File Maintenance. The Firm will maintain your files and documents in a particular matter while it is actively handling that matter for you and for five years thereafter. The Firm will have the right to destroy your files after five years or any longer time the Firm deems appropriate given the circumstances, without any obligation to notify you. The Firm routinely purges its files and records of matters that have been resolved. Of course, you may request your files or documents at any time prior to such destruction, and they will be promptly returned to you or to others as directed.
File Maintenance a. You agree that after verifying your identity over the phone, the Credit Union may perform certain file maintenance per your request including but not limited to; opening or closing accounts and/or subaccounts, changing addresses, and updating your contact information.
b. You acknowledge and agree that we may in our discretion store all records electronically; and that we will not retain and have no obligation to retain any original documents for any period of time. This applies to all documentation including but not limited to checks, transaction records, notes, mortgages, deeds of trust and other loan and/or security documentation. We will routinely destroy all original documentation. We may store records electronically via imaging, scanning, filming or other technology used in the financial services industry for the storage of documentation via internal processes or third-party processors that we approve for these services. You agree that such storage shall be secure, and further agree that such records shall for all purposes be recognized and admissible in evidence or otherwise to prove the agreements, rights and obligations of the parties pursuant to any such records.
File Maintenance. A. File Maintenance
1. CDNX will maintain for a period of eight years, the files or reports referred to in this Part V.A and the following Part V.B.
2. CDNX will maintain a file in paper or electronic format of all material documents filed in connection with a CPC Prospectus filing or QT Circular filing, including:
(a) in relation to a CPC Prospectus filing, all versions of the CPC Prospectus filed with CDNX, all supporting documents and correspondence, including correspondence with any Applicable Commission;
(b) in relation to a Qualifying Transaction filing, all versions of the QT Circular filed with CDNX, including all supporting documents and correspondence;
(c) all internal notes and comments on a CPC Prospectus (preliminary, final or amendment), a QT Circular or the Qualifying Transaction, including comments by the Qualified Accountant, Qualified Resource Professional or any other expert retained by CDNX;
(d) each letter recommending to the IPO Regulator to issue a receipt for a CPC Prospectus (or amendment);
(e) each letter confirming that CDNX is in a position to accept final materials;
(f) a record evidencing that all comments made by CDNX, including those raised by an Applicable Commission have been satisfactorily addressed;
(g) the Sponsor report, if applicable;
(h) the minutes of the Executive Listing Committee in relation to each conditional approval for listing of a CPC and each conditional acceptance of a Qualifying Transaction; and
(i) identification of whether any Significant Waiver was requested or granted in regard to the file.
3. CDNX will maintain a file of all Significant Waivers of the CPC Policy requested and all Significant Waivers granted. The file will:
(a) identify the name of the CPC;
(b) include the submissions made in support of the Significant Waiver; and
(c) CDNX’s reasons for accepting or refusing the Significant Waiver.
4. CDNX is not required to maintain its own file of documents that have been filed via SEDAR.
File Maintenance. A Recognized Student Organization charged with a violation of the Recognized Student Organization Privileges and Responsibilities has a file created and maintained by the Office of Student Conduct. Files are maintained indefinitely.
File Maintenance. All documents, communications, and records dealing with the processing of a grievance will be filed separately from the personnel file of the participant and maintained in the office of the superintendent.
File Maintenance. All files must be maintained in an auditable format at all times. The Contractor must index and electronically store all documents within 48 hours of generating or receiving any program document; as long as, iFile is functioning properly. The Contractor must establish business processes that enable the viewing and processing of documents electronically in iFile. At no time shall the Contractor have participant or confidential documents exposed in cubicles, offices or other areas. All documents must always be electronically stored or locked in a file cabinet.
File Maintenance. The District shall maintain personnel files for each member. This file shall contain materials relevant to the member's employment and shall be the sole repository of such material use. The personnel file of a member will be opened for inspection in accordance with ORS 342.850(8). The personnel file shall contain all materials relative to the member’s employment and shall be the sole repository for such materials, except such materials as may be contained in the grievance file pursuant to Article 9 hereof. Any materials including, but not limited to, reprimands and charges will be shown to the member before being placed in the personnel file. A member shall acknowledge that he/she has had the opportunity to review such material by affixing his/her signature to the copy to be filed, it being understood and agreed that such signature only indicates that the member has had an opportunity to review such material and does not indicate agreement with the contents thereof. If a member should refuse to sign the copy to be filed, it may nevertheless be filed in the personnel file of the member with a notation that the member was given an opportunity to review such material. A member shall have the right to submit a written rebuttal to any material filed in that member’s personnel file, and such rebuttal shall be attached to such material.
File Maintenance. The District shall maintain personnel files for each employee. This file shall contain materials relevant to the employee’s employment.
6.1.1 An employee’s immediate supervisor may maintain a building or working file.
6.1.2 The District will maintain all material related to its investigation of an employee in an investigatory file.
File Maintenance. A personnel file may be established and maintained in each department for each employee. An employee or, upon the employee's written authorization, the appropriate job representative or Union representative, shall have the right to view only his/her official personnel file maintained in the County's Human Resources Department. An employee shall be entitled to a copy of any negative material which is placed in his/her official file. Receipt of any such material shall be acknowledged by the employee or endorsed and dated by two (2) management employees in the event the employee refused to initial the material. Material which is not so endorsed may not be used for any purpose detrimental to the employee.
File Maintenance. Customer represents and warrants that it ---------------- shall maintain a complete Application file, including the complete documentation included in the original Application file, and in accordance with the requirements of FannieMae and/or Fredxxx Xxx if applicable, for each Loan underwritten by CMAC-SC pursuant to the Agreement. Customer acknowledges that CMAC-SC will rely on Customer for all file maintenance.
