EVENT DETAILS. Please review the detailed information outlined above and on any subsequent Facility Use Agreement to assure that this accurately reflects the event requirements. Campus Recreation reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s).
EVENT DETAILS. This Permit relates to the Event further described as follows: Event: ………………….................................................................................. [Insert details of event, e.g. a Special Stage Car Event and/or Training or Preparatory Session] Location(s): as detailed on the Map forming Part 1 of the Schedule attached hereto (“the Map”); For the avoidance of doubt, the Map shows the permitted routes for the Event and all other areas to be utilised by the Organiser in connection with the Event including: • all car parking and viewing areas (and only those car parking and viewing areas shown on the attached map are permitted under this Permit); • all routes to be used by spectators (and only those spectator routes shown on the attached map are permitted under this Permit); • spectator ‘no-go’ areas; • significant man-made hazards such as overhead power lines and underground services, and significant natural hazards such as bodies of deep water and unfenced drops; • all sites to be used for trade stands, catering outlets, car parks and toilets (and only those sites for trade stands, catering outlets, car parks and toilets shown on the attached map are permitted under this Permit). The Map also shows all Commission authorised recreational facilities (such as car parks, walking paths, bridle paths and cycle routes) and indicates which areas of Commission Land (if any) are closed to the Organiser, participants in the Event and those members of the public given access to the Location by the Organiser (the “Closed Areas”) and the Organiser hereby acknowledges and agrees that access to these areas is not permitted under this Permit. Event Date(s): ..................................................................... Event Time(s): ..................................................................... Estimated number of participants: ..................................................................... [PERMIT FEE (AND ADMINISTRATION FEE RE EXCLUSION OF ACCESS TO ACCESS LAND IN ENGLAND) – PAYABLE PRIOR TO ISSUE OF PERMIT. UNDER THIS AGREEMENT, THE ORGANISER HAS AN OBLIGATION TO PAY IF NOT PAID UPFRONT]
EVENT DETAILS. Overnight Stay min. 20 People Lodging Requ # of Nights: ests: # of Females: # of Males: Min. 3 Meals required for overnight stays. Please indicate below which meals and the time for each meal. Final Count is needed 10 days prior to your groups stay. Any special dietary needs should be communicated to staff at this time.
EVENT DETAILS. Please review the detailed information outlined above to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s) on campus. The Client needs to provide preliminary details of their event(s) needs (i.e. room layout, estimated attendance, stage requirements, equipment needs, and/or any special needs) no later than 15 business days prior to the event. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to an event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated.
EVENT DETAILS. Please review the detailed information outlined above and on any subsequent banquet event order(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the banquet event order(s) to the Venue to confirm all final arrangements and pricing. The details on the final banquet event order(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated banquet event order(s) with updated pricing. The Client must sign and return the updated banquet event order(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event(s) needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to the event. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to an event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated.
EVENT DETAILS. Please review the detailed information outlined above and on any subsequent reservation order(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s), if the reserved space is not available. After signing this Agreement, any subsequent changes to an event, must be agreed to in writing. The Client must sign and return the reservation order(s) and any change orders to the Venue to confirm all final arrangements and pricing. The details on the final reservation order(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated reservation order(s) with updated pricing. The Client must sign and return the updated reservation order(s) to continue to hold their reservation. The Client must provide preliminary details of their event(s) needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to the event. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to an event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances the Venue may not be able to fulfill the Client’s request and will notify the Client.
EVENT DETAILS. The COMMONS requires that all event responsibilities (setup, cleanup, staffing, catering, etc. be clearly delegated.
EVENT DETAILS. Event/Name/Title: (Unless otherwise noted, public events will be listed on the GEC website or social media) Event Details/Description: Check all that apply: Wedding Reception Dance Performance
EVENT DETAILS. The Hirer must provide the Venue and Executive Officer with the following details: - Event program and timetable. - Details of staging and rigging equipment required/used. - Event Emergency Management Plan with contact details of key event personnel. - Details of any further services required from the City of Ballarat. - Details of contractors/caterers or community groups such as Rotary providing food and beverage services including copies of relevant permits obtained. - Copies of marketing materials produced to promote the event. - Official event Media Release for terms of reference. - Copy of the current public liability policy.
EVENT DETAILS. Please review the detailed information outlined above and on any subsequent banquet event order(s) to assure that this accurately reflects the event’s requirements. The Venue reserves the right to adjust space(s) based on space utilization and availability. Every effort will be made to notify the Client in advance and to accommodate the Client in alternate location(s). After signing the initial Agreement, anytime there is a change to an event, the Client must sign and return the banquet event order(s) to the Venue to confirm all final arrangements and pricing. The details on the final banquet event order(s) will be used to invoice the Client. Prices are typically evaluated annually and any changes to rates generally go into effect July 1st of each year. If applicable, the Client will be sent an updated banquet event order(s) with updated pricing. The Client must sign and return the updated banquet event order(s) to continue to hold their reservation. The Client needs to provide preliminary details of their event needs (i.e. room layout, guest count, catering menus, equipment needs, and/or any special needs) no later than 15 business days prior to an event. Major events, as defined by the Venue, and all conferences must provide preliminary details 30 business days prior to the event. Final details must be provided five business days prior to the event. The Venue will do its best to accommodate requests made less than five business days prior to an event but under some circumstances may not be able to fulfill the Client’s request and will notify the Client if the request cannot be accommodated. The following guidelines apply to all RSO events: • RSOs can reserve rooms for the fall semester beginning on the first Monday of August and for the spring semester, beginning on the first Monday of December. To reserve rooms earlier than these dates, the Client must contact their event planner to start the exception process. • For weekly or monthly meetings, RSOs can book one room one day per week for no longer than two hours. Meetings cannot be scheduled in the Founders Suite. • For dance practices, RSOs can book one room up to two days per week for no longer than two hours. RSO meetings and dance practices cannot be booked back to back. Dance practices cannot be scheduled in the Founders Suite or The Atrium. • To reserve the entire Xxxxx Ballroom for an event on Friday or Saturday night, a minimum guarantee of 500 guests is required. • Reservations are made on a fi...
