Record Keeping and Reporting Requirements. Accurate record keeping and reporting are crucial to the successful management of your CDBG- funded activities. The failure to maintain adequate documentation of CDBG-funded activities continues to be one of the most serious administrative issues undermining program performance and regulatory compliance of subrecipients in the CDBG Entitlement program. Without adequate record keeping, you and your grantee cannot track performance against your contract goals and your grantee cannot provide adequate management support in its oversight of your activities. Insufficient documentation and reporting on your part leads to serious monitoring findings, and those findings are likely to be much more difficult to resolve in cases where records are missing, inaccurate, or otherwise deficient. It is very important, therefore, that you adhere to the record-keeping and reporting requirements of the Entitlement program and other pertinent regulations. Adequate documentation means knowing: • What information needs to be collected and why. • When that information should be collected (and how often). • How the information should be acquired, organized, and stored. • How the information should be reported. • The required retention period for records. This chapter addresses the minimum standards for documentation with respect to general record- keeping requirements, file organization and maintenance, retention of records, access to records, and reporting requirements. The end of the chapter contains a comprehensive chart identifying key records for each of three record types: administrative records, financial records and project records.
1. Whether your agency has a clearly defined process for acquiring, organizing, storing, retrieving, and reporting information, especially about your CDBG-funded activities.
2. How you can strengthen your documentation and reporting systems to meet the requirements outlined in this chapter.
3. Who in your agency is responsible for the majority of record-keeping and reporting tasks, and whether they are properly trained and supported.
4. How you can streamline your record-keeping and reporting procedures by standardizing the process and removing duplication of records from your system.
Record Keeping and Reporting Requirements. C.15 Monitoring Data Availability [326 IAC 2-6.1-2] [IC 13-14-1-13]
Record Keeping and Reporting Requirements. The Contractor shall maintain or supervise the maintenance of all records necessary for the proper and efficient operation of its programs including, as applicable, records relating to screenings, assessments, applications, determination of clients' eligibility, the provision of services, treatment, administrative costs, statistics, fiscal operations, and any other records necessary for complying with the reporting and accountability requirements of this contract.
Record Keeping and Reporting Requirements. Record Keeping Requirements [326 IAC 2-9-7(b)(4)(B)] Pursuant to 326 IAC 2-9-7(b)(4)(B), the Permittee shall keep throughput records of the sand and gravel operation at the site for the previous twelve (12) months on a monthly rolling total. These records shall be maintained for a minimum period of five (5) years, and made available, upon request, to the Office of Air Quality (OAQ).
Record Keeping and Reporting Requirements. 1. Unless otherwise required by law or by Arizona State Library, Archives and Public Records or other retention schedule, both parties shall maintain, in either paper or printable official format, all data, books, accounts, reports, files and other records relating to this Agreement and performance of the delegated Functions and Duties as specified in this Agreement for a period of five years after its creation or five years after any administrative or court litigation, claim, negotiation, audit, cost recovery, or other action involving the records has been completed, whichever is later. All such records shall be subject to inspection and audit by the State at reasonable times. Upon request, either Party shall produce the official record of any or all such records. Accurate file records shall be maintained by the LA showing evidence of application processing and the licensing including date, basis and stipulations, if any, for all licenses issued or denied, including those prepared by or under the supervision of a Professional Engineer registered in the State of Arizona.
2. Any records required by ADEQ or LA for implementing this Delegation Agreement shall be provided to ADEQ or LA without cost. When requesting ADEQ records, LA should file a public records request through the ADEQ website and note that the request is being made by an LA implementing an ADEQ delegated program. When requesting LA records, ADEQ should contact the LA program staff for instructions regarding how to request LA’s records.
Record Keeping and Reporting Requirements. Malfunctions Report [326 IAC 1-6-2] Pursuant to 326 IAC 1-6-2 (Records; Notice of Malfunction):
Record Keeping and Reporting Requirements. (a) The Contractor shall provide an inventory of Equipment for each Depot prior to the Eligible Community Service Commencement Date and shall submit an updated inventory of Equipment for each Depot on an annual basis.
(b) The Contractor shall retain records for the Blue Box Material that is collected including a record of the number of containers picked up by CMO or a contractor identified by CMO, or the Manager, from time to time and the date on which the containers were picked up. The Contractor will provide a copy of the Contractor’s records if requested by CMO or the Manager.
Record Keeping and Reporting Requirements. Compass Bank shall retain all automobile loan files submitted by dealers for approval, all documents and notices relevant to the buy rates set for such automobile loans for the term of this Agreement, and any databases containing loan file data. Compass Bank also shall retain all records relating to its compliance with this Agreement for the term of this Agreement, including documents concerning its equal credit opportunity employee training.
Record Keeping and Reporting Requirements. 33 SECTION 18. Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 SECTION 19.
Record Keeping and Reporting Requirements. (a) The Borrower agrees to keep true records and books of account in which entries will be made in accordance with Generally Accepted Accounting Principles for the airlines industry as set forth in applicable guidelines of the Financial Standards Board ("FASB") consistently applied and will maintain accounts and reserves adequate in the opinion of the management of the Borrower, for all taxes (including income taxes), all depreciation, depletion, obsolescence and amortization of its properties, all other contingencies, and all other proper reserves.
(b) The Borrower shall furnish to the Servicing Agent:
(i) within 120 days of the end of each fiscal year (commencing with the fiscal year ended August 31, 1995) the balance sheet of the Borrower, as at the end of such fiscal year and the related statements of income, stockholders' equity and changes in financial position of each of the Borrower as at the end of such fiscal year, accompanied in each case by the report or audit of Deloitte & Touche or, if they cease to be the auditors of the Borrower, other independent certified public accountants of recognized national standing, together with a certification of such accountants to the effect that such financial statements have been prepared in accordance with Generally Accepted Accounting Principles and FASB guidelines applied on a basis consistent with prior years (except as to changes described therein with which such accountants concur) and fairly present the respective financial conditions of the Borrower at the dates thereof and the results of its operations and changes in financial position for the periods covered thereby. In addition, such financial statements of the Borrower shall be accompanied by (A) the statement of such accountants that they have caused the provisions of this Agreement and the other Loan Documents to be reviewed and that in the course of their audit of the Borrower nothing has come to their attention to lead them to believe that any Default hereunder exists and in particular that they have no knowledge of any Default under the provisions of Sections 16(c), (d) or (f) hereof, or, if such is not the case, specifying such Default or possible Default and the nature thereof, it being understood that the examination of such accountants cannot be relied upon to give them knowledge of any such Default except as it relates to accounting or auditing matters, (B) computations by the Borrower demonstrating, as of the close of such fiscal year, ...
