Project Closeout Procedures. The Subrecipient must submit the following to the Department at the completion of each Approved Project.
Project Closeout Procedures. The submission of a Single Audit does not exempt the Grantee from complying with project closeout procedures as may be issued by the Grantor, including, but not limited to, the submission of a financial statement of the project after termination of project activities.
Project Closeout Procedures. The submission of a Single Audit does not exempt the Grantee from complying with project closeout procedures as may be issued by the Grantor, including, but not limited to, the submission of a financial statement of the project after termination of project activities. Grant monies shall be expended in accordance with this Agreement. Grantee may pay wages and fringe benefits for staff funded through this grant from its General or Payroll Account, then reimburse its General or Payroll Account for such advance using grant funds. Reimbursement may be every pay period, but, at minimum, must be every calendar quarter. Grantee may reimburse gross payroll each payday, reimburse life insurance and health care insurance each month, and reimburse taxes the month succeeding the calendar quarter. Supporting documentation, along with a rationale for the expense, must be kept for each check written from the grant account to the General or Payroll Account. Any such reimbursement must closely parallel the payment to be made from the General Account or Payroll Account. Grantees electing unemployment compensation coverage as reimbursable employers may not use grant money to build a contingency fund against possible future unemployment compensation claims. Grant payment for Unemployment Compensation claims filed against the Grantee electing this for of coverage is not permitted. Use of grant funds for expenditures other than those approved in the grant budget, or in a subsequent Budget Revision Request (“BRR”), is prohibited. Grant funds shall not be transferred to any other Grantee accounts. Exception to this provision is permitted only in the case of payroll, as noted previously, and for transfer of grant funds to cover expenditures incurred after the effective date of the grant, but prior to receipt of grant funds. Approval of a BRR by OVR Program Specialist and Analyst may also require an “Amendment to Contract Funding” that is fully executed by all parties if the program content is impacted or there is a change in planned program outcomes. In grants with more than one expenditure category (e.g., staffing and equipment), the monies allotted to each expenditure category may not be exceeded without an approved BRR. OVR recognizes that actual expenditures may exceed allowances; however, if an expenditure will exceed an estimated allowance by 25% in the Equipment or Other Category, the BRR must be approved by OVR Program Specialist prior to the expenditure. If salary for gran...
Project Closeout Procedures. Subcontractor must provide as built drawings and all other documentation as defined in the prime contract for project closeout. Any delay or failure to provide these documents will delay retention release payment until all documents have been provided.
Project Closeout Procedures. The Entity is in charge of scheduling and holding the final inspection. The DOTD coordinator should be invited and should attend the final inspection. The DOTD Coordinator is responsible for entering the final inspection information into the DOTD system which is necessary for the closeout process to begin. The DOTD coordinator enters when the meeting was held and lists the attendees. In addition to this action by the DOTD Coordinator a letter from the Entity is required to begin the final estimate audit process. The Entity letter must be on entity letterhead stating that a final inspection has been held and they have accepted the project for maintenance. It must be signed by an Entity representative in authority. PROJECT CLOSEOUT CHECKLIST Consultants Must Hand Carry FORMS TO ACCOMPANY FINAL ESTIMATE
Project Closeout Procedures. When the Required Public Improvements have been completed, the following procedures must be followed in order to complete the transfer of the Required Public Improvements to the City and the reduction and subsequent elimination of the applicable performance security (collectively, “Project Closeout”):
