RECORDS RETENTION AND AUDITS. HISD or its authorized representative, shall be afforded unrestricted access to and permitted to inspect and copy all the Provider’s records, which shall include but not be limited to accounting records (hard copy as well as computer readable data), correspondence, instructions, drawings, receipts, vouchers, memoranda and similar data relating to this Contract. The Provider shall preserve all such records for a period of five (5) years, or for such longer period as may be required by law, after final payment under this Contract. If this Contract is funded from contract/grant funds provided by the U. S. Government or the State of Texas, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency, or the State of Texas and its duly authorized representatives.
RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds provided under this Agreement use federal funds these records are also subject to review by the Comptroller General of the United States and his or her approved representative. Following termination of this Agreement, the parties must keep these records for at least six years or longer if any audit-in-progress needs a longer retention time.
RECORDS RETENTION AND AUDITS. Is the project 100% TDA funded? If yes, then delete following clause. If the project is not 100% TDA funded keep/use the clause.
a. The Consultant and its Subconsultant(s) shall maintain all source documents, books, and records connected with their performance of this Agreement for a minimum of four (4) years from the date that SCAG makes final payment to the Consultant or until audit resolution is achieved for each annual OWP Agreement (between SCAG and Caltrans), whichever is later, and all other related, pending matters are closed.
b. The Consultant and its Subconsultant(s) shall maintain all source documents, books, and records connected with their performance of this Agreement for a minimum of four (4) years following the close of SCAG’s Fiscal Year.
c. Consultant shall establish and maintain, an accounting system conforming to Generally Accepted Accounting Principles (GAAP) to support invoices which segregate and accumulate the costs of the applicable Project Number(s) by line item and produce Quarterly Reports which clearly identify reimbursable costs and other expenditures related to such Project Number(s).
d. Upon request, at any time during normal business hours and as often as SCAG, State of California Department of Transportation (Caltrans), Bureau of State Audits, or other State and Federal agencies or any duly authorized representative may deem necessary, the Consultant shall make available for examination all of its records with respect to all matters covered by this Agreement for purposes of audit, examination, or to make copies or transcripts of such records, including, but not limited to, contracts, invoices, payrolls (including time sheets or timecards), personnel records, conditions of employment and other records relating to all matters covered by this Agreement. Such records and access to the facilities and premises of the Consultant shall be made available during the period of performance of this Agreement, and for four (4) years from the date that SCAG makes final payment to the Consultant or until audit resolution is achieved for each annual OWP Agreement (between SCAG and Caltrans), whichever is later, and all other related, pending matters are closed.
e. Upon request, at any time during normal business hours and as often as SCAG, The State Controller, County Auditors (in SCAG region), or other government agencies or any duly authorized representative may deem necessary, the Consultant shall make available for examination all of i...
RECORDS RETENTION AND AUDITS. CONSULTANT shall maintain, in secure locations (to prevent destruction and unauthorized access) and in accordance with Generally Accepted Accounting Principles and Practices and statutory requirements, records sufficient to document all charges. Upon notice from COMPANY, CONSULTANT shall provide COMPANY (and its accountants and auditors) with access to such records (except for records regarding CONSULTANT’S internal costs) to determine if the charges are accurate according to this Agreement and to otherwise audit compliance with this Agreement
RECORDS RETENTION AND AUDITS. R13 PC or its authorized representative, shall be afforded unrestricted access to and permitted to inspect and copy all the Vendor’s records, which shall include but not be limited to accounting records (hard copy as well as computer readable data), correspondence, instructions, drawings, receipts, vouchers, memoranda and similar data relating to this Contract. The Vendor shall preserve all such records for a period of five (5) years, or for such longer period as may be required by law, after final payment under this Contract. If this Contract is funded from contract/grant funds provided by the
RECORDS RETENTION AND AUDITS a. HTA shall maintain all source documents, books, and records connected with their performance of work initiated under this Agreement and each annual HTA audit for a minimum of 3 years from the date of the final payment to HTA, or until audit resolution is achieved, whichever is later. All supporting information shall be made available for inspection and audit by representatives of HTA, the state, the Bureau of State Audits, or the federal government upon request. Copies will be made and furnished by HTA upon request, at no cost to HCAOG.
b. HTA agrees to include all costs associated with the Agreement and any amendments thereto to be examined in the annual audit and in the schedule of activities to be examined under an annual audit.
RECORDS RETENTION AND AUDITS. (i) The Independent Certifier shall maintain and preserve accurate and complete records in respect of this Independent Certifier Agreement and the Certification Services, including all accounting records, financial documents, copies of contracts with other parties and other records relating to this Independent Certifier Agreement and the Certification Services during the term of the Independent Certifier Agreement and for at least six (6) years after Final Completion. Those records bearing original signatures or professional seals or stamps must be preserved in paper form; other records may be retained in electronic form.
(ii) The Independent Certifier shall keep available for inspection and audit at all reasonable times while this Independent Certifier Agreement is in effect and until at least six (6) years after Final Completion, all records, documents, and contracts referred to in Section N1.1(e)(i) inspection, copying and audit by the City of Winnipeg, the Government of Manitoba and/or the Government of Canada and their respective representatives and auditors, and to produce them on demand; to provide reasonable facilities for such inspections, copying and audits, to provide copies of and extracts from such records, documents, or contracts upon request by the City of Winnipeg, the Government of Manitoba, and/or the Government of Canada and their respective representatives and auditors, and to promptly provide such other information and explanations as may be reasonably requested by the City of Winnipeg, the Government of Manitoba, and/or the Government of Canada from time-to-time.
RECORDS RETENTION AND AUDITS. Customer or its authorized representatives, shall be afforded unrestricted access to and permitted to inspect and copy all the Supplier’s records, which access shall include but not be limited to accounting records (hard copy as well as computer readable data), correspondence, instructions, drawings, receipts, vouchers, memoranda and similar data relating to this Agreement. The Supplier shall preserve all such records for a period of five (5) years, or for such longer period as may be required by law, after final payment under this Agreement. If this Agreement is funded from contract/grant funds provided by the United States Government or the State of Texas, the Agreement, books, and records shall be available for review and audit by the Comptroller General of the United States and/or the Inspector General of the federal sponsoring agency, of the State of Texas and its duly authorized representatives. To the extent that Supplier will come into possession of student records and information, and to the extent that Supplier will be involved in the survey, analysis, or evaluation of students, incidental to this Agreement, Supplier agrees to comply with all applicable requirements of the Family Educational Rights and Privacy Act. In the event that Customer is required to furnish information or records pursuant to the Texas Public Information Act, Supplier shall furnish all such information and records to Customer and Customer shall have the right to release such information and records.
RECORDS RETENTION AND AUDITS. A. SUBRECIPIENT and its third-party contractors at any tier shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line item for the Project. The accounting system of SUBRECIPIENT, and its third-party contractors at any tier shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of SUBRECIPIENT and its third-party contractors at any tier connected with Project performance under this AGREEMENT shall be maintained for a minimum of three years from the date of the SANDAG final payment to SUBRECIPIENT and shall be held open to inspection, copying, and audit by representatives of SANDAG and auditors representing the federal
B. For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with the performance of SUBRECIPIENT’s third-party contracts, pursuant to Government Code section 8546.7, SUBRECIPIENT, SUBRECIPIENT’s third-party contractors at any tier and SANDAG shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. SUBRECIPIENT and its third-paty contractors at any tier shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three years from the date of the SANDAG final payment to SUBRECIPIENT under this AGREEMENT. SANDAG or any duly authorized representative of SANDAG or the DOT shall each have access to any books, records, and documents that are pertinent to the Project for audits, examinations, excerpts, and transactions, and SUBRECIPIENT shall furnish copies thereof upon SANDAG request.
C. SUBRECIPIENT and its third-party contractors at any tier will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by SANDAG for the purpose of any investigation to ascertain compliance with this AGREEMENT.
RECORDS RETENTION AND AUDITS. 1. Complete financial records and all other documents pertinent to this Agreement must be retained by the PROJECT SPONSOR and made available to the Staff, if requested, for review and/or audit purposes for a period of five (5) years after this Agreement expires.
2. The PROJECT SPONSOR may substitute electronic copies in place of original records, but only after project costs have been verified.
