Project Planning Meetings Sample Clauses

Project Planning Meetings. After both parties have signed this Agreement, the parties shall meet at COMPANY or at a mutually convenient location or through video conferencing and at a mutually convenient date and time to discuss project planning. The parties shall endeavor to hold this meeting within one week after both parties have signed this Agreement.

Project Planning Meetings. PURPOSE: In an effort to enhance and improve communication and coordination between Utah XXXX and EPA the attached master agenda for project-specific planning meetings has been developed. This agenda identifies the major elements that should be considered during the planning stages of a major Superfund project. These meetings will provide a forum for Utah and EPA Region 8 representatives to discuss issues that are pertinent to project planning for individual projects, and ensure that both parties clearly understand their roles and expectations with respect to the various topics that will be covered in the meetings. It is expected that engaging in these discussions will improve communication between the agencies and minimize delays in accomplishing the goals for the projects. MEETING FORMAT: Project managers and support personnel will engage in discussions regarding the agenda topics prior to the actual meeting and will present options during the meeting with a discussion of advantages and disadvantages of the various options. The presentation should include a brief written summary each agenda item. A preferred course of action will also be presented. It is expected that the discussions in these meetings will center on broad concepts and will not include exhaustive detail. PARTICIPANTS: Attendees at the meetings will typically include project managers for the State and EPA, community relations representatives, enforcement personnel, specialized technical support staff and appropriate managers from each organization. It is expected that meetings will be held near the beginning of a project before a preferred course of action is implemented, when a decision document is initiated, and at the beginning of remedy design. Additional meetings may be necessary during the course of a project if major modifications of the plan become necessary or unanticipated controversies arise. OVERALL GOALS: Identify the short term and long term goals for the project. Issues to consider may include; short term stabilization needs, access control, future land use (residential, commercial, industrial, etc.), groundwater, ARARs, cleanup standards, etc. OVERALL STRATEGY: Present the strategy that is preferred by the team. Discuss the advantages and disadvantages of the various approaches that are available (traditional process, removal, combination, State program). The strategy should be revisited periodically and revised as appropriate.