Closeout Requirements. Within 30 days of the expiration date of this Agreement or any approved extension thereof the following documents must be submitted by Grantee to Grantor: (a) final financial status report;
Closeout Requirements. Outcome: Reduce the administrative costs associated with closeout by simplifying closeout documentation requirements and incentivize timely closeout.
1. Work must be completed by the end of the latest Pilot Project period of performance and the Recipient must certify that all incurred costs are associated with the approved SOW and that the Applicant completed all work in accordance with FEMA regulations and policies. The Recipient must submit its certification to FEMA within 180 days of the Applicant completing its last Pilot Project or the latest Pilot Project deadline, whichever occurs first, in order for the Applicant to retain and use any excess funds.
2. The closeout certification must include a final report of Pilot Project costs and documentation to support the following:
a. Summary of actual work completed;
b. Mitigation measures achieved, if applicable;
c. Compliance with EHP requirements;
d. Compliance with the O&M insurance requirement;
e. Summary of total actual costs to complete the Pilot Projects;
f. Compliance with Federal procurement procedures; and
g. Actual insurance proceeds received.
3. Applicants do not need to track costs to specific work items. Applicants only need to substantiate and certify that all claimed costs are related to the overall work deemed eligible for the Pilot Projects.
4. Applicants must comply with the requirements of 2 CFR Part 200, including document retention.
Closeout Requirements. Reports required for closeout of the assistance agreement must be submitted in accordance with this agreement. Submission requirements and frequently asked questions can also be found at: xxxxx://xxx.xxx.xxx/grants/frequent-questions-about-closeouts
Closeout Requirements. During the closeout process, the Grantee must be able to provide documentation for all direct and indirect costs that are incurred. For instance, if an organization is claiming indirect costs, the documentation that is required is a Negotiated Indirect Cost Rate Agreement or Cost Allocation Plan issued by the grantee’s Federal cognizant agency. Documentation for those approved to utilize a de minimis rate for indirect costs is demonstrated through the grant agreement. Not having documentation for direct or indirect costs will result in costs being disallowed and subject to debt collection. (Note: Unless specified otherwise by TWC, subrecipients must maintain such documentation in accordance with applicable record retention requirements and make it available for review upon request.)
Closeout Requirements. A. A closeout period shall begin one hundred-twenty (120) days prior to the last day the contractor is responsible for operating under this contract. During the closeout period, the contractor shall work cooperatively with, and supply program information to, any subsequent contractor and DMAHS. Both the program information and the working relationships between the two contractors shall be defined by DMAHS.
B. The contractor shall be responsible for the provision of necessary information and records, whether a part of the MCMIS or compiled and/or stored elsewhere, to the new contractor and/or DMAHS during the closeout period to ensure a smooth transition of responsibility. The new contractor and/or DMAHS shall define the information required during this period and the time frames for submission. Information that shall be required includes but is not limited to:
1. Numbers and status of complaints and grievances in process;
2. Numbers and status of hospital authorizations in process, listed by hospital;
3. Daily hospital logs;
4. Prior authorizations approved and disapproved;
5. Program exceptions approved;
6. Medical cost ratio data;
7. Payment of all outstanding obligations for medical care rendered to enrollees;
8. All encounter data required by this contract; and
9. Information on beneficiaries in treatment plans who will require continuity of care consideration.
C. All data and information provided by the contractor shall be accompanied by letters, signed by the responsible authority, certifying to the accuracy and completeness of the materials supplied. The contractor shall transmit the information and records required under this Article within the time frames required by the Department. The Department shall have the right, in its sole discretion, to require updates to these data at regular intervals.
D. The new contractor shall reimburse any reasonable costs associated with the contractor providing the required information or as mutually agreed upon by the two contractors. The contractor shall not charge more than a cost mutually agreed upon by the contractor and DMAHS or as mutually agreed upon by the two contractors. If program operations are transferred to DMAHS, no such fees shall be charged by the contractor nor paid by DMAHS. Under no circumstances shall a Medicaid beneficiary be billed for any record transfer.
E. The contractor shall continue to be responsible for provider and enrollee toll free numbers and after-hours calls until the last day ...
Closeout Requirements. As outlined in 2 CFR 200.343, the award closeout is the process by which the NFE and USDA awarding agency or pass-through entity determine that all required work of the award and all necessary administrative actions have been completed. Unless the USDA awarding agency grants an extension, the NFE must submit the following no later than 90 calendar days after the end date of the period of performance: • Financial, • Performance, and • Other reports as required by or identified in the terms and conditions
Closeout Requirements. A. A closeout period shall begin one hundred-twenty (120) days prior to the last day the contractor is responsible for coverage of specific beneficiary groups or operating under this contract. During the closeout period, the contractor shall work cooperatively with, and supply program information to, any subsequent contractor and DMAHS. Both the program information and the working relationships between the two contractors shall be defined by DMAHS.
B. The contractor shall be responsible for the provision of necessary information and records, whether a part of the MCMIS or compiled and/or stored elsewhere, to the new contractor and/or DMAHS during the closeout period to ensure a smooth transition of responsibility. The new contractor and/or DMAHS shall define the information required during this period and the time frames for submission. Information that shall be required includes but is not limited to:
1. Numbers and status of complaints and grievances in process;
2. Numbers and status of hospital authorizations in process, listed by hospital;
3. Daily hospital logs;
4. Prior authorizations approved and disapproved;
5. Program exceptions approved;
6. Medical cost ratio data;
7. Payment of all outstanding obligations for medical care rendered to enrollees; payment that is proportionate to the part of the month during which the contractor provides coverage. Payments are calculated and made to the last day of a calendar month except as noted in this Article.
Closeout Requirements. A final Federal Financial Report (SF-425), a Property Inventory and Disposition Statement, and a final Project Report are due within ninety (90) days after the expiration of the project period of the Notice of Award. Submit all reports as a “note” using an authorized Grants Management Module account.
Closeout Requirements. All closeout requirements, per specifications, must be received as soon as possible after completion of this Subcontract, but no later than 30 days after the substantial completion date for the Project. (Closeout documents must be received prior to release of final payment.)
Closeout Requirements. This agreement incorporates the requirements of 2 CFR 200.343. HUD also requires the Recipient to complete and submit a Closeout Certification to close the award. The Closeout instructions, including the Certification, are available on line at xxxxx://xxx.xxx.xxx/program_offices/comm_planning/about/cpdta/guidance. This agreement incorporates the requirements of 2 CFR 200.344. If any, Special Conditions to this agreement are listed in the Special Conditions document attached to this agreement.
