Repayment of Money Owed District. 10.9.1 If monies are paid to a unit member in excess of the appropriate amount due the unit member, the unit member is liable and responsible for payment of the monies owed to the District. The unit member shall bring the overpayment to the attention of the District Payroll Department as soon as it is discovered by the unit member.
10.9.2 When the District discovers the error, the Payroll or Human Resources Department shall notify the unit member of the amount and nature of the overpayment. The District will collect the overpayment that occurred in the previous four (4) years measured from the date the unit member is notified and Civil Code statute of limitations for the District regarding underpayments except in cases of fraud or other criminal intent.
10.9.3 The employee will be provided options for repaying the amount due. Employees who do not respond to such request may have their debt referred to a collection agency.
10.9.4 The money owed to the District shall be deducted from future salary warrants:
10.9.4.1 When the overpayment is due to union dues or health premiums not being deducted in the prior month; or
10.9.4.2 when the overpayment is the result of overuse of leave privileges; or
10.9.4.3 when the overpayment is an adjustment related to military duty leave differential pay referenced in Article 8.12, or
10.9.4.4 when the error overpayment is a statutory deduction (e.g. CalSTRS, CalPERS, taxes, etc.).
10.9.5 If a unit member terminates employment with the District before the overpayment has been repaid, the remaining balance will be deducted in full from the final pay warrant, any retroactive salary schedule improvement and/or the payment for any outstanding vacation day accruals. If the amount owed exceeds the final pay warrant, the remaining amount due shall be repaid to the District within thirty (30) days.
10.9.5.1 Regular eleven-month unit members will continue any repayment plan during their non-scheduled month by remitting the appropriate payment to the District Payroll Office by the first day of each month.
10.9.6 Requests for alternate payment plans may be submitted to the Director of Accounting Services. The decision to allow an alternate payment plan shall be based on any factors deemed relevant by the Director of Accounting Services at the District Office.
10.9.7 Disputes regarding overpayments shall be subject to the grievance procedure through Level III, as outlined in Section 12.6.3. Once a unit member files a grievance, no payro...
Repayment of Money Owed District. If monies are paid to an employee in excess of the appropriate amount due the employee, the employee is liable and responsible for repayment of the monies owed to the District. The employee shall bring the overpayment to the attention of the District Payroll Office as soon as it is discovered by the employee.
9.13.1 When the District discovers the error, the District Human Resources Director shall notify the employee, in writing, of the amount and nature of the overpayment.
9.13.2 The money owed to the District shall be deducted from the next warrant due to the employee when:
9.13.2.1 The overpayment is $200 or less; or
9.13.2.2 When the overpayment is the result of overuse of leave privileges; or
9.13.2.3 The overpayment is an extraordinary amount that the employee would reasonably be expected to recognize as an error or overpayment; or
9.13.2.4 When the error is discovered within seven (7) working days of the overpayment and if the employee is notified within the same seven (7) day period.
9.13.2.5 Any verbal notice within the seven (7) day period must be followed by subsequent written notice prior to the collection of the overpayment. In addition to the planned payroll deduction, the District Human Resources Director shall inform the employee, in writing, that alternative payment plans may be requested for overpayments.
9.13.3 Any amounts due to the District which do not fall into any of the above categories will be deducted from future salary warrants at a rate of twenty percent (20%) of the employee's gross pay, but not less than $200 per pay period until all money is repaid, unless other arrangements as stipulated in Section 9.13.6 have been agreed upon.
9.13.4 If an employee terminates employment with the District before the overpayment has been repaid, the remaining balance will be deducted in full from the final pay warrant. If the amount owed exceeds the final pay warrant, the remaining amount due shall be repaid to the District within thirty (30) days.
9.13.5 Regular nine-, ten-, and eleven-month employees will continue any repayment plan during their nonscheduled months by remitting the appropriate payment to the District Payroll Office by the first day of each month.
9.13.6 Requests for alternate payment plans may be submitted to the Director of Accounting Services. The decision to allow an alternate payment plan shall be based on any factors deemed relevant by the Director of Accounting Services at the District Office.
9.13.7 Disputes regardi...
Repayment of Money Owed District. 9.3.1 If monies are paid to an employee in excess of the appropriate amount due the employee, the employee is liable and responsible for repayment of the monies owed to the District. Employees shall bring the overpayment to the attention of the District Office as soon as it is discovered by the employee.
9.3.2 When the District discovers the error, the District Office shall notify the employee, in writing, of the amount and nature of the overpayment.
9.3.3 Overpayments shall be deducted from the next regular warrant due the employee. If such deduction would reduce the next correct amount of the next warrant by more than twenty percent (20%), the District shall reduce that check and subsequent checks by no more than twenty percent (20%) until the full overpayment is recovered.
9.3.4 When the overpayment is a result of overuse of leave privileges, the full amount of the overpayment shall be deducted from the next regular warrant due the employee. Accrued leave balances may be verified with the District Office.
9.3.5 If an employee terminates employment with the District before the overpayment has been repaid, the remaining balance will be deducted in full from the final pay warrant.
9.3.6 In all cases, neither the District nor the employee shall be precluded from pursuing legal methods for resolution of a dispute regarding the debt after all avenues within the District have been exhausted.
Repayment of Money Owed District. 10.9.1 If monies are paid to a unit member in excess of the appropriate amount due the unit member, the unit member is liable and responsible for payment of the monies owed to the District. The unit member shall bring the overpayment to the attention of the District Payroll Office as soon as it is discovered by the unit member.
10.9.2 When the District discovers the error, the Payroll or Human Resources Office shall notify the unit member of the amount and nature of the overpayment. The District will collect the overpayment that occurred in the previous four (4) years measured from the date the unit member is notified and Civil Code statute of limitations for the District regarding underpayments except in cases of fraud or other criminal intent.
10.9.3 If any one of the following conditions apply, the money owed to the District shall be deducted from the next warrant due to the unit member:
10.9.3.1 Any overpayments of $200 or less.
10.9.3.2 When the error is discovered and the unit member is notified within seven
