CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Vendor Account Payroll Account AHS-PATH Account Unemployment Insurance Benefits Account Federal Highway Planning & Construction Program (Vendor Account)
7.2 The following shall develop the State's clearance patterns: The State of Vermont-Department of Finance and Management
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Vendor account-State's central accounting system Unemployment Insurance Benefits Account-Department of Labor bank records All other accounts-Bank files from the State Treasurer's Office
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: All Accounts - An adjustment is not necessary since the State includes all payments in its clearance pattern calculations, including those paid electronically. The State shall also adjust each clearance pattern to reflect: n/a
7.8 Each of the State's clearance patterns is calculated in calendar days.
7.9 An authorized State official sha...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following:
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Each program covered by this agreement.
7.2 The following shall develop the State's clearance patterns: Minnesota Management and Budget.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Financial information from the Statewide Integrated Financial Tools (SWIFT) and the State Treasurer's System shall be used for payroll and each program except for the Unemployment Insurance program. The Department of Employment and Economic Development shall provide information/develop clearance patterns for the Unemployment Insurance programs. The state excluded transfers between funds and transfers between agencies in the same fund. These transfers occur on the same day. Draws for these transfers will coincide with the date of transfer. If immaterial, or if the transfer cannot be anticipated, the check clearance pattern (Exhibit 2) may be used. Based on the prior fiscal year's financial information, the State shall calculate dollar-weighted average dates of clearance from the actual clearance times of each warrant compared to issue dates. Clearance patterns shall be reviewed annually. However, if the State has knowledge, at any time during the year, that a clearance pattern no longer reflects a Federal assistance program's actual clearance activity, or if a Federal assistance program undergoes operational changes that may affect clearance activity, the State must notify Fiscal Service and develop a new clearance pattern. Clearance patterns will remain in effect until a new clearance pattern is certified.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the a...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Separate clearance patterns are developed for each agency that administers a group of federal grant programs.
7.2 The following shall develop the State's clearance patterns: The Treasury Department of State of Colorado utilizing the methodology presented in Sections 7.3 to 7.10.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Colorado Operations Resource Engine (CORE).
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months. For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: None The State shall also adjust each clearance pattern to reflect: None.
7.8 Each of the State's clearance patterns is calculated in business...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The State of Maine has developed clearance patterns for three centralized accounts: Primary Disbursement Account #0366 This is the primary disbursement account for the State of Maine excluding state payroll and unemployment benefits. The clearance pattern for this account also factors in the clearance pattern of ACH payments issued from the #9798 (ACH Primary Disbursement) account. Payroll Checking Account #0374 This is the State of Maine payroll account for employee payroll payments. The clearance pattern for this account also factors in the clearance pattern of direct deposit (ACH) payments issued from the #9790 (ACH Payroll) account. Unemployment Compensation #9709 This is the benefit payment account used for direct deposit (ACH) payments.
7.2 The following shall develop the State's clearance patterns: U.S. Bank and the Office of the State Treasurer
7.3 The sources of data the State shall use when developing its clearance patterns are as follows:
1. Range of check numbers for checks issued during specified 90-calendar-day time period.
2. Total number of payments and total amount of payments during time period.
3. Total of daily checks presented that fall within the predefined check number range.
4. The number of days from the date of issue by the State to the day the dollars were removed from the State's bank account. Percentage of daily checks presented (number and amount) compared against the total issuance of the period.
5. Dollar-weighted factor created by applying percentage against number of days before check presentation. The sum of dollar-weighted factors represents the average amount of time for a check to be presented for payment to the bank after the check issuance date.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtr...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Payroll Expenses, Contingent Expenses, and Direct Benefits.
7.2 The following shall develop the State's clearance patterns: The State Treasurer's Office Cash Management, Information Technology, Accounting and Financial Reporting divisions have developed the State's clearance patterns in section 7.1.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Financial information from the South Carolina Enterprise Information System (SCEIS) and actual bank data shall be used for payroll, contingent and direct benefit expenditures. The South Carolina Department of Employment and Workforce shall provide information/develop clearance patterns for the Unemployment Insurance programs. The South Carolina Department of Health and Human Services shall provide information for the Medical Assistance Program, (CFDA 93.778). The state excludes transfers between funds (Journal Vouchers and Cash Transfers) and transfers between agencies in the same fund (Inter Departmental Transfers). These transfers occur on the same day.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The State shall use program specific methodology to develop program specific clearance patterns for all programs.
7.2 The following shall develop the State's clearance patterns: Department of Administrative Services-State Accounting Division
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The source of information used in developing the clearance patterns was the Nebraska Information System (NIS, or its successor system). In developing the base clearance pattern, the State Department of Administrative Services, State Accounting Division tested all State warrant clearance activity (100%) that occurred during the period beginning July 1, 2019, through June 30, 2020, excluding only the Department of Revenue State tax refund warrants. That base clearance pattern will then be used to develop weighted clearance patterns for all average clearance pattern programs.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: CFDA Program Name 10.553 School Breakfast Program 10.555 National School Lunch Program 10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Group of Similar Programs - Composite clearance pattern for the administrative costs and payroll components of the following group of programs: CFDA Program
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: each program listed in Section 6.3 except for: 10.555, 84.027, and 93.778.
7.2 The following shall develop the State's clearance patterns: the individual State Agencies and confirmed by Xxxxxxx Xxxxxxx; individuals: Department of Education - Xxxxxx Xxxxxxxx-Xxxx Division of Medicaid - Xxx Xxxxx Department of Human Services - Xxxxxxx Xxxxxxx Mississippi Development Authority - Xxxxxxx Xxxxxxxx Department of Health - Xxxx Xxxxx Mississippi Department of Employment Security - Xxx Xxxxxx Department of Transportation - Xxxxxxx Xxxxx Mississippi Emergency Management Agency - Xxxxxxx Xxxxxxxx Mississippi Military Department - Xxxxx Xxxxxxxxx
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: data calculated and maintained by Mississippi Accountability System for Government Information and Collaboration (MAGIC)
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: Not applicable The State shall also...
