PROCUREMENT INSTRUCTIONS. Authorized Users should follow the following procurement instructions when purchasing School Buses from the Contract(s).
A. When utilizing the Contract, the Authorized User should be familiar with and follow the terms and conditions governing its use. The Authorized User is accountable and responsible for compliance with the requirements of public procurement processes. The Authorized User, when purchasing from OGS contracts, should hold the Contractor accountable for Contract compliance and meeting the Contract terms, conditions, specifications, and other requirements. Also, in recognition of market fluctuations over time, Authorized Users are encouraged to seek improved pricing whenever possible. Authorized Users have the responsibility to document purchases which should include: A statement of need and associated requirements; Obtaining all necessary prior approvals; A summary of the Contract alternatives considered for the purchase; and The reason(s) supporting the resulting purchase (e.g., show that basis for the selection among multiple Contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).
B. The Contracts under Award 23000 are multiple award for each Item. Authorized Users shall follow their applicable procurement guidelines when making a purchase. Awarded Contractors’ Product offerings, Contract and pricing information will be posted to the OGS website at xxxx://xxx.xx.xxx/purchase/spg/awards/4052423000CAN.HTM.
C. Authorized Users shall issue Purchase Order(s), as described in Section II.12.1 Purchase Orders, directly to the Contractor(s), specifying the School Bus required and shipping/delivery requirements. Authorized users should follow up with Contractor if they do not receive order acknowledgement within five (5) days.
D. Upon Authorized User acceptance of School Buses itemized on the Purchase Order, Contractor(s) shall invoice the Authorized User for the School Buses, and accordingly, Authorized User shall arrange for payment. Payment shall not be made until a NYS DOT "Regular Certificate of Inspection" (not a short term certificate) has been issued.
E. The Contractor is advised that Authorized User personnel shall not be authorized to obligate or bind the respective entity to contractual terms and conditions; therefore, there shall be no obligation to execute any Contractor documents that are not set forth in the Contract. See also Appendix B §30 Purchase Orde...
PROCUREMENT INSTRUCTIONS. This Contract is issued under a multiple award structure. Authorized Users shall procure Products that best meet their form, function, and utility requirements. Before proceeding with a purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly §162, regarding Products provided by Preferred Source suppliers. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State.
PROCUREMENT INSTRUCTIONS.
1. The resultant Contracts will be issued under a multiple award structure. Authorized Users shall procure Products and services that best meet their form, function and utility requirements. Awarded Contractor Product and service offerings, and Contract and pricing information will be posted to the Contractors’ dedicated NYS website.
2. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law §162 which requires that agencies afford first priority to the commodities/services of preferred source suppliers such as Correctional Industries (Corcraft), Industries for the Blind of NYS, and NYS Industries for the Disabled, when such commodities/services meet the form, function and utility of the Authorized User.
3. The equipment listed below is available under Contracts PT65959 and PT65960 under Award 22418, and Contracts PT66219 and PT66220 under Award 22662. New York State Agencies that are part of the Executive Branch shall only purchase the equipment listed below, including all related Replaceable Service Parts, Consumables, Options and Extended Warranties, under Contracts PT65959 and PT65960 under Award 22418, and Contracts PT66219 and PT66220 under Award 22662, and not under the resultant Contracts from this solicitation. Resultant Contractors from this solicitation other than those who hold Contracts PT65959 and PT65960 under Award 22418, and Contracts PT66219 and PT66220 under Award 22662 shall not market and sell the equipment below to New York State Agencies that are part of the Executive Branch. Workgroup Printers & Multifunction Printers (MFPs) - Letter/Legal Size:
1. Workgroup Printer Black & White - (Low End)
2. Workgroup Printer Black & White - (Midrange)
3. Workgroup Printer Black & White - (High End)
4. Workgroup Printer Color - (Low End)
5. Workgroup Printer Color - (High End)
6. Multifunction Printer Black & White - (Low End)
7. Multifunction Printer Black & White - (Midrange)
8. Multifunction Printer Black & White - (High End)
9. Multifunction Printer Color - (Low End)
10. Multifunction Printer Color - (High End) Multifunction Printers (MFPs) - Ledger Size:
1. Multifunction Printer Black & White - (Ledger Size) (Low End)
2. Multifunction Printer Black & White - (Ledger Size) (High End)
3. Multifunction Printer Color - (Ledger Size) (Low End)
4. Multifunction Printer Color - (Ledger Size) (High End)
4. Authorized users should carefu...
PROCUREMENT INSTRUCTIONS. Authorized Users must use the procedure detailed in Attachment 4 – Request for Quote Form, for selecting a Contractor. Request for Quotes will be sent to Contractors within the Region that the services detailed in this Solicitation are to be performed. A Request for Quote process must be performed for all transactions made under this Contract except as detailed in Section 2.4(4). An Authorized User shall issue an Authorized User Agreement (Purchase Order, P-Card transaction or other written order for work to the winning Contractor), which is effective and binding on the Contractor at time of order in accordance with Appendix B §45. The Authorized User Agreement shall contain the total exact or estimated cost, if an exact cost cannot be determined at that time. A Contractor shall not initiate services until the Authorized User Agreement is issued, and an Authorized User shall not request performance of services until the Authorized User Agreement has been issued. Authorized User Agreements may be issued for up to a five (5) year period so long as the Authorized User Agreement is issued within the term of the Centralized Contract. An Authorized User Agreement that goes beyond the end of a fiscal year for a state agency will require a purchase order change notice to be implemented in the Statewide Financial System to authorize payments after the end of the prior fiscal year. Change notices are also allowed for up to two (2) years, upon both parties’ agreement. Blanket Purchase Orders may be used for either an exact, or estimated number of hours at a set rate for a certain time period, specific to a Region and title.
PROCUREMENT INSTRUCTIONS. The Maximum Not-to-Exceed Hourly Xxxx Rates shall take into consideration the following for the Region being bid:
PROCUREMENT INSTRUCTIONS. As required by State Finance Law §162, an Authorized User that is subject to the requirements of State Finance Law §162 shall first purchase all Medical and Laboratory Supplies and Equipment from the appropriate Preferred Sources, if applicable. When a need arises that cannot be satisfied through Preferred Sources, the Authorized User shall follow the following steps to determine the appropriate source.
a. Search the Primary Contractor’s Contract Price List for the item(s).
b. If the Primary Contractor is unable to meet an Authorized User’s Form, Function and Utility requirements, the Authorized User shall repeat step (a) with the Secondary Contractor.
c. Should both the Primary and Secondary Contractors be unable to meet an Authorized User’s Form, Function, and Utility requirements, the Authorized User must follow applicable statutory requirements for determining the appropriate source. Authorized Users should consult Contractors’ web-based ordering system for information regarding Contract offerings. If OGS exercises its right to integrate SFS procurement functions, then Authorized Users using SFS should consult SFS for information and purchases.
PROCUREMENT INSTRUCTIONS. As required by State Finance Law §162, an Authorized User that is subject to the requirements of State Finance Law §162 shall first purchase all Medical Supplies and Equipment from the appropriate Preferred Source(s), if available in the Authorized User’s Form, Function and Utility from a Preferred Source. When a need arises that cannot be satisfied through Preferred Sources, the Authorized User shall follow the following steps to determine the appropriate source.
1. Search the Primary Contractor’s Standardized List for the item(s).
2. If the required item(s) cannot be found on the Primary Contractor’s Standardized List, search the Primary Contractor’s Contract Price List for the item(s).
3. If the Primary Contractor is unable to meet an Authorized User’s Form, Function, and Utility requirements, then the Authorized User shall repeat steps 1 and 2 with the Secondary Contractor.
4. Should both Contractors be unable to meet an Authorized User’s Form, Function, and Utility requirements, Authorized Users must follow statutory requirements for determining the appropriate source.
PROCUREMENT INSTRUCTIONS. The Authorized User should be familiar with and follow the terms and conditions governing its use which appear in the contract document. Listed below are separate guidance for “Executive Agencies” and “Non-Executive Agencies”. All Authorized Users shall issue purchase order(s) directly to the Contractor by mail or fax, listed in the Notice of Contract Award. Upon Authorized User acceptance of products itemized on the purchase order, Contractor(s) will invoice Authorized User for any portion of products accepted, and accordingly, Authorized User will arrange for payment. Contractor shall provide itemized invoicing for all products in accordance with the contractual requirements.
1. FOR EXECUTIVE AGENCIES An Executive Agency Authorized User shall first purchase all contract items from the appropriate Preferred Sources as required by State Finance Law §162. If the Preferred Sources do not provide a product that meets the form, function and utility of the Executive Agency Authorized User, it may then purchase products from the Contractor(s).
2. FOR NON-EXECUTIVE AGENCIES A Non-Executive Agency Authorized User that is subject to the requirements of State Finance Law §162 (4) shall first purchase all contract items from the appropriate Preferred Sources as required by State Finance Law §162. If Preferred Source products do not meet the entity’s form, function and utility (as required by State Finance Law §162) then it may purchase products from the Contractor(s). A non-Executive Agency Authorized User that is not subject to the requirements of State Finance Law §162 (4) may purchase products directly from the Contractor(s).
PROCUREMENT INSTRUCTIONS. Authorized Users should refer to the documents attached as Appendix G – Processes and Forms Templates for specific instructions on the usage of this Contract. OGS reserves the right to unilaterally make revisions, changes, additions and/or updates to the documents attached as Appendix G - Processes and Forms Templates without processing a formal amendment and/or modification.
PROCUREMENT INSTRUCTIONS. Authorized Users shall procure Products that best meet their form, function, and utility requirements. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly § 162, regarding commodities/services provided by preferred source suppliers. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State. When purchasing from the contract resulting from this agreement, purchasers should use the following procedure:
1. Contact the Contractor to provide customer information, verify product pricing and to obtain an estimate of the delivery mark-up.
2. Upon verification of the product pricing and acceptance of the delivery mark-up, orders may be placed in accordance with the Authorized User’s purchasing procedures.
