Meetings of the Management Board. Each meeting of the Management Board must be held and conducted in accordance with (i) the Articles of Association, and (ii) such board regulations as may be established by the Management Board after approval of the Supervisory Board, and, if applicable, with the approval of the General Meeting or Supervisory Board in accordance with Clause 8 (Reserved Matters).
Meetings of the Management Board. The Parties shall appoint a Chairman and a Vice Chairman of the management board. The Vice Chairman shall replace the Chairman in the event the Chairman is prevented from performing his duties. The appointment of Chairman and Vice Chairman shall be for a term of one year unless otherwise revoked by a decision of the management board.
Meetings of the Management Board. 1. The Chairperson shall convene the meetings of the Management Board.
Meetings of the Management Board. 1. The Chairperson shall convene meetings of the Management Board.
2. The Executive Director of the Agency shall take part in the deliberations, without the right to vote. AG\1169480EN.docx 19/41 PE630.593v01-00
3. The Management Board shall hold one ordinary meeting a year. In addition, it shall meet on the initiative of its Chairperson, at the request of the Commission or at the request of at least one-third of its members. PE630.593v01-00 20/41 AG\1169480EN.docx
4. The Management Board may invite any person whose opinion may be of interest to attend its meetings as an observer. EEA–EFTA States may be represented in the Management Board meetings with observer status, if the EEA Agreement foresees their participation in the Agency's activities.
5. The Agency shall provide the secretariat for the Management Board.
Meetings of the Management Board. 6.1. The Management Board meets in accordance with a schedule for its meetings adopted annually at the latest in the last scheduled meeting of the preceding year. Furthermore, the Management Board must meet whenever the Chairman or two members of the Management Board have called a meeting. Meetings are called in writing.
6.2. The invitation of the Management Board meeting must contain the agenda. Each member can suggest items for the agenda. The agenda and accompanying materials must be sent to the Management Board members timely before any meeting.
6.3. Meetings of the Management Board are generally held at the offices of the Company in Amersfoort, but may also take place elsewhere. Members may participate by telephone, videoconference or other electronic forms of direct communication.
6.4. Meetings of the Management Board are chaired by the Chairman. If he or she is not present, the meetings will be chaired by one of the members of the Management Board designated by the Chairman, or, in the absence of such designation, by the most senior member of the Management Board present.
6.5. If a member of the Management Board cannot attend a meeting, he may give a proxy to another member of the Management Board.
6.6. The minutes of the meetings of the Management Board are prepared under the responsibility of the Company Secretary or any other person designated by the Chairman. The minutes must be signed for adoption by the Chairman and the Company Secretary. Adopted minutes evidence the proceedings and resolutions adopted. Extracts of the minutes can be sent to committees, business units, departments, staff and third parties, where relevant.
7. Resolutions of the Management Board
7.1. Where possible, resolutions of the Management Board are adopted by unanimous vote. Where this is not possible, resolutions of the Management Board are adopted by a majority vote of the members of the Management Board present or represented. Resolutions can only be adopted if at least two thirds of the members are present or represented. Each member of the Management Board has one vote. If there are more than two members of the Management Board in office and entitled to vote, the Chairman shall have a casting vote in the event of a tie of votes within the Management Board. In other cases, the proposal shall be deemed rejected in case of a tie of votes within the Management Board. A conflicted member must not be taken into account when calculating a quorum or majority requirement. If ...
Meetings of the Management Board. Any Manager may call a meeting of the Management Board upon ten (10) days notice in writing (which may be by facsimile), which notice shall specify the date, time and purpose or purposes of the meeting. Meetings of the Management Board shall be held at the Company's principal executive offices, unless a majority of the Managers agree to meet at another location. Managers may be present at any meeting of the Management Board by telephone, provided that each Manager can hear all other present Managers. The presence, in person or by telephone, of all Managers, is required to constitute a quorum of the Management Board for any meeting; provided, however, that less than all Managers (but not less than a majority of all Managers then in office) may constitute a quorum if the Managers not present at a meeting waive in writing their right to attend such meeting of the Management Board.
Meetings of the Management Board. 1. The Chairperson shall convene meetings of the Management Board.
2. The Executive Director of the Agency shall take part in the deliberations, without the right to vote.
3. The Management Board shall hold at least one ordinary meeting a year. In addition, it shall meet on the initiative of its Chairperson, at the request of the Commission or at the request of at least one-third of its members.
4. The Management Board may invite any person whose opinion may be of interest to attend its meetings as an observer. EEA–EFTA States may be represented in the Management Board meetings with observer status, if the EEA Agreement foresees their participation in the Agency's activities.
5. The Agency shall provide the secretariat for the Management Board.
Meetings of the Management Board. The Management Board shall hold an annual meeting on such date within the first three (3) months of each fiscal year, at such time and place, as is determined by the Board. Regular meetings of the Management Board shall also be held, without notice, at such time and place and in accordance with such schedule as may be fixed by the Board. Special meetings of the Management Board to consider any matter may be called by the President or any Board Representative by giving written notice of the proposed time, date, location and purpose of the meeting to all Board Representatives at least two (2) business days and not more than thirty (30) days prior to the date of such meeting. Notice of any meeting may be waived in writing by a Board Representative before or after the date arid time stated in the notice of the meeting or by the attendance of such Representative, without objection, at such meeting. Meetings of the Management Board may be held by telephone or through any other means which permits all those participating in the meeting to communicate with each other.
Meetings of the Management Board. The Management Board shall hold regular meetings at such time and place as shall be determined by the Management Board. No advance notice of any meeting shall be required and all meetings may be held by telephone, video conference or similar communications equipment by means of which all persons participating in the meeting can hear one another, and such participation shall constitute presence in person at such meeting.
Meetings of the Management Board. (a) The Management Board shall hold regular meetings no less frequently than once every Fiscal Year and shall establish meeting times, dates and places and requisite notice requirements and adopt rules or procedures consistent with the terms of this Agreement. Unless otherwise approved by the Management Board, each regular meeting of the Management Board will be held at the Company's principal place of business. At such meetings the Management Board shall transact such business as may properly be brought before the meeting, whether or not notice of such meeting referenced the action taken at such meeting.
(b) Special meetings of the Management Board may be called by any Manager. Notice of each such meeting shall be given to each Manager on the Management Board by telephone, telecopy, e-mail or other electronic method (in each case, notice shall be given at least seventy-two (72) hours before the time of the meeting) or sent by first-class mail (in which case notice shall be given at least five (5) days before the meeting), unless a longer notice period is established by the Management Board. Each such notice shall state (i) the time, date, place (which shall be at the principal office of the Company unless otherwise agreed to by all Managers) or other means of conducting such meeting and (ii) the purpose of the meeting to be so held. No actions other than those specified in the notice may be considered at any special meeting unless unanimously approved by the Managers. Any Manager may waive notice of any meeting in writing before, at, or after such meeting. The attendance of a Manager at a meeting shall constitute a waiver of notice of such meeting, except when a Manager attends a meeting for the express purpose of objecting to the transaction of any business because the meeting was not properly called.
(c) Any action required to be taken at a meeting of the Management Board, or any action that may be taken at a meeting of the Management Board, may be taken at a meeting held by means of conference telephone or other communications equipment by means of which all persons participating in the meeting can hear each other. Participation in such a meeting shall constitute presence in person at such meeting.
(d) Notwithstanding anything to the contrary in this Section 7.2, the Management Board may take without a meeting any action that may be taken by the Management Board under this Agreement if such action is approved by the unanimous written consent of the Man...
