Proof of expenditure. Costs incurred by Programme Operators, Project Promoters and project partners shall be supported by documentary evidence as required in Article 8.12 of the Regulation.
Proof of expenditure. 1. Costs incurred by project promoters and project partners shall be supported by receipted invoices, or alternatively by accounting documents of equivalent probative value.
2. A report by an independent auditor, qualified to carry out statutory audits of accounting documents, certifying that the reported costs are incurred in accordance with this Agreement, the national law and relevant national accounting practices shall be accepted as sufficient proof of expenditure incurred for project partners whose primary location is in one of the Donor States or project partners that are international organisations or bodies or agencies thereof.
3. Upon request by the FMO or the EFTA Board of Auditors (or the Office of the Auditor General of Norway), the Project Promoter or Project Partner shall grant access to the supporting documents on the basis of which the report referred to in paragraph 2 was issued.
4. Indirect costs identified according to Article 4.3 do not need to be supported by proof of expenditure.
Proof of expenditure. Costs incurred by the National Focal Point, the Programme Operators or any final beneficiary under this agreement shall be supported by documentary evidence as required in Article 8.12 of the Regulations.
Proof of expenditure. 1. Costs incurred by the Project Partner shall be supported by invoices or alternatively by accounting documents of equivalent probative value.
2. Proof of expenditure shall be provided by the Project Partner to the Project Promoter to the extent necessary for the Project Promoter to comply with its obligations to the Programme Operator.
3. Payment claims shall be submitted to the Project Promoter along with a confirmation that the claimed expenditures are in accordance with the principles and rules set forth in this Agreement.
Proof of expenditure. 1. Costs incurred by project promoters and project partners shall be supported by receipted invoices, or alternatively by accounting documents of equivalent probative value.
2. A report by an independent auditor, qualified to carry out statutory audits of accounting documents, certifying that the reported costs are incurred in accordance with this Agreement, the national law and relevant national accounting practices shall be accepted as sufficient proof of expenditure incurred for project partners whose primary location is in one of the Donor States or project partners that are international organisations or bodies or agencies thereof.
3. Upon request by the FMO or the EFTA Board of Auditors, the Project Promoter or Project Partner shall grant access to the supporting documents on the basis of which the report referred to in paragraph 2 was issued.
4. Indirect costs identified according to Article 4.3 do not need to be supported by proof of expenditure.
Proof of expenditure. We may review your books and records from time to time to determine your expenditures for such advertising and promotion. Proof of expenditures is nevertheless your burden during the term of this Agreement. YOU AGREE TO FORWARD TO US A MONTHLY PROMOTIONAL EXPENSE REPORT, WITH PAID RECEIPTS ATTACHED FOR EACH PROMOTIONAL EXPENSE YOU INCURRED, IF REQUESTED BY US IN WRITING.
Proof of expenditure. 1. Costs incurred by the Project Partner shall be supported by receipted invoices or alternatively by accounting documents of equivalent probative value.
2. Proof of expenditure shall be provided by the Project Partner to the Project Promoter to the extent necessary for the Project Promoter to comply with its obligations to the Programme Operator.
3. When required, proof of expenditure shall take the following form: Costs incurred by a Project Promoter or the Project Partner shall be supported by receipted invoices, or alternatively by accounting documents of equivalent probative value (Article 8.12.1 of the Regulation). A report by an independent auditor qualified to carry out statutory audits of accounting documents, certifying that the claimed costs are incurred in accordance with this Regulation, the national law and relevant national accounting practices, shall be accepted as sufficient proof of expenditure incurred by the Project Partner. A report issued by a competent and independent public officer recognised by the relevant national authorities as having a budget and financial control capacity over the entity incurring the costs and who has not been involved in the preparation of the financial statements, certifying that the claimed costs are incurred in accordance with this Regulation, the relevant law and national accounting practices, shall, subject to paragraph 3 of the Article 8.12. of the Regulation, also be accepted as sufficient proof of expenditure incurred.4. Audit report shall be written in English.
Proof of expenditure. 1. Costs incurred by the Project Partner shall be supported by receipted invoices or alternatively by accounting documents of equivalent probative value.
2. Proof of expenditure shall be provided by the Project Partner to the Project Promoter to the extent necessary for the Project Promoter to comply with its obligations to the Programme Operator. Costs incurred by a Project Promoter or Partner shall be supported by receipted invoices, or alternatively by accounting documents of equivalent probative value (Article 8.12.1 of the Regulation). An audit report or a report by a competent public officer shall also be accepted as sufficient proof of expenditure incurred for project partners whose primary location is outside the Beneficiary State, as per paragraphs 3 and 3 of Article 8.12. These reports are intended to facilitate proof of expenditure; however, in the case of partnerships that do not involve significant expenditures on the partner’s side, it is always possible (and may be simpler) to provide original documents as proof (e.g. receipted invoices, payroll extracts, etc). When this option is chosen, it is important to specify in advance if these have to be translated into the promoter’s national language. When the report option is used, please be aware that the cost of obtaining the report is considered eligible expenditure and should therefore be included in the budget allocation for the partner. Please note that this does not mean necessarily that all these accounting documents (the proof of expenditure) are required to be submitted each time a payment claim is submitted. The Regulation does not require that 100% of proof of expenditure is submitted to the Programme Operator. The Regulation requires the Programme Operator to set up systems and control mechanisms which ensure a sufficient level of control over the expenditure that is incurred by Project Promoters and Partners. If chosen, this option should be aligned to the proof of expenditure system that is applicable to the expenditure incurred by the Project Promoter. The Regulation provides for an approach where it should be considered sufficient that the Partner can make available the original accounting documents (the proof of expenditure) when required to do so, e.g. in case of a monitoring visit or an audit. These aspects need to be regulated in the Partnership Agreement with as much detail as possible.
3. When required, proof of expenditure shall take the following form: [see different optio...
Proof of expenditure.
1. Costs incurred by the Fund Operator, project promoters and project partners shall be supported by receipted invoices, or alternatively by accounting documents of equivalent probative value.
2. In line with the responsibility of the Fund Operator to verify expenditure declared, requirements for the submission of proof of expenditure shall be set in the project contract and the partnership agreement where relevant. Proof of expenditure to be submitted may take the form of receipted invoices or accounting documents of equivalent probative value. Alternatively, proof of expenditure may take the form of the reports described in paragraph 3.
3. A report by an independent auditor, qualified to carry out statutory audits of accounting documents, certifying that the reported costs are incurred in accordance with this Agreement, the national law and relevant national accounting practices shall, subject to paragraph 2, be accepted as sufficient proof of expenditure incurred. A report issued by a competent and independent public officer recognized by the relevant national authorities as having a budget and financial control capacity over the entity incurring the costs and who has not been involved in the preparation of the financial statements, certifying that the claimed costs are incurred in accordance with this Agreement, the national law and national accounting practices, shall subject to paragraph 2, also be accepted as sufficient proof of expenditure incurred.
4. Upon request by the FMO or the EFTA Board of Auditors, the project promoter or project partner shall grant access to the supporting documents on the basis of which the report referred to in paragraph 3 was issued.
5. Indirect costs identified according to Article 4.4, points b) and c), do not need to be supported by proof of expenditure.
6. Where the project grant takes the form of standard scales of unit costs, proof of expenditure is limited to the proof of the relevant units.
Proof of expenditure. 1. Proof of expenditure shall take the following form: [see different options below]. The proof of expenditure to be submitted by the Partner may take a form of: receipted invoices or accounting documents of equivalent probative value (Article 9.2.1 of the PIA) a report by an independent auditor, qualified to carry out statutory audits of accounting documents, certifying that the reported costs are incurred in accordance with the PIA, the national law and relevant national accounting practices shall also be accepted as sufficient proof of expenditure incurred for project partners whose primary location is in one of the Donor States or project partners that are international organisations or bodies or agencies thereof (Article 9.2.2 of the PIA) When option 1) is chosen: the related provisions and requirements should be aligned to the proof of expenditure system that is applicable to the expenditure incurred by the Project Promoter and with the Fund Operator’s procedures for administrative and on the-spot verifications, audits and monitoring of projects. This does not mean necessarily that all the supporting documents (the proof of expenditure) are required to be submitted each time a financial report is submitted. These aspects need to be regulated in the Partnership Agreement with as much detail as possible it is important to specify in advance if all the proof of expenditure has to be translated into the promoter’s national language In a case of option 2): the report, shall be accepted by the Project Promoter and the Fund Operator as sufficient proof of incurred expenditure the cost of the report is considered eligible project cost, providing that is complies with the principles of the eligibility of expenditures as defined in the PIA. The Project Promoter and Project Partner should ensure sufficient funds are set aside in the project budget to cover this cost upon request by the FMO/the EFTA Board of Auditors/the Office of the Auditor General of Norway, the Project Promoter or Project Partner shall grant access to the supporting documents on the basis of which the report was issued
