Invoice Instructions Sample Clauses
Invoice Instructions. Original invoices and supporting documentation shall be submitted no more than once a calendar month electronically to Accounts Payable (XXXxxxxxxxx@xx.xxx) with a copy to the Contract Specialist unless otherwise directed by the Contract Specialist. Please do not submit hard copies unless requested by the Contract Specialist.
Invoice Instructions. Contractor must provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor must leave an invoice with each delivery. Each invoice must have a number and must include the following information:
A. Contractor’s name and address;
B. Contractor’s remittance address if different from above;
C. Name of County Department;
D. Contract number must be referenced on all invoices; E. Service date(s) – Month of Service;
Invoice Instructions. All invoices associated with this Subordinate Contract shall be forwarded to Accounts Payable at: Each invoice must be on Contractor’s letterhead and have a unique number and shall include the following information:
1. Contractor’s name and address
2. Contractor’s remittance address
3. County Subordinate Contract Number
4. Contractor’s Federal I.D. number
5. Date of Order/Service date(s) 6. Product/service description, quantity, prices
Invoice Instructions. Payment shall be made upon the Sub-Recipient’s presentation of an invoice subsequent to the acceptance by the AAAPP of the deliverables shown on the invoice. The form and substance of each invoice submitted by the Sub-Recipient shall be as follows:
1. The invoice shall include a “Remit to” address that corresponds exactly with Section 55.a Official Payee and Representatives (Names, Addresses, and Telephone Numbers) of the contract.
2. The monthly invoice shall include the units of services established in the Sub-Recipient’s AAAPP- approved A p p l i c a t i o n , per the requirements in the DOEA Programs and Services Handbook, at the rates established in Attachment XIII Service Rate Report. Documentation of service delivery shall include a report consisting of the following: number of clients served, number of service units provided by service, and rate per service unit, with calculations that equal the total invoice amount. Any change to the Sub-Recipient’s AAAPP- approved budget after the execution of this contract shall require approval from the AAAPP prior to being made. Any change to the total contract amount requires a contract amendment.
3. The Sub-Recipient shall consolidate requests for payment from subcontractors and receipts and expenditure reports that support the requests for payment and shall submit to the AAAPP Requests for Payment (Attachment XI), Receipt and Expenditure Reports (Attachment XII).
4. The Sub-Recipient shall include with the Fixed Fee/Unit Rate portion of its invoice the units of services provided based on rates established in Attachment XIII, number of clients, and the rates for the services provided per the requirements described in the deliverables and service tasks. The Sub-Recipient shall clearly state the provider name, the report month, and the invoice number on the invoice.
5. All Requests for Payment shall be based on the submission of actual monthly Receipts and Expenditure Reports beginning with the first month of the contract. The schedule for submission of advanced payment requests (when available) and invoices can be found in the Invoice Schedule (Attachment X).
6. The Certified Minority Business Subcontractor Expenditures Report (Attachment VIII) is considered a deliverable and must be completed in its entirety and submitted with each invoice.
7. Final contract invoices must be submitted to the AAAPP no later than February 15, 2021.
Invoice Instructions. Contractor will print each invoice on Contractor’s standard printed bill form, and each invoice will include at least (i) the Agreement number, (ii) a unique invoice number, (iii) Contractor’s name and address, (iv) the nature of the invoiced charge, (v) the total invoiced amount, and (vi) all other details the JBE considers reasonably necessary to permit the JBE to evaluate the Services performed and the Work delivered, including the number of hours worked and the applicable hourly rate (as set forth in the Service and contractor Personnel Rates Table). If requested, Contractor will promptly correct any inaccuracy and resubmit the invoice.
Invoice Instructions. Each invoice must be on Contractor’s letterhead and have a unique number and shall include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address
c. County Contract MA-017-21011017
d. Contractor’s Federal I.D. number
e. Date of Order/Service date(s) f. Product/service description, quantity, prices
Invoice Instructions. Address the invoice as follows: DWD – DIV OF VOC REHAB ATTN: DVR BUDGET ANALYST XX XXX 0000 XXXXXXX XX 00000-0000 but then either:
1. FAX the invoice to (000) 000-0000 (preferred); OR
2. E-mail the invoice to: Xxxxxxxx@xxx.xxxxxxxxx.xxx. There is no need to mail in a hard copy of the invoice, if the above steps are followed.
Invoice Instructions. Contractor will provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
A. Contractor’s name and address;
B. Contractor’s remittance address (if different from above);
C. Name of County Department;
D. Contract number must be referenced on all invoices; E. Service date(s)
F. Service description and job classifications and hourly rates of Contractor’s staff who worked on the assignment;
G. Contractor’s Tax Identification Number (TIN) or Employer’s Identification Number (EIN);
Invoice Instructions. Payment shall be made upon the Sub-Recipient’s presentation of an invoice subsequent to the acceptance by the AAAPP of the deliverables shown on the invoice. The form and substance of each invoice submitted by the Sub- Recipient shall be as follows:
1. The invoice shall include a “Remit to” address that corresponds exactly to the remittance address identified in the section 52 of the standard contract.
2. The monthly invoice shall include the units of services established in the Sub-Recipient’s AAAPP-approved application(s), per the requirements in the DOEA Programs and Services Handbook, at the rates established in Attachment XVI, Service Rate Report. Documentation of service delivery shall include a report consisting of the following: number of clients served, number of service units provided by service, and rate per service unit, with calculations that equal the total invoice amount. Any change to the Sub-Recipient’s AAAPP-approved budget after the execution of this contract shall require approval from the AAAPP prior to being made. Any change to the total contract amount requires a contract amendment.