– Official Records and Files Sample Clauses

– Official Records and Files. All personnel records will be maintained or retained in accordance with law, rule or regulation.
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– Official Records and Files. ‌ A. Civilian personnel records will be collected, maintained, and retained in accordance with law, regulation, and policy. B. Personnel records will be maintained in a secure, confidential file and shall be viewed only by officials with a legitimate administrative need to know. C. Employees shall be advised of the nature, purpose, and location of records that are maintained about them and of their right to access these records. This includes their Official Personnel Folder (OPF) and any local record-keeping systems, OPF Extension Files, or other systems of records. X. Xxxxxxxxx and their authorized representatives will be granted a reasonable amount of time to examine any of their personnel records, whether paper or electronic, on duty time. When these records are on paper, such examination will take place in the presence of a management official. E. Employees and their authorized representatives have the right, on duty time, to prepare and submit any response or statements they wish to make about information contained in their personnel records or to add additional information or documents that are appropriate, relevant, work- related and that are not in violation of law or government-wide rules or regulations. If the employee alleges incorrect or omitted information, the Agency will, upon verification, correct the record in a timely manner. F. Upon request, employees have the right to have a copy made of specific documents in their personnel records or to make their own copies of documents contained in their Electronic Official Personnel Folder (e-OPF). X. Access to personnel records by the employee or his or her authorized representative will normally be granted within two (2) working days of the request if the records are maintained on the premises in which the employee is located. If the records are not so maintained, the Agency will initiate action to obtain the records from their location and will make them available to the employee as soon as possible. Grievance time limits, if applicable, should be stayed in the event it takes more than four (4) days for the records to be provided to the employee. H. A reasonable amount of duty time will be provided employees to access their personnel records, to review them, add or correct information, and receive copies. I. Employees shall have access to their e-OPF. Materials placed in the e-OPF will be available within one (1) pay period of the effective date. Issues regarding access to the e-OPF or the conte...
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– Official Records and Files. A. No personnel record may be collected, maintained, or retained except in accordance with law, government-wide regulations, Agency regulations, and this Agreement. All personnel records are confidential and will only be accessed by individuals with an official need to know for the performance of their duties. Official Records must be retained in a secure location. B. An employee may request, through their servicing Human Resources Specialist, that a record contained in his/her eOPF be corrected or amended in accordance with 5 U.S.C. § 552a(d)(2) and (3). Such requests must be accompanied with supporting documentation.
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– Official Records and Files. This Article refers to any records that meet the definition of a Privacy Act system of records in accordance with 5 USC 552a. The term “
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– Official Records and Files. A. No personnel record may be collected, maintained, or retained except in accordance with law, government-wide regulations, VA Regulations, this Contract and any other Supplemental Contracts. B. All Merged Records Personnel Folders (MRPF)/Employee Medical Files (EMF) are confidential and will be known, viewed, or disclosed by/to officials only with a legitimate need to know for the performance of their duties or as otherwise required by law. C. All MRPFs, medical and other records with personally identifiable information will be maintained in a secure location. D. RNs will be annually advised of the purpose, and intended use of the MRPF or any other file specific to them maintained under their name, social security number, and/or any recognizable personal identifier and its location.
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– Official Records and Files. No personnel records may be collected, maintained, or retained except in accordance with law, government wide regulations, Agency regulations, and this Agreement. All personnel records are confidential and shall be known or viewed by officials only with a legitimate need to know for the performance of their duties; they must be maintained in a secure location.
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– Official Records and Files. 4.1. Personnel records may only be collected, maintained, or retained in accordance with law, higher authority regulation, and this Agreement. All personnel records are confidential, shall be known or viewed by officials only with a legitimate administrative need to know, and must be retained in a secure location. a. Employees and/or their authorized representative, who have been so authorized in writing, shall have the right to examine their records for a reasonable amount of time in the presence of a management official. The employee shall have the right to prepare and enter on the record, while on duty status, a response to material placed in such records. b. Access to personnel records of the employee by the employee and/or the authorized representative who has been so authorized in writing will be granted within three (3) workdays of the request. c. Employees who review their records may request a photocopy of its content(s). The hardcopy or electronic copy will be provided within three (3) workdays of the request. d. Any records used in a disciplinary or adverse action must have been disclosed to the employee on a timely basis.
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– Official Records and Files. A. Voice Recordings No personal voice recordings may be collected, maintained, or retained without the knowledge and consent of another employee except in accordance with law, government-wide regulation and this Agreement. An exception to this section is a criminal or administrative investigation. B. Personnel Records Personnel records will be maintained in accordance with OPM regulations and only officials with legitimate need to know may access personnel records. C. Notice of Records Employees are advised that the Agency maintains systems of records, including an Official Personnel File (OPF) and a local district/division file. If district/division management maintains another system of personnel records, management will ensure the Employee is aware. Access to these records will be guided by the following section. D. Accessing Personnel Records Employees have immediate access to their respective OPF through the online Electronic Official Personnel File (e-OPF). Employees will be granted a reasonable amount of time to examine any of their personnel records. Access and correction of personnel records will be granted without cost to leave or loss of pay. E. Notification of Changes to Personnel Records Pursuant to the Privacy Act (5 USC 552a), employees may request copies of any material placed in their personnel records and request amendment of a record pertaining to the employee. The Agency shall then either make any relevant corrections or inform the employee of its refusal to amend the record along with its rationale and how the employee may request a review of that refusal.
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Related to – Official Records and Files

  • Records and Files The CNA shall maintain records, reports, and files to document the inspections conducted by the CNA and any necessary corrective action taken (as appropriate). Copies of all QCP related inspection reports and other documents shall be made available to the Commission when requested. All such documents shall be maintained by the CNA.

  • Official Records The resolutions of Transferor's Board of Directors approving each of the Transaction Documents and all documents relating thereto are and shall be continuously reflected in the minutes of Transferor's Board of Directors. Each of the Transaction Documents and all documents relating thereto are and shall, continuously from the time of their respective execution by Transferor, be official records of Transferor.

  • Inspection of Records and Reports Every Trustee shall have the right at any reasonable time to inspect all books, records, and documents of every kind and the physical properties of the Trust. This inspection by a Trustee may be made in person or by an agent or attorney and the right of inspection includes the right to copy and make extracts of documents. No Shareholder shall have any right to inspect any account, book or document of the Trust that is not publicly available, except as conferred by the Trustees. The books and records of the Trust may be kept at such place or places as the Board of Trustees may from time to time determine, except as otherwise required by law.

  • Access to Files A copy of any comple-te-d evaluation which is. to be placed in a nurse's file shall be first reviewed with the nurse. The nurse shall initial such evaluation as having been read and shall have the opportunity to add her or his views to such evaluation prior to it being placed in her or his file. It is understood that such evaluations do not constitute disciplinary action by the Hospital against the nurse. Each nurse shall have reasonable access to all her or his files for the purpose of reviewing their contents in the presence of her or his supervisor. A copy of the evaluation will be provided to the nurse at her or his request. No document shall be used against a nurse where it has not been brought to her or his attention in a timely manner. Any letter of reprimand, suspension or other sanction will be removed from the record of a nurse eighteen months following the receipt of such letter, suspension or other sanction provided that such nurse's record has been discipline free for one year. the Association of the basis of such extension. A nurse who transfers from casual or regular time to full-time status shall not be required to serve a probationary period where such nurse has previously completed one since her or his date of last hire. Where no such probationary period has been served, the number of tours worked (hours worked for nurses whose regular hours of work are other than the standard work day) during the nine months immediately preceding the transfer shall be credited towards the probationary period. A nurse who from casual part-time or full-time to regular part-time status shall not be required to serve a probationary period where such nurse has previously completed one since her or his date of last hire. Where no such probationary period has been served, the number of tours worked (hours worked for nurses whose regular hours of work are other than the standard work day) during the nine months immediately preceding the transfer shall be credited towards the probationary period. (a) A seniority list shall be for all time nurses covered by this Agreement who have completed their probationary period. For information purposes only, the names of all time probationary nurses shall be included in the seniority list. A seniority list shall be established for all regular part-time nurses covered by this Agreement who have completed their probationary period. For information purposes only, the names of all regular part-time probationary nurses shall be included in the seniority list. Seniority on such lists will be expressed in terms of total hours worked. A seniority list shall be maintained for casual part-time nurses for the purposes of Article

  • Records and Record Keeping Therapist may take notes during session, and will also produce other notes and records regarding Patient’s treatment. These notes constitute Therapist’s clinical and business records, which by law, Therapist is required to maintain. Such records are the sole property of Therapist. Therapist will not alter his/her normal record keeping process at the request of any patient. Should Patient request a copy of Therapist’s records, such a request must be made in writing. Therapist reserves the right, under California law, to provide Patient with a treatment summary in lieu of actual records. Therapist also reserves the right to refuse to produce a copy of the record under certain circumstances, but may, as requested, provide a copy of the record to another treating health care provider. Therapist will maintain Patient’s records for ten years following termination of therapy. However, after ten years, Patient’s records will be destroyed in a manner that preserves Patient’s confidentiality.

  • Public Records Law The Contractor shall assist the County in fulfilling all obligations of the County under the Washington Public Records Act (chapter 42.56 of the Revised Code of Washington). In the event that the Contractor fails to fulfill its obligations pursuant to this section and due in whole or in part to such failure a court of competent jurisdiction imposes a penalty upon the County for violation of the Public Records Act, Contractor shall indemnify the County for that penalty, as well as for all costs and attorney fees incurred by the County in the litigation giving rise to such a penalty. The obligations created by this section shall survive the termination of this contract.

  • Public Records Taxpayer acknowledges that GO-Biz is subject to the California Public Records Act (PRA) (Gov. Code, § 6250 et seq.). This Agreement and materials submitted by Taxpayer to GO-Biz may be subject to a PRA request. In such an event, GO-Biz will notify Taxpayer, as soon as practicable that a PRA request for Taxpayer’s information has been received, but not less than five (5) business days prior to the release of the requested information to allow Taxpayer to seek an injunction. GO-Biz will work in good faith with Taxpayer to protect the information to the extent an exemption is provided by law, including, but not limited to, notes, drafts, proprietary information, financial information, and trade secret information. GO-Biz will also apply the (a) The name of each taxpayer allocated a Credit; (b) The estimated amount of the Investment by each taxpayer; (c) The estimated number of jobs created or retained; (d) The Credit allocated to each taxpayer; and, (e) The portion of the Credit recaptured from each taxpayer, if applicable.

  • ACCESS TO RECORDS AND REPORTS The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Sponsor, the Federal Aviation Administration, and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers, and records of the contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.

  • Access to Records and Documents It shall permit the Administrative Agent (or, if Independent Accountants are not engaged by the Collateral Manager or the Borrower, Protiviti, Inc. or another nationally recognized audit firm selected by the Administrative Agent with prior notice to the Borrower and subject to delivery of standard confidentiality agreements) to, upon reasonable advance notice and during normal business hours, but, so long as no Event of Default has occurred and is continuing, no more than one (1) time per calendar year, visit and inspect and make copies thereof at reasonable intervals (i) its books, records and accounts relating to its business, financial condition, operations, assets and its performance under the Facility Documents and the Related Documents and to discuss the foregoing with its and such Person’s officers, partners, employees and accountants, and (ii) all of its Related Documents, in each case as often as the Administrative Agent may reasonably request; provided that so long as no Event of Default has occurred and is continuing, the Borrower shall be responsible for all costs and expenses for only one such visit per fiscal year by the Administrative Agent or its respective designees; provided, further, that an officer or employee of the Collateral Manager shall have the opportunity to be present at any discussion between the Administrative Agent, any Lender or any other Person designated by the Administrative Agent, on the one hand, and the Collateral Manager’s accountants, on the other hand. The Administrative Agent shall provide two (2) Business Days’ prior notice to the Lenders of any such visit and any Lender shall be permitted to accompany the Administrative Agent in such visit. Any such visit and inspection shall be made simultaneously with any visit and inspection pursuant to Section 5.01(e).

  • Location of Records The offices where the initial Servicer keeps all of its records relating to the servicing of the Pool Receivables are located at Xxx XXX Xxxxxx, Xxxxxxx, XX 00000.

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