SCHEDULED PUBLIC MEETINGS Sample Clauses

SCHEDULED PUBLIC MEETINGS. The CONSULTANT will actively support the DEPARTMENT in conducting various public meetings, which may be conducted during weekends or after normal working hours. The CONSULTANT will support the DEPARTMENT in preparation, scheduling, attendance, note taking, documentation, and follow-up services for each meeting, which may include:  Project Kick-off Meeting(s)  Presentations to Local MPO's (includes associated technical and citizen committees, as applicable)  Coordination Meetings with Key Agencies  Corridor Workshop(s) or Public Informational Meeting(s)  Alternatives Public Information Meeting(s)  Additional Coordination and Consensus Building Meeting(s)  Community / Stakeholder Forum(s)  Environmental Forum(s)  Other Public and Agency Meetings (Specify) or informal meetings For any of the listed meetings, the CONSULTANT will prepare and/or be responsible for the following:  Agenda  Presentation scripts  Handouts  Display boards (paper/static boards and large electronic display monitors)  Graphics for presentation, may include VR goggles  Meeting equipment set-up and tear-down  Display advertisements (The CONSULTANT will pay the cost of publishing)  Letters for notification of elected and appointed officials, property owners, and other interested parties (the CONSULTANT will pay the cost of first class postage)  News releases or project fact sheets. The DEPARTMENT must review new releases and fact sheets at least two (2) weeks before the meeting or mail out  Meeting summaries provided to the DEPARTMENT no later than five (5) business days after the meeting  Preparation of response letters for DEPARTMENT signature on public comments Any materials prepared by the CONSULTANT for such meetings as listed above are subject to review and approval by the DEPARTMENT. The CONSULTANT shall provide the DEPARTMENT with a draft of any proposed materials at least two weeks prior to the meeting. The CONSULTANT will assist the DEPARTMENT when facilitating the public information meeting / workshop to present Project results and obtain comments related to the Project and / or Project alternatives. The meeting format will be developed by the CONSULTANT and approved by the DEPARTMENT upon review. The CONSULTANT will participate in briefing and debriefing meetings with the DEPARTMENT staff related to the public meeting. The CONSULTANT will attend the meetings with a suitable number of personnel with appropriate technical expertise (based on project issues), a...

SCHEDULED PUBLIC MEETINGS. ‌ The CONSULTANT will actively support the DEPARTMENT in conducting various public meetings, which may be conducted during weekends or after normal working hours. The CONSULTANT will support the DEPARTMENT in preparation, scheduling, attendance, note taking, documentation, and follow-up services for each meeting, which may include: - 0 Project Kick-off Meeting(s)

SCHEDULED PUBLIC MEETINGS. The Consultant will support the Department in conducting various public meetings, which may be conducted during weekends or after normal working hours. The Consultant will assist the Department in preparing, scheduling, noting attendance, taking notes, documenting, and follow-up services for each meeting. The following are scheduled public meetings for this project: [Modify this list by adding or deleting meetings to meet the specifics of the projects] Project Kick-off Meeting Corridor Workshops Public Information Meetings The Consultant will investigate potential meeting locations and advise the Department of the meeting location’s suitability. The Department will ultimately approve the meeting location. The Consultant will pay all costs for renting meeting venue and insurance (if required). The Consultant will be responsible for logistics associated with setting up the meeting. The Department will approve the meeting format developed by the Consultant. For any of the listed meetings, the CONSULTANT will prepare the following, as applicable: [Add, modify, or specify as necessary] Agenda PowerPoint Presentations and scripts, with voiceover and possibly closed captioning Handouts Display boards Meeting room set-up and tear-down Advertisements Letters for notification of elected and appointed officials, property owners, and other interested parties News releases or project fact sheets Meeting summaries and notes and provide to the Department no later than five (5) business days after the meeting Response letters for Department signature on public comments The Consultant will assist the Department when facilitating the public meeting to present Project information and obtain comments related to the Project. The Consultant will attend the meetings with a suitable number of personnel with appropriate technical expertise (based on project issues), as authorized by the Department Project Manager. The Consultant will attend Department briefings after the public meetings. The Department may request the Consultant to identify the effect of the Project to individual properties on aerial maps or plans in response to requests from property owners. The Department may also request the Consultant to meet with individual property owners with Department representative in attendance as well.