ACCOUNTING, RECORDS, AND AUDIT. 1. The Provider shall maintain all books, documents, payrolls, papers, accounting records, and other evidence pertaining to this Agreement, including interim reports and working papers, and make such materials available at its offices at all reasonable times during the period of this Agreement, and for a period of five (5) years following termination or expiration of the Agreement. If any litigation, claim or audit is started before the expiration of the 5-year period, the records must be retained until all litigation, claims or audit findings involving the agreement have been resolved.
2. Unless the Department specifies in writing a shorter period of time, the Provider agrees to preserve and make available all documents and records pertaining to this Agreement for a period of five (5) years from the date of termination of this Agreement.
3. Records involving matters in litigation shall be kept for one year following the termination of litigation, including all appeals.
4. Authorized Federal and State representatives shall have access to, and the right to examine, all pertinent documents and records during the five-year post-Agreement period. During the five-year post-Agreement period, delivery of, and access to, all pertinent documents and records will be at no cost to the Department.
5. The Provider shall be liable for any State or Federal audit exceptions, if applicable, that arise out of any action, inaction, or negligence by the Provider. In the event of an audit exception for which the Provider is liable, the Provider shall have thirty (30) days to remedy that exception. If the Provider fails to remedy that exception within this time period, the Provider shall immediately return to the Department all payments made under this Agreement which have been disallowed in the audit exception.
6. Authorized State and Federal representatives shall at all reasonable times have the right to enter the premises, or such other places, where duties under this Agreement are being performed, to inspect, monitor, or otherwise evaluate, the work being performed. All inspections and evaluations shall be performed in such a manner that will not compromise the work unreasonably.
ACCOUNTING, RECORDS, AND AUDIT. The Provider shall maintain all books, documents, payrolls, papers, accounting records, and other evidence pertaining to this Agreement, including interim reports and working papers, and make such materials available at its offices at all reasonable times during the period of this Agreement, and for a period of five (5) years following termination or expiration of the Agreement. If any litigation, claim or audit is started before the expiration of the 5-year period, the records must be retained until all litigation, claims or audit findings involving the agreement have been resolved. Unless the Department specifies in writing a shorter period of time, the Provider agrees to preserve and make available all documents and records pertaining to this Agreement for a period of five (5) years from the date of termination of this Agreement.
ACCOUNTING, RECORDS, AND AUDIT. 3.17.1 The Construction Manager shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract; the accounting and control systems shall be satisfactory to the Owner. The Owner and the Owner’s accountants or other duly authorized representatives or agents shall be afforded access to the Construction Manager’s records, books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers, memoranda, and other data relating to this Project for audit purposes, and the Construction Manager shall preserve these records, documents and data for a period of four years after final payment, or for such longer period as may be required by law. The Construction Manager shall require all of its subcontractors likewise to retain such records, documents and data. If the Construction Manager receives notification of a dispute or the commencement of litigation regarding the Project within this four-year period, the Construction Manager shall continue to maintain all Project records until final resolution of the dispute or litigation.
3.17.2 Upon seven calendar days' written notice, from the date of this Agreement to the latest date described in the preceding Article 3.15, the Construction Manager shall make its records available during normal business hours to the Owner or its authorized representative(s). Owner and its authorized representative(s) shall be entitled to inspect, examine, review and copy the Construction Manager’s records at the Owner's reasonable expense, within adequate work space at the Construction Manager's facilities. Such rights to inspect, examine, review and copy shall extend to the records and documentation of subcontractors. Failure by the Construction Manager to supply substantiating records shall be reason to exclude the related costs from amounts which might otherwise be payable by the Owner to the Construction Manager pursuant to this Agreement.
3.17.3 If at any time, Owner conducts an audit of Construction Manager’s records and documentation and finds that Construction Manager overcharged Owner, Construction Manager shall pay to Owner the Overcharged Amount which is defined as the total aggregate overcharged amount together with interest thereon (such interest to be established at the rate of 12% per annum). If the Overcharged Amount is equal to or greater than $10,000.00, Construction Manager shall pay to Owner the Overcharged Amount and the ...
ACCOUNTING, RECORDS, AND AUDIT. The Construction Manager shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract; the accounting and control systems shall be satisfactory to the Owner. The Owner and the Owner’s accountants shall be afforded access to the Construction Manager’s records, books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers, memoranda, and other data relating to this Project for audit purposes, and the Construction Manager shall preserve these records, documents and data for a period of four years after final payment, or for such longer period as may be required by law. The Construction Manager shall require all of its subcontractors likewise to retain such records, documents and data. If the Construction Manager receives notification of a dispute or the commencement of litigation regarding the Project within this four-year period, the Construction Manager shall continue to maintain all Project records until final resolution of the dispute or litigation. Upon seven calendar days' written notice, from the date of this Agreement to the latest date described in the preceding two sentences, the Construction Manager shall make its records available during normal business hours to the Owner or its authorized representative(s). Owner and its authorized representative(s) shall be entitled to inspect, examine, review and copy the Construction Manager’s records at the Owner's reasonable expense, within adequate work space at the Construction Manager's facilities. Failure by the Construction Manager to supply substantiating records shall be reason to exclude the related costs from amounts which might otherwise be payable by the Owner to the Construction Manager pursuant to this Agreement.
ACCOUNTING, RECORDS, AND AUDIT. 1. The Provider shall maintain all books, documents, payrolls, papers, accounting records, and other evidence pertaining to this Agreement, including interim reports and working papers, and make such materials available at its offices at all reasonable times during the period of this Agreement, and for a period of five (5) years following termination or expiration of the Agreement. If any litigation, claim or audit is started before the expiration of the 5-year period, the records must be retained until all litigation, claims or audit findings involving the agreement have been resolved.
2. Unless the Department specifies in writing a shorter period of time, the Provider agrees to preserve and make available all documents and records pertaining to this Agreement for a period of five (5) years from the date of termination of this Agreement.
3. Records involving matters in litigation shall be kept for one year following the termination of litigation, including all appeals.
4. Authorized Federal and State representatives shall have access to, and the right to examine, all pertinent documents and records during the five-year post-Agreement period. During the five-year post-Agreement period, delivery of, and access to, all pertinent documents and records will be at no cost to the Department.
5. The Provider shall be liable for any State or Federal audit exceptions, if applicable, that arise out of any action, inaction, or negligence by the Provider. In the event of an audit exception for which the Provider is liable, the Provider shall have thirty
ACCOUNTING, RECORDS, AND AUDIT. 9.1 The Recipient must hold the Funding in an account in the Recipient’s name, and ensure all Funding income and expenditure related to the Project is able to be separately identified in the Recipient’s accounts.
9.2 The Recipient must keep and maintain complete and accurate Records for the Project including, without limitation:
(a) records that allow the audit of all Project costs (including Eligible Project Costs) incurred by the Recipient;
(b) records that show any funding and Contributions made to the Project (including the source, amount and timing of such funding and Contributions);
(c) records that track the Project activities, progress of the Project and all steps undertaken by the Recipient for the purposes of meeting its obligations under this Agreement; and
(d) any other records relating to the Project which are reasonably required by the Department from time to time.
9.3 The Recipient must provide any Record, or other information relevant to the Project to the Department within 20 Business Days of being requested to do so.
9.4 The Recipient must, if requested to do so by the Department and at its own expense:
(a) have its Books of Account audited at the end of the Recipient’s financial year; and
(b) provide a copy of its audited Books of Account to the Department within 80 Business Days of the Recipient’s end of financial year.
9.5 The Recipient must allow the Department, its employees, agents and contractors, access to the Recipient’s premises at a mutually agreeable time (but not later than 20 Business Days after receiving written notice from the Department that such access is required) to enable the Department and its employees, agents and contractors to:
(a) inspect and copy any Records;
(b) examine and inspect the performance of the Project; and
(c) discuss with the Recipient, any matter pertaining to the Project and/or the Recipient’s compliance with its obligations under this Agreement.
9.6 When accessing premises and/or records in accordance with clause 9.5 the Department will use its best endeavours to minimise interference to the Recipient and the conduct of the Project, and will comply with all reasonable security and workplace health and safety requirements.
ACCOUNTING, RECORDS, AND AUDIT. Authorized Federal and State representatives shall have access to, and the right to examine, all pertinent documents and records during the five-year post-Agreement period, with reasonable notice to Provider. During the five-year post-Agreement period, delivery of, and access to, all pertinent documents and records will be at no cost to the Department.
ACCOUNTING, RECORDS, AND AUDIT. D. Authorized Federal and State representatives shall have access to, and the right to examine, all pertinent documents and records during the five-year post-Agreement period, with reasonable notice to Provider. During the five-year post-Agreement period, delivery of, and access to, all pertinent documents and records will be at no cost to the Department.
F. Authorized State and Federal representatives shall at all reasonable times have the right to enter the premises, or such other places, where duties under this Agreement are being performed, to inspect, monitor, or otherwise evaluate, the work being performed, with reasonable notice to Provider. All inspections and evaluations shall be performed in such a manner that will not compromise the work unreasonably.
ACCOUNTING, RECORDS, AND AUDIT. During the terms of this Agreement, "HENGLONG" agrees to maintain records showing all pertinent figures for "Licensed Product" manufactured and/or sold including the sales quantities, sales amount and necessary data for each "Licensed Product" to facilitate verification by an independently appointed public accountant from an international accounting firm considered by "NAMYANG". "
ACCOUNTING, RECORDS, AND AUDIT. Records of the Consultant pertaining to the services provided hereunder and reimbursable expenses shall be kept on a basis of generally accepted accounting principles and shall be available to The Board or its authorized representative for observation or audit at mutually agreeable times. The Consultant agrees that The Board or any of its duly authorized representatives shall, until the expiration of three (3) years after expenditure of funds under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Consultant involving transactions related to the Agreement. These records include accurate time records, which Consultant agrees to keep and maintain daily showing the time expended by each principal and employee of Consultant in performing the Services and therein specifying the Services performed by each, with all such time records to be kept within one-half of an hour. The Consultant agrees that payment made under the Agreement shall be subject to reduction for amounts charged thereto that are found on the basis of audit examination not to constitute allowable costs. All required records shall be maintained until an audit is completed and all questions arising therefrom are resolved, or three (3) years after completion of all services under the Agreement.
