Union Review of Competitive Actions a. The Union will be permitted to conduct a review of the merit promotion file for a bargaining unit position in accordance with 5 U.S.C. 7114(b)(4) and the appropriate provisions of the Privacy Act.
b. The Union will provide the Employer with the name of the Union representative who is responsible for conducting the review and reason for the review on a case-by-case basis. The representative designated to conduct the review will not have been an applicant for the promotion file being reviewed, nor eligible for similar positions.
Union Review of Competitive Actions. A. The Union will be permitted to review (i.e. audit) competitive selection actions taken under this Article for all bargaining unit positions, when the Union has reason to believe a discrepancy exists or when requested to do so by an employee. This may be done at any time after the vacancy announcement posting up to forty-five (45) calendar days after selection is made.
B. The Union will make the request to the SPO. The Union will provide the SPO with an updated written designation identifying the names of the Union designated official time users who are responsible for conducting audits. Any changes to the list will be sent to the SPO in writing. The official time user designated to conduct the audit will not have been an applicant for the promotion package being audited.
C. Employees who believe they were improperly excluded from the BQL may request a review of the promotion package through the Union audit described above.
D. The SPO will make the pertinent records from that package available to the Union auditor within seven (7) work days of the receipt of the timely written request. The Union will treat information confidentially.
E. The Union may request additional information during the course of the audit.
F. If an employee was excluded from the BQL due to an error, the provisions of Section 14 of this Article will apply.
G. Employees who elect to use the grievance procedure rather than the Union audit procedure must adhere to the provisions of Article 28, Grievance Procedure.
Union Review of Competitive Actions. The Union will be permitted to conduct audits of competitive selection actions taken under this Article when it has reason to believe a discrepancy exists or when requested to do so by an employee. The Union will provide the designated agency official with the names of the Union representatives who are responsible for conducting audits. Any changes to the list of designated representatives will be sent to the Agency in writing. The representative designated to conduct the audit will not have been an applicant for the promotion package being audited. Employees who believe they were improperly excluded from inclusion as best qualified may request a review of the promotion package through the Union process described below. If the employee chooses to use the Union procedure, he/she must make a written or oral request to the Union within 15 working days after the selection is announced to all employees. A Union request under Subsection (A.) above may be made within 120 days following the date of selection. The designated official responsible for the package will make all pertinent records from that package available either electronically or via hard copy to the Union auditor within 7 working days of receipt of the written request. The Union will treat the information confidentially. For purpose of this section, the aforementioned pertinent records shall include the vacancy announcement, training and awards, applications, occupational questionnaire, employee answers to the occupational questionnaire, the total overall score for the questions, selection certificates, declinations and information in the promotion package in accordance with Section 13.A. While the parties agree that there is no need to meet the statutory standards of 5 USC 7114 (b)(4) to obtain the information, e.g., particularized need, the Agency nonetheless is legally entitled to protect the privacy of the applicants involved in the action. If an error is discovered which resulted in an employee’s exclusion from a well- qualified group, the provision of Section 16 of this article will apply. If during the course of the audit additional information is determined necessary, such information shall be secured from the designated management official.
Union Review of Competitive Actions. A. The Union may review competitive selection actions taken under this Article when it has reason to believe a discrepancy exists or when requested to do so by an employee.
B. The Union makes the request to the Chief Human Capital Officer or designee. The Union provides the Chief Human Capital Officer or designee with the names of the Union representatives who are responsible for conducting the reviews. Any changes to the designated representatives must be submitted in writing. The representative(s) designated to conduct the review must not have been an applicant for the promotion package being reviewed.
C. Employees who believe they were improperly excluded from consideration may request review of the promotion package through the Union review process described below.
D. If the employee chooses to use the Union procedure, they must make a written request to the Union within fifteen (15) business days after the selection is announced to all employees. A Union request under Subsection (A) above must be made within the same time limits
E. The Agency makes the pertinent records from the package available to the Union within seven (7) business days of receipt of the written request. The Union treats the information confidentially and reviews it in a location designated by the Agency and in the presence of a designated Management official.
F. If during the course of the review, additional information is determined necessary, such information is secured from the Agency’s designated Management official.
G. Employees who elect to use the grievance procedure rather than the review procedure must initiate action in accordance with Article 24 Grievance Procedure.
Union Review of Competitive Actions. A. An employee who wishes to challenge a competitive action may seek the assistance of the Union in filing a grievance or requesting information on the competitive action. The Union may request information regarding the competitive selection packages pursuant to Article 4, Section 6
