Branch Meetings. 21.1. Road crew will be invited to attend meetings (when required) with management to discuss branch issues. These meetings, when occurring outside working hours, will be without pay.
21.2. Where possible, meetings are to be scheduled outside of ordinary hours for vehicle operations on days where the roster has the majority of crew working.
21.3. Agendas will be raised prior to the meetings and the meetings will be scheduled for a set duration, not to exceed 30 minute duration. Any employee who chooses not to attend a meeting shall have no right or recourse to any agreement reached.
Branch Meetings. Reasonable facilities for normal Trade Union or Professional Organisation meetings will be made available outside normal working hours, or in special circumstances in working hours, providing there is no disruption to normal service operations.
Branch Meetings. 12.1 In each calendar year the branch committee will call at least two support meetings for people living with MND, their families and carers. But the Association encourages branches to run many more. They will also call an annual general meeting (AGM). At the AGM, the branch committee will
12.2 A minimum of five members may call an extraordinary general meeting (EGM) of the branch (specifying in the notice when calling it, the purpose of the meeting), at any time. Five members are required for any AGM or EGM to be quorate. It is the responsibility of the branch committee to alert members in sufficient time of such meetings regardless of who calls them.
12.3 At least thirty days’ written notice of the AGM and of every EGM will be given to all branch members. At least one weeks’ notice of any open meeting will be given to all branch members.
12.4 Only branch members may vote at general meetings of the branch.
Branch Meetings. A trade union is permitted to hold, during working hours, two general Branch meetings per year for all its members. One of these must be the Annual General Meeting. A minimum of three weeks’ notice is required in writing to the Employer’s Side Secretary, or their nominated representative. The Employer’s Side Secretary, or their nominated representative, will either confirm the intended date is acceptable, or if there are any objections, will inform the Branch Secretary of these and require that the Branch Secretary suggest an alternative date(s) for the meeting. Where a date and time has been agreed as mutually acceptable, the Employer’s Side Secretary, or their nominated representative, will advise Internal Shared Services in order that arrangements can be made to allow members wishing to attend the meeting, leave of absence. Permission will not be unreasonably refused subject to the exigencies of the service and management approval. The trade union may request time-off with pay to allow employees to attend workplace meetings to discuss industrial relations matters, including proposed changes of the organisation, structure or terms and conditions of service. Generally these meetings should start no earlier than 3.30pm, or should be at the end of the working day at a time that will cause minimum disruption. Where meetings are requested, as much notice should be given as far as reasonably possible, and not less than 72 hours in advance of the meeting date. The reasons for the meeting must be given in writing to the Employer’s Side Secretary, or their nominated representative. Where less than 72 hours’ notice is given, the Employer’s Side Secretary, or their nominated representative, may consider if there is justification for the meeting going ahead and provide their decision on the request. Where a date and time has been agreed as mutually acceptable, the Employer’s Side Secretary or their nominated representative will advise Internal Shared Services in order that arrangements can be made to allow members wishing to attend the meeting leave of absence. Permission will not be unreasonably refused subject to the exigencies of the service and management approval.
Branch Meetings. 12.1 Careful consideration should be given to the location of meetings, in particular to ensure that the venue is suitably accessible and inclusive. Meetings may take place in person or online.
12.2 The committee may choose at its discretion to hold a local Annual General Meeting to showcase the work of the branch in the preceding 12 months. If a branch chooses not to hold an AGM, then they should produce an impact report outlining their activities in the period including a summary of financial activity for the year. This should be distributed to local supporters and
12.3 A minimum of five local Association members may call an extraordinary general meeting (EGM) of the branch (specifying in the notice when calling it, the purpose of the meeting), at any time. Five Association members are required for any AGM or EGM to be quorate. It is the responsibility of the branch committee to alert local supporters and Association members in sufficient time of such meetings regardless of who calls them.
12.4 At least thirty days’ written notice of any AGM or EGM must be given to local supporters and local Association members linked to the branch.
12.5 Only Association members may vote at general meetings of the branch.
Branch Meetings. 7.1 The University agrees to release members to attend branch meetings once per term for a period of one hour and to take into account the time spent travelling to and from the meetings. These meetings shall take place over a one hour period between 12.00 noon and 2.00 p.m.
7.2 The branch agrees to inform the Director of Human Resources of the date and venue of the meeting at least two weeks before the meeting is to take place.
