Project Initialization (Lead Clause Samples

Project Initialization (Lead. UIO) This task is concerned with project start-up activities, to quickly provide all partners and research teams with adequate materials, collaborative tools and working conditions. Focus will be on the creation of infrastructure for internal collaboration and for external visibility, and the establishment of methodologies, routines, and frameworks for project management. Concretely, management during the initialization phase of the project includes the following activities: • organize the kick-off meeting; • establish an electronic collaborative working environment including mailing lists, dedicated internal communication Web pages, and a centralized Web-based repository for shared documents, such as project documentation, reports, deliverables, and results; • establish an infrastructure for external visibility, including a project Web page, progress blog, and mailing list; • draw up a Project Quality Plan to ensure a high scientific and organizational quality during the project’s lifetime; • prepare, submit, and maintain the Consortium Agreement; • certify that all the internal rules and procedures are respected and in-line with both the Consortium Agreement and the rules of the European Commission; and • establish and implement the overall organization for the project within the ICT Program requirements, by formalizing and defining the main processes to meet the European Commission’s expectations in collaboration with the ICT officers. Task T6.2: Administrative & Financial Coordination (Lead: UIO) This task handles administrative and financial coordination of the ENVISAGE project on a daily basis, according to the project’s management structure and procedures (these are detailed in Section B2.1.4). To monitor the general activity of ENVISAGE, this task will regularly produce an Activity and Financial Report, as required by the European Commission. Throughout the duration of the project, the administrative and financial coordination will: • handle the financial management of the project: cost statement preparation, payment redistribution, participant reimbursements, financial reporting, management reporting, and general management; • handle the administrative management connected with the project’s activities: management of human and mate- rial resources involved in the project, planning and monitoring of activities, record keeping, reporting, administrative organization, management meetings, project reviews, partners lists, etc.; • provide a global Inte...