Member’s Official File. General
14.1 The University shall maintain an Official File for each Member.
14.2 Maintenance of the Official File shall be the responsibility of the Xxxx, University Librarian, or in the case of Veterinarians, Director.
14.3 It is recognized that copies of some or all of these materials may be used for normal University administrative purposes. Copies of these documents may be filed elsewhere for such purposes. Official Files and any copies of documents shall be clearly marked as “confidential” and maintained in a secure manner. All restrictions specified in this Article that apply to the Official File apply equally to all copies of part, or all, of the File. Contents
14.4 The Official File of each Member shall contain only materials pertaining to the employment of the Member.
14.5 The documents and materials retained may include, but are not limited to, materials such as:
a) Member’s curriculum vitae, supplied by the Member, as updated from time to time;
b) university transcripts;
c) Member’s Letter(s) of Appointment;
d) salary and work history;
e) documentation arising from the application of the provisions of Article 39: Discipline;
f) assessments of the Member;
g) signed letters of commendation or complaint;
h) decisions and recommendations together with reasons arising from human resource decisions;
i) DOE and/or position description, if applicable;
j) correspondence; and
k) copies of materials reflecting professional development and achievement.
14.6 With the exception of aggregated student surveys/evaluations, including but not limited to course evaluations, and subject to Article 14.14, no anonymous material shall be kept in the Official File or submitted as evidence in any formal decision or action involving a Member.
14.7 A Member shall be notified in writing of any addition to, or removal from, his/her Official File, excluding routine financial information and material added pursuant to routine file maintenance carried out in the office where the File is maintained. Such notification shall occur within twenty (20) days of such addition or removal.
14.8 Any material removed from Official Files must be retained by the University for forty (40) days from the date that written notification is sent pursuant to Article 14.7. The University shall consider requests of Members for such material. Access and Rights
14.9 Members have the right to examine, after giving two days’ notice, the entire contents of their Official File during normal business ...
Member’s Official File. 14.2 Maintenance of the Official File shall be the responsibility of the Xxxx, University Librarian, or in the case of Veterinarians in AHL or at Ridgetown, Director.
Member’s Official File. General
14.1 The University shall maintain an Official File for each Member.
14.2 Maintenance of the Official File shall be the responsibility of the Director.
14.3 It is recognized that copies of some or all of these materials may be used for normal University administrative purposes. Copies of these documents may be filed elsewhere for such purposes. Official Files and any copies of documents shall be clearly marked as “confidential” and maintained in a secure manner. All restrictions specified in this Article that apply to the Official File apply equally to all copies of part, or all, of the File.
14.4 The Official File of each Member shall contain only materials pertaining to the employment of the Member.
14.5 The documents and materials retained may include, but are not limited to, materials such as:
a) Member’s curriculum vitae, supplied by the Member, as updated from time to time;
b) university transcripts;
c) Member’s Letter(s) of Appointment;
d) salary and work history;
e) documentation arising from the application of the provisions of Article 23: Discipline;
f) assessments of the Member;
g) signed letters of commendation or complaint;
h) decisions and recommendations together with reasons arising from human resource decisions;
i) position description, if applicable;
j) correspondence; and
k) copies of materials reflecting professional development and achievement
Member’s Official File. General
14.1 The University shall maintain an Official File for each Member.
14.2 Maintenance of the Official File shall be the responsibility of the Xxxx, Chief Librarian, or in the case of Veterinarians, Director.
14.3 It is recognized that copies of some or all of these materials may be used for normal University administrative purposes. Copies of these documents may be filed elsewhere for such purposes. Official Files and any copies of documents shall be clearly marked as
