Data and Reporting Provisions - General Sample Clauses
Data and Reporting Provisions - General. Subrecipient shall adhere, but not be limited to, the following requirements for all programs:
1. Have written procedures and a reliable email system to ensure that all submitted SNAP-Ed data is timely, complete, accurate, and verifiable prior to submission to the County.
a. Participant records are kept and stored in a confidential manner.
b. Collection and reporting of program data.
c. Accuracy of data.
d. Verification of data prior to submission to the County.
e. Procedures on correcting data errors.
f. If applicable to the program, a methodology for calculating and reporting:
i. Total estimated unduplicated clients in each non-registered service.
ii. Total estimated unduplicated clients in all non-registered services.
iii. Total estimated unduplicated clients across all registered and non-registered services.
g. Performance data monitoring process.
h. Accuracy and authenticity of the number of eligible participants served each day.
2. Maintain and adhere to a program data collection and reporting system, as specified in the Contract and required by County.
3. Orient and train staff regarding program data collection and reporting requirements. Have cross-trained staff in the event of planned or unplanned prolonged absences to ensure timely and accurate submission of data.
4. Establish procedures which ensure the accuracy and authenticity of the number of eligible participants served each day.
5. Maintain appropriate documentation on each participant. All fiscal and program data must be reported monthly. All fiscal and program data and reports are due to County by the 15th day of the month following the month of service, unless otherwise approved by the County. The County shall have the right to ask for fiscal, program, or other reports related to Subrecipients’ performance, as needed, and Subrecipient shall provide all such information within 30 days of receipt of any such request unless a shorter period of time is required under the terms of the Contract.
1. Maintain support files including, but not limited to, invoices, payroll, intake forms, and any other supporting documents to substantiate monthly reports. Subrecipient shall maintain backup documentation sufficient to demonstrate every element of performance under this contract including, but not limited to, the performance of the performance standards in Attachment E (Performance Standards).
2. Maintain participant records to prevent data breaching and unauthorized participant information disclosur...
Data and Reporting Provisions - General. Subrecipient shall adhere, but not be limited to, the following requirements for all programs:
1. Have written procedures to ensure that all submitted performance data is timely, complete, accurate, and verifiable prior to submission to the County.
A. Written procedures shall include but not limited to:
a) Participant records are kept and stored in a confidential manner.
b) Collection and reporting of program data.
c) Accuracy of data.
d) Verification of data prior to submission to the County.
e) Procedures on correcting data errors.
f) A methodology for calculating and reporting:
a. Total estimated unduplicated clients in each non-registered service.
b. Total estimated unduplicated clients in all non-registered services.
c. Total estimated unduplicated clients across all registered and non- registered services.
g) Performance data monitoring process.
h) Accuracy and authenticity of the number of eligible participants served each day.
2. Implement the statutory provisions of the Title III and Title VII Programs [OAA § 306] in accordance with State and federal laws and regulations.
A. Make every effort to meet the approved goals and objectives stipulated in Attachment E (Performance Standards) of this contract.
B. Performance shall not be unilaterally reduced or otherwise changed without prior consultation with, and written approval from the County.
3. Maintain and adhere to data system software and encrypted portable computer device updates, and interface capability requirements for each computer located within the facility, as specified in the Contract and required by County.
4. Ensure data is collected for the unmet need, as requested by CDA and/or County.
A. Subrecipient must develop and implement a Wait List policy and procedure. The policy and procedure must include provisions for:
a) Pre-screening individuals to determine eligibility.
b) Managing applicants’ placement on and removal from Wait List.
c) Periodically reviewing the eligibility and identified needs of applicants on the Wait List.
d) Assigning priority for enrollment based on Wait List.
5. Orient and train staff regarding program data collection and reporting requirements. Have cross-trained staff in the event of planned or unplanned prolonged absences to ensure timely and accurate submission of data.
6. Establish procedures which ensure the accuracy and authenticity of the number of eligible participants served each day.
7. Maintain appropriate documentation on each participant.
8. Mainta...
Data and Reporting Provisions - General. Subrecipient shall adhere, but not be limited to, the following requirements for all programs:
1. Have written procedures to ensure that all submitted performance data is timely, complete, accurate, and verifiable prior to submission to the County.
a) Written procedures shall include but not limited to:
a. Participant records are kept and stored in a confidential manner. b. Collection and reporting of program data.