Meal Receipts Sample Clauses

Meal Receipts. Travelers shall retain copies of itemized meal receipts through the travel claim reimbursement process. Travelers must submit with their travel claim receipts for all meals, beverages, and grocery items purchased when using a travel advance declining balance credit card. Groceries must be consumed and claimed on the same day purchased. • Meal expenses incurred within a designated headquarters. Meal expenses are not reimbursed if they were incurred within the traveler's designated headquarters and/or residence (or 50 miles surrounding) unless it is mandatory and connected with training, a seminar, or a conference. • Meal expenses incurred while not conducting state business. Meal expenses are not reimbursed if they are incurred while not conducting state business unless an exception applies. State business does not include the breakdown of a personally-owned vehicle or any occurrence not connected with a traveler’s official state duties. See the Comptroller’s Website for information on exceptions. • Gratuities. Tips or gratuities paid in conjunction with meal expenses are not reimbursable. • Alcoholic beverages. Alcoholic beverages are not reimbursable.

Meal Receipts. The Traveler must obtain itemized receipts for all meal purchases when traveling on Travel Advance funds, and submit copies of all itemized meal receipts with the travel claim. Grocery purchases must be for food items purchased and consumed on the same date. The traveler shall send payment for any amount the travel advance exceeds the actual reimbursable expenses. The repayment shall be submitted to the Travel Office with a copy of the summary page of the eTravel System Travel Claim no later than 14 calendar days after written collection notification by the Travel Office. If the payment is not received within 14 calendar days of the initial collection notice, a second notice is sent. At the time this second notice is sent, the Travel Advance Unit: • Notifies the employee and the supervisor that the employee is indebted to the state. • Places the employee on Comptroller warrant hold, if appropriate. Once the traveler has completed the Travel Settlement in the eTravel System and has been informed of the amount due, the traveler: • Prints the Travel summary page in the eTravel System. • Writes a personal check or money order payable to the agency Travel Advance Fund for the travel advance overpayment amount. • Attaches the reimbursement check to the printed statement and forwards both to the Travel Office within 14 calendar days of the trip end date. Travel expenses shall be approved prior to travel by the traveler’s supervisor. The purpose of the travel authorization requirement is to: • Record the itinerary for the trip; • Document authorization to purchase travel services; o Air Travel o Car Rental • Document prior approval for special travel circumstances, such as out-of-state travel; and • Facilitate reconciliation of vendor invoices. The traveler should request authorization to travel by completing the Travel Authorization Request in the eTravel System. The Travel Authorization Request should be received in the Travel Office at least 14 calendar days before the departure date. This process is not required when claiming only in-state: • Personal vehicle mileage; and/or • Meals and lodging. The traveler shall: • Complete the Travel Authorization Request Section of the eTravel System before booking an airline flight, and/or renting a vehicle. The traveler’s supervisor shall: • Upon receipt of the e-mail notification, review and approve the travel authorization request using the eTravel System.. The traveler shall notify the Travel Office and the travel ven...

Meal Receipts. The partial meal rate will be paid on last day of travel for arrival times prior to 2:00 p.m. When some meals are provided as part of the conference/event. (NOTE: No meal allowance will be provided when all meals are provided throughout the day by the host or as part of an event/conference.) 3.4.1 Meal receipts are no longer required when claiming the meal allowance. If receipts are provided, the actual amount if less than allowance will be reimbursed.

Meal Receipts. ■3.4:1 Meal receipts are no longer required when claiming the meal , r allowance., If receipts are provided, the actual amount if; less than 1 . allowance will be reimbursed.

Meal Receipts. 3.4.1 Meal receipts are no longer required when claiming the meal allowance. If receipts are provided, the actual amount if less than allowance will be reimbursed.

Meal Receipts. Business-related travel expenses and meal reimbursement shall be in the amount allowed by and subject to the conditions of City of Glendora Administrative Policy No.