Joint Planning and Evaluation Process. The parties believe it is important to clearly articulate how all the components of the performance partnership are interrelated and sequenced. We will carry out the following joint planning and evaluation process. Actions Milestones
1. Annual Environmental Conditions Report July
2. Senior Management Planning Meeting July/August
3. Agreement/Work plan Negotiations August/September
4. Final Performance Partnership Agreement October
5. State's Performance Report for PPG November/December
6. Region's Evaluation of State's Annual Report February and overall progress. The Annual Performance Report for the PPG and the Annual Environmental Conditions Report are key components of the performance review. In addition, each media office has a documented post award management process, which they will continue to follow. These processes provide for periodic program meetings, conference calls, program and file reviews, as appropriate. Finally, the two Agencies’ have also developed a Reporting Requirement Inventory, which documents the various reporting requirements associated with grants and programs due to statute, regulations and/or other policies and agreements. Illinois EPA will continue to fulfill these reporting requirements as outlined in the Inventory, unless a specific item is raised and/or renegotiated. All relevant information is taken into account as part of the joint evaluation process. Another critical element in this joint evaluation process is the Senior Management Planning meeting. It is expected that national program guidance should be available well before this meeting, allowing for identification of any critical commitment concerns. In addition, one agenda item for these meetings will be a senior level discussion of performance highlights and areas of concern. These discussions will be documented via joint meeting notes. Another agenda topic for the Senior Management Planning meeting will be joint priorities. Preparation for the meeting will include development of brief progress reports for existing joint priorities, with recommendations for renewal or not. To ensure new joint priorities get underway, the lead Region 5 Division Director and Bureau Chief for that joint priority will ensure that a check-in call occurs during the second quarter, with progress reported back to the senior managers and PPA leads for each Agency. On-going joint priorities will be addressed by the lead media programs as part of their normal interactions during the year.
Joint Planning and Evaluation Process. The parties believe it is important to clearly articulate how all the components of the performance partnership are interrelated and sequenced. We will carry out the following joint planning and evaluation process, a two-year agreement covering FY 08-09. Actions Annual Milestones
Joint Planning and Evaluation Process. 40 CFR 35.115 requires the Illinois EPA and U.S. EPA to develop a process for jointly evaluating the workplan components and activities agreed to under this PPA. The evaluation process will include:
1. A discussion of accomplishments as measured against workplan commitments;
Joint Planning and Evaluation Process. Ohio EPA and USEPA R5 both agree that it is important to clearly articulate how all the components of the performance partnership are evaluated. In order to evaluate this agreement, both agencies will participate in a joint planning and evaluation process. The process timeline is as follows: Actions Deadlines Senior Management Planning Meeting (2013-2015 PPA) June 2013 Ohio EPA/USEPA Program-to-Program Meetings (2013-2015 PPA) August 2013 Workplan Negotiation (2013-2015 PPA) August 2013 Draft PPA Finalized (2013-2015 PPA) September 2013 2013-2015 PPA Begins October 1, 2013 Joint Assessment Process Meeting July 2014 Joint Assessment Process Conditions Report December 30, 2014 USEPA R5’s Evaluation of Report February 2015 2013-2015 PPA Final Environmental Conditions Report December 2015 Senior Management Planning Meeting (2015-2017 PPA) April 2015 Ohio EPA/USEPA Program-to-Program Meetings (2015-2017 PPA) April/May 2015 Workplan Negotiation (2015-2017 PPA) April 2015 Draft PPA Finalized (2015-2017 PPA) June 2015 2015-2017 PPA Begins October 1, 2015 Joint Assessment Process Meeting July 2016 Joint Assessment Process Conditions Report December 30, 2016 USEPA R5’s Evaluation of Report February 2017 2013-2015 PPA Final Environmental Conditions Report December 2017 The joint assessment process for this agreement will: • Allow for a check in at the mid-term Joint Assessment Process Meeting to determine if revisions or additions to the document are necessary to reflect changes in Ohio EPA and USEPA needs; • Provide general discussion, measurements of outcomes and analyze the environmental and programmatic results of each element; • Identify emerging issues, environmental trends and strategies for improvement; • Provide flexibility in both form and substance, as warranted by program performance; • Seek to eliminate duplicative or unnecessary efforts and reporting; • Respond with appropriate solutions, including redirecting goals and resources; • Encourage Ohio EPA to find innovative program implementation alternatives, as long as the desired result is able to be measured and achieved. The success of each outcome of this agreement relies on clear, constructive communication and the commitment of Ohio EPA and USEPA R5 to work together to implement Ohio EPA’s Plan-Do-Check- Improve model (now Quality Services through Partnership model), to solve problems and improve the programs. If any differences exist on specific issues or problems, Ohio EPA and USEPA R5 should move...
