Public Meetings and Hearings. The Contractor shall support all community involvement requirements to meet CERCLA, RCRA, and other regulatory requirements including public meetings, public notices, RAB meetings, Technical Working Group, Community Advisory Group meetings, public comment periods, and responsiveness summary preparation. The Contractor shall keep the community informed of activities by producing annual newsletters and fact sheets. Since the installation does not have an active RAB, the Contractor shall provide the support required to reassess community interest every 24 months and reactivate or establish the RAB(s), as necessary. The frequency of meetings may change based on the status of the environmental restoration program. In coordination with Government and the Installation POC(s), the Contractor shall coordinate and attend teleconferences as necessary with the assigned Public Affairs Officer (PAO) to ensure the PAO is fully aware of all ongoing activities, public outreach status, compliance with applicable regulations, and possible issues that might impact the Government and its public image. The Contractor shall coordinate with the Installation POC(s) before any contact with the PAO. Examples of types of Public Affairs requirements include the presentation of technical information and logistical support (e.g., advertising, audio-visual, handouts, report(s), recordings, verbatim transcripts, poster boards, slides, synopses, etc.) for events and/or meetings in support of the Government’s position. All reports and other information generated under this contract shall become the property of the Government, and distribution to any other source by the Contractor is prohibited unless authorized by the PM/COR. The Contractor shall use staff trained in public affairs to complement the technical staff on the project. These trained staff must attend all meetings with the public along with the appropriate technical staff. The credentials of the trained staff must be submitted to and approved by the USACE PM/COR in advance of any meeting with the public. The trained staff shall demonstrate effective public communications experience and experience in building relationships with the stakeholders involved in cleanup activities or similar efforts. The Contractor shall research, coordinate, and provide responses for short-notice internal and external requests for information such as congressional inquiries and media requests as requested by the PAO or other applicable action officers....
Public Meetings and Hearings. The Contractor shall present technical information and provide logistical support (e.g., advertising, facilities, audio-visual, handouts, report(s), recordings, verbatim transcripts, poster boards, translations, slides, synopses) for events and/or meetings in support of the government’s position. (CDRLs B005, B006, B007)
Public Meetings and Hearings. The Consultant will organize and promote one public meeting and one public hearing. • The public hearing/meetings will be an open house format to allow attendees to review exhibits, discuss issues with project personnel, and provide written and verbal comments. A court reporter will be available at the hearing to transcribe comments that individuals may want to give verbally. • The Consultant will assist the County in sending special letters of invitation to public officials, elected officials and other key stakeholders. The Consultant will prepare the letter(s) and submit to the County for distribution. • Consultant will prepare nametags, sign-in sheets, exhibits, handouts, and comment cards for the meetings and public hearings. The Consultant will also provide refreshments at the meetings. • The Consultant will provide summary documentation following the public meetings and hearings.
