College Administrative Services. Filing as directed, opening and distributing mail. Operating routine office equipment, at a basic level, such as a computer, photocopier, scanner, facsimile, binding machine, guillotine, calculator, laminator, etc. Answer telephone and take messages for others. Operating a computer using applications at an introductory level. Basic receptionist duties. Assist with stocktaking. Assist with management of material and equipment. Job Title: Office Assistant Level 1
College Administrative Services. Operate telephone system at a basic level. Data entry and basic word processing, including updating records in database and retrieval using standard reports. Perform stocktakes where basic technical knowledge or expertise is required. Respond to enquiries, take messages or refer them to staff in accordance with set procedures. Job Title: Office Assistant Level 2
College Administrative Services. Carry out a wide range of secretarial and clerical duties at an intermediate level, including word processing, maintaining email and computerized records, shorthand, filing to office policy, maintaining record and record systems. • Use an ‘office suite’ and other applications at an intermediate level, including student reporting systems for external agencies. • Provide administrative support to College Executive including diary systems, itineraries, appointments, routine correspondence, travel and accommodation bookings. • Provide meeting support including prepare agendas from material provided, assemble documentation and distribute minutes. • Mass production of printed material and documents including copy, collating, stapling, binding, folding and cutting. • Operate office equipment at an intermediate level including computer, telephone system, photocopier, printer, facsimile, binding and scanner. • College reception duties and referring inquiries to staff. Job Title: Office Assistant Level 3
College Administrative Services. Design promotional, advertising and marketing materials at an advanced level. • Provide advice to others requiring knowledge of policies or the interpretation of rules or regulations. • Contribute to College Executive with the development of policies and procedures. • Supervise the operation of the College’s processes and activities in relation to student enrolment, including learning support, supervision, family liaison and basic pastoral support. • Prepare correspondence which is complex, original and which initiates or responds to new cases or situations. Job Title: Assistant Office Manager
College Administrative Services. Operating and being responsible for a structurally and/or operationally defined section. • Providing professional advice to students and employees on the employee’s area of expertise. • Responsibility for professional development of other employees. • Contributing to operational and strategic planning in the area of responsibility. Job Title: Assistant Office Manager Level 2
College Administrative Services. Preparing advice, reports, proposals or submissions, using a high level of expertise, for the College Executive, the Tiwi Education Board and/or outside bodies. • Preparing government and statutory authority returns for authorization. • Manage student enrolments and related data. • Oversee administration of flights to Pickertaramoor related to College operations. • Liaise with the Business Manager regarding matters pertaining to College operations. • Oversee and record use of College vehicles. • Manage staff timesheet procedures. Job Title: Office Manager
