Employer.

  • Access to Personnel File Each employee shall have reasonable access to his/her personnel file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein, in the presence of the Director of Personnel or designate. An employee has the right to request copies of any evaluations in this file.

  • Personnel Records (A) There shall be only one official personnel file for each employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form.

  • Employee Personnel Files 6.2.1 An employee may inspect material in his/her Personnel file except materials which:

  • PERSONNEL DISCLOSURE 2 26.1 CONTRACTOR shall make available to ADMINISTRATOR a current list of 3 all personnel providing services hereunder, including résumés and job 4 applications. Changes to the list will be immediately provided to 5 ADMINISTRATOR in writing, along with a copy of a résumé and/or job 6 application. The list shall include:

  • Training Records A. Employees may request a copy of their training record. The Employer will provide either a hard copy or electronic access to their training record. If an employee provides documentation to the Employer of work-related training it will be recorded in the training record or the employee personnel file.

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