Project Design Meetings a. Participate in project conference calls / web conferences as reasonably required. BIDDING PHASE SERVICES
Project Design Meetings. 2.1 The Design Consultant shall prepare meeting agenda and minutes for all meetings and distribute these to attendees and others designated by the City’s Project Manager. Ensure that all Project Team action items are addressed by the appropriate task managers. Attend meetings as requested by the City and coordinate the preparation of supporting materials, as required. Provide the status on project design issues/problems. The project status log shall be organized by issue/problem subject matter. Action items shall be on one list.
Project Design Meetings. Work under this subtask includes coordinating schedules, developing agendas, preparing presentation materials, and summarizing meeting notes for key project meetings. This subtask includes the following meetings: ⮚ Project Kick-off / Site Visit ⮚ Preliminary Design Review Meeting ⮚ 60% Design Review Meeting ⮚ 90% Design Review Meeting Assumptions ⮚ Design review meetings will include Consultant PM and the Consultant design lead. Meetings will have an approximate duration of two (2) hours each. ⮚ Design review meetings will be held at the City offices. Deliverables ⮚ Meeting agendas and meeting notes.
Project Design Meetings. The Design Professional will attend meetings as noted below and coordinate the preparation of supporting materials, as required. The Design Professional will prepare meeting agenda and minutes for meetings and distribute these to attendees and others designated by the City’s Project Manager. Meeting action items will be organized on one list and the Design Professional will coordinate Project Team action items until addressed by the appropriate task managers. The Design Professional will provide the status on Project design issues/problems organized on a status log by subject matter. Meetings are assumed to be one (1) hour in length and held virtually over a 24-month duration in accordance with the project baseline schedule.
Project Design Meetings. The Design Builder will schedule and lead bi-weekly teleconference meetings with the Authority to provide an update on the project status. These meetings are to be held throughout the course of the entire project, including design, bid, and construction of the project. The Design Builder will prepare and distribute a meeting agenda to all participants a minimum of 24 hours prior to the bi-weekly design meetings and will prepare and distribute meeting notes to all participants after each meeting. TASK B - SITE SURVEY & INITIAL ANALYSES
