Space Utilization. In 2009-10, did Toronto have a Space Utilization planning process in place to assess and optimize academic space utilization? YES Please provide one or more example(s) in the spaces provided below of a promising practice that Toronto used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Toronto’s academic space utilization planning process: The responsibility for space allocation, policies and regulations resides within the jurisdiction of the University’s Vice President and Xxxxxxx. The Office of the Assistant Vice President, Campus and Facilities Planning closely monitors, evaluates and recommends the allocation of facilities on all three campuses. Space allocation decisions are made to support, build upon and enhance the teaching and research activities of the University. The Room Reservation System is an online booking system for classroom space that is “centrally controlled” rather than by the department or faculty with which the space is geographically associated. This allows for greater efficiency in the use of classroom space because a department only has to carry the costs for a room to the extent to which they use it (as opposed to shouldering the costs of a room because it resides within a building for which only one department is responsible). For example, the department may only use a given room for 40% of the time, while other academic units may use the room for 60% of the time. This ensures that academic space is utilized to its full extent. During the planning phase of all major capital projects of $500,000 and above, academic divisions are required to complete a Project Planning Report that includes a space standards evaluation in which a utilization analysis of academic space is conducted using the COU space standards and the university's own space requirements methodology. This evaluation also includes a rationale for the project as it relates to academic planning priorities and a range of space and building considerations. Divisions are required to submit this evaluation to governance. • If yes, please provide one or more example in the spaces provided below of a promising practice that Toronto used during 2009- 10 to assess and optim...
Space Utilization. In 2009-10, did Algoma have a Space Utilization planning process in place to assess and optimize academic space utilization? Please provide one or more example(s) in the spaces provided below of a promising practice that Algoma used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Xxxxxx‟s academic space utilization planning process: Process included reviewing instructional space including laboratory and research space. If yes, please provide one or more example in the spaces provided below of a promising practice that Algoma used during 2009- 10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. The university optimizes instructional space with a utilization rate of approximately 83 percent. The room assignments are finalized manually with no software which allows the Office of the Registrar to better align instructor pedagogy.
Space Utilization. In 2009-10, did Carleton have a Space Utilization planning process in place to assess and optimize academic space utilization? Please provide one or more example(s) in the spaces provided below of a promising practice that Carleton used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Xxxxxxxx’x academic space utilization planning process: Carleton University utilizes a space management committee to review and approve all re-allocation of space. We have a permanent position responsible for space management and capital planning and through this position we conduct an annual space use review. • If yes, please provide one or more example in the spaces provided below of a promising practice that Carleton used during 2009- 10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We monitor and set long term utilization targets for classroom and teaching laboratories. The actual use and the targets are assessed on an annual basis as well.
Space Utilization. In 2009-10, did Confederation have a Space Utilization planning process in place to assess and optimize academic space utilization? YES If yes, please indicate in the space below the methodology used to inform Confederation’s academic space utilization planning process: We hired a consultant to complete a campus master plan. This assisted us in determining the location the REACH facility. We used Infosilem software to schedule courses, faculty and rooms as well as gather data and statistics. If yes, please provide one or more example in the space provided below of a promising practice that Confederation used during 2009- 10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We continue to use centralized class, classroom and meeting room scheduling to improve and maximize utilization. We researched policies/procedures and the structure of the space utilization committee with the intent of improvements and the management of our space.
Space Utilization. In 2009-10, did Durham have a Space Utilization planning process in place to assess and optimize academic space utilization? • If yes, please indicate in the space below the methodology used to inform Xxxxxx’x academic space utilization planning process: The space utilization planning process was undertaken in 2009‐10 by the VP, Finance and CFO along with facilities and scheduling. The process began with an analysis of the present capacity and space utilization rate based on scheduling practices, taking into account the needs of college partners that use space on the campuses. The results of the analysis revealed space deficiencies in a number of areas. The generally accepted target classroom utilization rate is 65%, and Durham College daytime rates are as high as 78%. In addition, half of all classroom sizes at Durham College have utilization rates higher than the target of 70%. Space capacity and utilization rates were then compared to enrolment goals to identify the gaps. It was recognized that Durham College would require an additional 47,000 square feet of classroom space to meet future enrolment needs.. Two XXX projects currently underway will create new space that will meet the enrolment needs based on the college’s usual scheduled day. The availability of new space is expected to keep pace with enrolment growth to 2015. • If yes, please provide one or more example in the space provided below of a promising practice that Durham used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. One of the XXX projects that began in 2009‐10 is the construction of a new student services building. Once construction is complete and service areas move into the new building, vacated space in the Xxxxxx Xxxxxx building will be refurbished to create additional classrooms and student life/study space. This important strategy will address an ongoing need for student space as identified in past KPI student satisfaction results. It is expected that, once complete, the refurbishments and additional space will increase student satisfaction.
Space Utilization. In 2009-10, did Fanshawe College have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform Xxxxxxxx College's academic space utilization planning process: Time slots were created for each class or lab to maximize their availability when scheduling. Reports are run after the start of term by room type to review the current utilization and make changes as appropriate. • Please provide one or more examples in the space provided below of a promising practice that Fanshawe College used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Based on classroom/lab utilization, room types were changed to better align supply to demand. As an example, an under- utilized classroom was converted to a computer lab.
Space Utilization. In 2009-10, did Lakehead have a Space Utilization planning process in place to assess and optimize academic space utilization? Please provide one or more example(s) in the spaces provided below of a promising practice that Lakehead used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Lakehead’s academic space utilization planning process: The University Space Committee is responsible for the development of procedural guidelines for the use, allocation and re- allocation of space consistent with the goals and objectives of the University. The committee functions under the authority of the President and recommends space allocation following input from users in order to optimize the use of institutional space. All space is inventoried by Physical Plant and a space audit is conducted at least every three years. If yes, please provide one or more example in the spaces provided below of a promising practice that Lakehead used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. The Lakehead University Space Committee assists in the process of assessing and optimizing academic space utilization, e.g., with the recent acquisition of the Port Xxxxxx Collegiate Institute (PACI) building and its subsequent renovation to meet the current Fire Code and building standards, requests were solicited from the Deans for a plan to use PACI for the upcoming academic year. Submissions were then reviewed to ensure they were compatible with the facilities and conformed to the space standards of the University. Several submissions from different faculties were selected and assigned specific space within PACI. The space was then renovated to suit the requirements of the various academic units.
Space Utilization. In 2009-10, did Le Collège de Hearst have a Space Utilization planning process in place to assess and optimize academic space utilization? No • If yes, please indicate in the space below the methodology used to inform Le Collège de Hearst's academic space utilization planning process: • Please provide one or more examples in the space provided below of a promising practice that Le Collège de Hearst used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Optimizing academic space utilization is a constant concern. When new faculty members are hired, their campus of residence (Xxxxxx, Kapuskasing or Timmins) is determined by the availability of faculty offices on each campus. Classrooms are used for teaching every hour, from 9 a.m. to 10 p.m. from Monday to Thursday, and from 9 a.m. to noon on Friday. Friday afternoon is reserved for faculty and organizational meetings; many of these meetings are held by videoconference to link the three campuses.
Space Utilization. In 2009-10, did Northern College have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform Northern College's academic space utilization planning process: Northern College's intent is to increase quality and performance capacity through continuous improvement and renewal. The design process for the new Trades Centre used Space Utilization Planning to ensure maximization of vacant shops and space by the best means possible. • Please provide one or more examples in the space provided below of a promising practice that Northern College used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. To assist Northern College in developing a process, Educational Consulting Services (ECS) has been contracted to develop a Master Space Utilization Plan.
Space Utilization. In 2009-10, did OCAD University have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform OCAD University's academic space utilization planning process: OCAD University has upgraded and expanded its use of TPHi-Infosilem course management software to centralize space allocation decisions and optimize space utilization. • Please provide one or more examples in the space provided below of a promising practice that OCAD University used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. OCAD University has established a Curriculum Space Management Committee to oversee and advise on effective space usage in support of learning.
