FINANCES AND RECORDS Sample Clauses

FINANCES AND RECORDS a. The Board appoints at least 2 signing officers. b. The Treasurer and Manager prepare a provisional budget for the upcoming year, which is approved by the LDAG at least 2 months before the end of the fiscal year. c. The Board approves the budget prior to the new year. d. The Board authorizes all changes to the approved budget. e. Accounts and financial records are maintained according to generally accepted accounting principles. f. The Manager prepares monthly financial statements and submits them to the Treasurer each month, then to the Board members after approval by the Treasurer. g. The Manager prepares year-end financial statements and submits them to the Treasurer and Chairperson within 30 days of the yearend. Once they are approved and signed, the Manager mails an original copy to each Board Member. h. The Manager prepares the Statement of Financial Information (SOFI) and submits it to the Treasurer and Chairperson for their review by April 15th of each year. Once approved and signed, the Manager submits the SOFI to Libraries and Literacy by the due date. i. If the Federation is dissolved or discontinued any remaining assets and liabilities will be shared by the Members on a prorated basis following the same per library/per capita formula used to calculate funding from Libraries and Literacy.
Sample 1
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FINANCES AND RECORDS. 42. The Board shall appoint at least two signing officers for the organization. 43. By resolution, the Board may assign signing authority for cheques below a specified amount to the AAG Chair and an InterLINK employee. 44. The Finance Committee must present a provisional budget to the Board no later than the first Board meeting of the fiscal year and the Board must approve the budget no later than the second meeting of the fiscal year. 45. Changes to the approved budget must be authorized by the Board. 46. Accounts and financial records shall be maintained in accordance with generally accepted accounting practice in consultation with the Board's auditors. 47. The fiscal year end shall be December 31 of each year. 48. A financial statement shall be prepared and submitted to the Board for review at least four times a year and the Finance Committee shall render year end financial statements to the Board within 3 months of the end of the fiscal year. 49. An audit of InterLINK accounts shall be made in accordance with generally accepted accounting principles at the end of each fiscal year. The audit shall be made by a firm of chartered accountants appointed annually at the Inaugural Meeting. Audited statements shall be presented to the Board at the earliest reasonable opportunity. 50. No Board Member and no employee of InterLINK shall be the auditor. 51. In the event of the dissolution or winding up of InterLINK, distribution of remaining assets and assignment of liabilities shall be distributed to the Parties on the basis of the per capita formula used at the date of dissolution in assigning operating costs to the Parties.
Sample 1
FINANCES AND RECORDS. All AIC documents and records pertaining to operation of the information network will be available for inspection, auditing and copying by the INA, or other authorized representatives designated by the INA. Monthly income statements and balance sheets for the information network will be provided to the INA by AIC. AIC also agrees to comply with any recommendations made in any audit, unless AIC and INA otherwise mutually agree. Any such audit will be performed by a competent and reputable CPA licensed in Arkansas. To the extent the audit report discloses any discrepancies in the AIC charges, xxxxxxxx or financial records, and following a period for review and verification of the amount by AIC, AIC will adjust the next monthly xxxx as soon as reasonably possible, but not to exceed 90 days. AIC shall cooperate to assure that verification is completed in a timely manner. The accounting system is to include a numbered chart of accounts, books of original entry of all transactions, appropriate subsidiary ledgers, a general ledger which includes to-date postings and an audit trail through financial statements. Such books may either be maintained on paper or on computer with appropriate backup. AIC shall from the beginning of this Contract adopt the calendar year ending December 31, for reporting purposes.
Sample 1
FINANCES AND RECORDS. All KIC documents and records will be available for inspection, auditing and copying by INK, the Legislative Division of Post Audit or other authorized representatives designated by INK. Monthly income statements and balance sheets will be provided to INK by KIC. KIC also agrees to make other changes requested by INK to comply with recommendations made in any audit, which are agreed to by both INK and KIC. To the extent the audit report discloses any discrepancies in the KIC charges, xxxxxxxx or financial records, and following a period for review and verification of the amount by KIC, KIC will adjust the next monthly xxxx as soon as reasonably possible but not to exceed 90 days. KIC shall cooperate to assure that verification is completed in a timely manner. The accounting system is to include a numbered chart of accounts, books of original entry of all transactions, appropriate subsidiary ledgers, a general ledger which includes to-date postings and an audit trail through financial statements. KIC shall from the beginning of this Contract adopt the calendar year ending December 31, for reporting purposes.
Sample 1
FINANCES AND RECORDS a) The Board appoints at least two signing officers. b) The LDAG and Federation Director prepare a provisional budget for the upcoming year, which is approved by the Board prior to the New Year. c) The Board authorizes all changes to the approved budget. d) Accounts and financial records are maintained according to generally accepted accounting principles. e) The Federation Director maintains the financial records and prepares quarterly financial reports, submits the reports to the Treasurer for approval each quarter, then to the Board and LDAG members after approval. f) The fiscal year end is December 31st. g) An independent auditor will conduct an annual review of the financial records, within 45 days of the year end. h) The Federation Director prepares year-end financial statements and submits them to the Treasurer and Chairperson within 60 days of the year end. i) The Federation Director prepares the Statement of Financial Information (SOFI) and submits to the Treasurer and Chairperson for their review by April 15th of each year. Once approved and signed, the Federation Director submits the SOFI to the Libraries Branch by the due date. j) If the Federation is dissolved or discontinued, any remaining assets and liabilities will be shared by the Member Libraries on a prorated basis following the same per library/per capita formula used to calculate funding from the Libraries Branch.
Sample 1
FINANCES AND RECORDS. 16.1 The Board appoints at least two signing officers. 16.2 The Treasurer and Manager prepare a provisional budget for the upcoming year, which is approved by the LDAG at least two months prior to the end of the fiscal year. 16.3 The Board approves the budget prior to the new fiscal year. 16.4 The Board authorizes all changes to the approved budget. 16.5 Accounts and financial records are maintained according to generally accepted accounting principles. 16.6 The Manager ensures that monthly financial reports are prepared and submitted to the Treasurer each month and posts the financial reports to a secure NELF website quarterly. 16.7 The Manager ensures that year-end financial statements are prepared and submits them to the Treasurer and Chairperson within 30 days of year end. Once they are approved by the Board and signed, the Manager posts the financial statements to a secure NELF website. 16.8 The Manager ensures that the Statement of Financial Information (SOFI) is prepared and submits it to the Treasurer and Chairperson for their review by April 15th of each year. Once the SOFI has been approved by the Board and signed, the Manager submits the SOFI to Libraries Branch by the due date. 16.9 In the event of the dissolution or winding up of NELF, distribution of remaining assets after assignment of liabilities shall be distributed to the Member Libraries on the basis of the per capita/per library funding formula used by Libraries Branch at the date of dissolution.
Sample 1
FINANCES AND RECORDS. All I@I documents and records (as defined in section 5 above), by whatever name and in whatever form, pertaining to operation of the Network will be available for inspection, auditing and copying by the State, or other authorized representatives designated by the State. Monthly income statements and balance sheets for the Network will be provided to the Governing Body by I@I. All such records are the exclusive property of the State, and must be retained in accordance with Indiana Code 5-15-5.1 ET. SEQ., the Indiana Administrative Code and all State record retention policies. All such records shall be delivered immediately upon the termination of the Contract. I@I also agrees to make other changes requested by the Governing Body to comply with recommendations made in any audit, which changes are agreed to by both the Governing Body and I@I. Any such audit will be performed by a competent and reputable CPA licensed in Indiana and with the consent of the State Board of Accounts. To the extent the audit report discloses any discrepancies in the I@I charges, xxxxxxxx or financial records, and following a period for review and verification of the amount by I@I, I@I will adjust the next monthly xxxx as soon as reasonably possible, but not to exceed ninety (90) calendar days. I@I shall cooperate to assure that verification is completed in a timely manner. The accounting system is to include a numbered chart of accounts, books of original entry of all transactions, appropriate subsidiary ledgers, a general ledger which includes to-date postings and an audit trail through financial statements. Such books may either be maintained on paper or on computer with appropriate backup. I@I shall from the beginning of this Contract adopt the calendar year ending December 31, for reporting purposes.
Sample 1
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FINANCES AND RECORDS. All NII documents and records pertaining to Network operations will be available for compliance auditing and inspection by NSRB, or other authorized representatives designated by NSRB. Monthly income statement and balance sheet Contract for Network Manager Services NSRB & NII December 3, 1997 Page 12 information will be provided to NSRB by NII. NII also agrees to make other changes requested by NSRB to comply with recommendations made in any compliance audit, which changes are agreed to by both NSRB and NII. Any such compliance audit will be performed by a competent and reputable CPA licensed in Nebraska. To the extent the compliance audit report discloses any discrepancies in the NII charges, xxxxxxxx or financial records, and following a period for review and verification of the amount by NII, NII will adjust the next monthly xxxx as soon as reasonably possible, but not to exceed 90 days. NII shall cooperate to assure that verification is completed in a timely manner. The accounting system is to include a numbered chart of accounts, books of original entry of all transactions, appropriate subsidiary ledgers, a general ledger which includes to-date postings and an audit trail through financial statements. Such books may either be maintained on paper or on computer with appropriate backup. NII shall adopt the calendar year ending December 31, for reporting purposes. On an annual basis, NII will provide audited financial statements to the NSRB.
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FINANCES AND RECORDS 
Sample 1

Related to FINANCES AND RECORDS

  • Offices and Records Borrower's place of business, or Borrower's Chief executive office, if Borrower has more than one place of business, is located at 0000 Xxxxxxx Xxxxx, Xxxxxxx, XX 00000. Unless Borrower has designated otherwise in writing this location is also the office or offices where Borrower keeps its records concerning the Collateral.

  • Documents and Records Seller shall deliver to Servicer, and Servicer shall hold in trust for Seller and the Purchasers in accordance with their respective interests, all documents, instruments and records (including, without limitation, computer tapes or disks) that evidence or relate to Pool Receivables.

  • Information and Records (a) Lessee shall promptly furnish to Lessor all such information as Lessor may from time to time reasonably request regarding the Aircraft or any part thereof, its use, registration, location and condition. In addition, Lessee shall, on each Maintenance Payments Date and the Termination Date, furnish to Lessor a monthly maintenance status report substantially in the form of Schedule 5. (b) Lessee shall keep, or procure that there are kept, (i) the Aircraft Documents and shall keep as part thereof accurate, complete and current records of all flights made by the Aircraft during the Term, including all Flight Hours and Cycles of the Airframe, each Engine and the Parts, and of all maintenance and repairs carried out on the Aircraft and each Engine and every Part and (ii) historical records for condition monitored, hard time and life-limited Parts (including tags from the manufacturer of such Part or a repair facility which evidence that such Part is new or overhauled and establish authenticity, total time in service and time since overhaul for such Part). Such Aircraft Documents and historical records referred to in subclause (ii) shall be kept for the duration of the Term and maintained in English and in such manner, form and location as the Aviation Authority and any applicable law may from time to time require and the Aircraft Documents shall disclose the location of all Engines and Parts not installed on the Aircraft. In addition, the Aircraft Manuals shall be kept in such manner, form and location as the FAA may require to the extent that the requirements of the FAA do not conflict with the requirements of the Aviation Authority. Except as required by applicable law, the Aircraft Documents and historical records referred to in subclause (ii) shall be the property of Lessor. Lessee may maintain all Aircraft Documents (or any subset thereof) in electronic format, provided, that Lessee shall send to Lessor all hard copies of all such Aircraft Documents. (c) Lessee shall promptly on becoming aware of the same notify Lessor of: (i) any Total Loss with respect to the Aircraft, the Airframe or any Engine; (ii) any loss, theft, damage or destruction to the Aircraft or any part thereof if (A) the potential cost of repairs or replacement may exceed the Damage Notification Threshold or its equivalent in any other currency, or (B) Lessee is required to report the same to the Aviation Authority; (iii) any loss, arrest, hijacking, confiscation, seizure, requisition, impound, taking in execution, detention or forfeiture of the Aircraft or any part thereof; and (iv) any event, accident or incident in respect of the Aircraft that might reasonably be expected to involve Lessor or Lessee in loss or liability in excess of the Damage Notification Threshold or its equivalent in any other currency, or which is required to be reported to the Aviation Authority. (d) Lessee shall provide Lessor with prior written notice of each 6Y/4C-Check, 12Y/8C-Check, Engine Performance Restoration, APU Heavy Repair and Landing Gear Overhaul, provided that if any such maintenance event is to occur less than thirty days after the scheduling thereof, Lessee shall provide written notice of such maintenance event promptly upon the scheduling thereof.

  • Audits and Records 7.5.1 The Contractor agrees that the representatives of the Office of the City Auditor or other authorized representatives of the City shall have access to, and the right to audit, examine, or reproduce, any and all records of the Contractor related to the performance under this Contract. The Contractor shall retain all such records for a period of three (3) years after final payment on this Contract or until all audit and litigation matters that the City has brought to the attention of the Contractor are resolved, whichever is longer. The Contractor agrees to refund to the City any overpayments disclosed by any such audit.

  • Accounts and Records The accounts and records maintained by ALPS shall be the property of the Fund. ALPS shall prepare, maintain and preserve such accounts and records as required by the 1940 Act and other applicable securities laws, rules and regulations. ALPS shall surrender such accounts and records to the Fund, in the form in which such accounts and records have been maintained or preserved, promptly upon receipt of instructions from the Fund. The Fund shall have access to such accounts and records at all times during ALPS’ normal business hours. Upon the reasonable request of the Fund, copies of any such books and records shall be provided by ALPS to the Fund at the Fund’s expense. ALPS shall assist the Fund, the Fund’s independent auditors, or, upon approval of the Fund, any regulatory body, in any requested review of the Fund’s accounts and records, and reports by ALPS or its independent accountants concerning its accounting system and internal auditing controls will be open to such entities for audit or inspection upon reasonable request. ALPS or its undersigned as defined by Rule 17a-4 of the Securities and Exchange Act (the “Exchange Act”), shall have access to all electronic communications, including password access to the system storing the electronic communications, of registered representatives of ALPS that are associated with the Fund and are required to be maintained under Rule 17a-4 of the Exchange Act and FINRA Rules 3110 and 3010. Electronic storage media maintained by the Fund will comply with Rule 17a-4 of the Exchange Act.

  • Corporate Books and Records The minute books of the Company contain accurate records of all meetings and accurately reflect all other actions taken by the stockholders, Board of Directors and all committees of the Board of Directors of the Company. Complete and accurate copies of all such minute books and of the stock register of the Company have been provided by the Company to the Buyer.

  • Audit and Records A. The Contractor (and Contractor’s suppliers, vendors, subcontractors, insurance agents and other agents) shall maintain and the OWNER shall have the right to examine books, records, documents, accounting procedures and practices and any other supporting evidence deemed necessary by the OWNER to substantiate compliance with the terms of this Contract, including, but not limited to, costs and charges of whatever nature related to, incurred, and/or anticipated to be incurred, in the performance of this Contract. Such right of examination shall include inspection at all reasonable times of the Contractor’s office or facilities or such parts thereof as may be engaged in the performance of this Contract, and reasonable access to and cooperation by all Contractor personnel who have worked on or have knowledge related to the performance of this Contract. B. The OWNER and its Authorized Representative shall have the right to examine all books, records, documents, and any other data of the Contractor related to the negotiation, pricing, or performance of such Contract, including Change Orders and/or Supplemental Agreements for the purpose of evaluating the accuracy, completeness, and currentness of the cost or pricing data submitted. The right of examination shall extend to all documents necessary to permit adequate evaluation of the cost or pricing data submitted, along with computations and projections used therein. Proprietary/Trade Secret information pertaining to this contract may not be withheld from OWNER or its Authorized Representative. C. The Contractor’s, subcontractor’s and related agent and vendor organization’s documents, records and other evidence shall be subject to inspection and/or reproduction by the OWNER, its agents and Designative Representatives. Contractor, subcontractor, and related agent and vendor organizations shall provide the OWNER with retrievals of computer based records or transactions that the OWNER determines to be necessary to conduct the audit. There shall be no charge to the OWNER for reasonable user of the Contractor’s or subcontractor’s photocopy machine while conducting the audit, nor for any cost of retrieving, downloading to diskette, and/or printing any records or transactions stored in magnetic optical, microfilm, or other media. The Contractor, subcontractor, and related agent and vendor organizations shall provide all records and retrievals requested, within seven (7) calendar days. If requested, the Contractor shall submit a copy of such documents monthly for review by the OWNER. D. The documents, etc. described in paragraphs A. and B. shall be made available at the office of the Contractor at all reasonable times, for inspection, audit, reproduction, until the expiration of four (4) years from the date of final payment. The Contractor shall provide adequate and appropriate work space to conduct all inspections audits and reviews. The OWNER shall provide the Contractor with a reasonable advance notice of intended audit, inspections and reviews. 1. If this Contract is completely or partially terminated, the records relating to the terminated work shall be made available for a period of four (4) years from the date of final payment. 2. Records which relate to appeals or litigation or settlement of claims arising out of the performance of this Contract shall be made available for the period of four (4) years from the date of final disposition of such appeals, litigation, or claims. E. The Contractor shall insert an Article containing all the provisions of this Section 19, including this paragraph, in all subcontracts hereunder except altered as necessary for the proper identification of the contracting parties and the OWNER under this Contract. The Contractor shall submit copies to the OWNER of all subcontracts and changes to subcontracts pertaining to this Contract. Failure to submit such written contracts, or to insert this Section in all subcontracts hereunder, shall be reason to exclude some or all of the related payee’s costs from amounts payable to the Contractor pursuant to this Contract. F. In addition, where projects are funded wholly or in part by federal grants, the FAA, the Secretary of Transportation and the Comptroller General of the United States or any of their duly authorized representatives shall have access, for the purpose of audit and examination, to any books, documents, papers, and records of the recipient that are pertinent to grants received in accordance with CFR 49, Part 18, as it may be amended from time to time. G. If an audit or review in accordance with this Article discloses overcharges (of any nature), by Contractor, in excess of 5% of the total contract value, the cost of the OWNER’s audit shall be paid by the Contractor.

  • Books of Account and Records Proper and complete records and books of account shall be kept or shall be caused to be kept by the Board of Directors or such representatives as it may appoint in which shall be entered fully and accurately all transactions and other matters relating to the Company’s business in such detail and completeness as is customary and usual for businesses of the type engaged in by the Company. The books and records shall at all times be maintained at the principal executive office of the Company.

  • Files and Records Within thirty (30) business days following the Closing Date, Seller shall deliver to Purchaser at Purchaser’s expense the Records, to the extent not previously delivered. For a period of seven (7) years after the Closing Date, Purchaser shall maintain the Records, and Seller shall have access thereto during normal business hours upon advance written notice to Purchaser to audit the same in connection with federal, state or local regulatory or tax matters, resolution of existing disputes or contract compliance matters affecting Seller.

  • Access to Properties and Records (a) CCE shall, and shall cause TPC to, afford to ETP and ETP’s accountants, counsel and representatives full reasonable access during normal business hours throughout the period prior to the Closing Date (or the earlier termination of this Agreement pursuant to Article VII hereof) to all of the properties, books, contracts, commitments and records (including all environmental studies, reports and other environmental records and all pipeline cost-of-service and rate-related studies, reports and records related to TPC and, during such period, shall furnish to ETP all information concerning the business, properties, Liabilities and personnel related to TPC as ETP may request, provided, however, that no investigation or receipt of information pursuant to this Section 5.2 shall affect any representation or warranty of CCE or the conditions to the obligations of ETP. To the extent not located at the offices or properties of TPC as of the Closing Date, as promptly as practicable thereafter, CCE shall deliver, or cause its appropriate Affiliates to deliver to ETP all of the books of accounts, minute books, record books and other records (including safety, health, environmental, maintenance and engineering records and drawings) pertaining to the business operations of TPC and all financial and accounting records related to TPC. Such delivery shall include all work papers, pleadings, testimony, exhibits, spread sheets, research, drafts, memoranda, correspondence and other documents related to the TPC Rate Case (“TPC Rate Case Work Product”). TPC Rate Case Work Product has been and will be prepared in contemplation of litigation, and the use of TPC Rate Case Work Product has been and will be under the control of TPC’s attorneys. Notwithstanding anything to the contrary contained in this Agreement, CCE shall not be obligated to provide to ETP any documents or records relating to litigation and regulatory matters in which TPC is involved to the extent that CCE reasonably believes such documents or records are subject to the attorney-client or other applicable privilege in circumstances in which TPC is not the sole client unless the parties entitled to such attorney-client or other applicable privilege shall consent thereto and enter into an appropriate joint defense agreement for the purpose of preservation of such attorney-client or other applicable privilege. (b) The information contained herein, in the CCE Disclosure Letter or heretofore or hereafter delivered to ETP or its authorized representatives in connection with the transactions contemplated by this Agreement shall be held in confidence by ETP and its representatives in accordance with the Confidentiality Agreement until the Closing Date with respect to information relating to TPC. Following the Closing Date, CCE shall keep confidential all information related to the business and properties of TPC to the same extent as ETP is obligated to keep such information confidential in accordance with the terms of the Confidentiality Agreement (without regard to the preceding sentence) prior to the Closing Date.

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