Time Records 23.10 The employer will keep a record for a continuous period of seven (7) years from which can be readily ascertained the following: • the name of the employer; • the name of each employee and their classification; • the date the employee’s employment began; • the hours worked each week; • the rate of remuneration at which the employee is paid; • the gross amount of wages and allowances paid; • the amount of each deduction made and the nature of it; • the net amount of wages and allowances paid; • the leave taken by the employee, the employee's entitlement from time to time to that leave, and accrual of leave; as required by FW Regs, as well as the following:- • the employer’s workers compensation policy or other satisfactory proof of insurance such as a renewal certificate; • any relevant records which detail taxation deductions and remittances to the Australian Taxation Office, including those payments made as PAYG Tax, whether under a Group Employer's Scheme or not; • a certificate or other documentation from the State Long Service Leave Board or authority which will confirm the employer’s registration, the date of the last payment, and the period for which that payment applies; • the employer’s and the employee's relevant superannuation scheme name and number, the amount of contributions made, the period over which the contributions are made, when the contributions are made, and details of any election of fund made by an employee, including the name of the employee, the fund, and the date the election was made; • the location of the job if it is outside the radius specified in Appendix B – Fares Allowance and Travelling Allowance.
Personnel Record Agencies should reimburse the employee using an employee Expense Reimbursement Document. Then the agency’s Payroll staff should do a one-time override using DBA code 5700 for qualified (non-taxable) expenses and/or DBA code 5800 for non- qualified (taxable) expenses. Using these DBA codes does not create additional pay for the employee, but correctly records these amounts for inclusion on the employee’s W-2. A memo(s) signed by both the agency and the employee, agreeing to the amount of moving expenses to be paid and the portion of which is taxable, shall be placed in the employee’s personnel file.
Reconciliation of records The Fiscal Agent will at least once every month reconcile its record of the IOA of the Notes with information received from the ICSDs (through the Common Service Provider) with respect to the IOA maintained by the ICSDs for the Notes and will promptly inform the ICSDs (through the Common Service Provider) of any discrepancies.
Personnel Records (A) There shall be only one official personnel file for each employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form.
Payroll Records 6.34.1 Contractor and any Subcontractor(s) shall comply with the requirements of Labor Code Section 1776. Such compliance includes the obligation to furnish the records specified in Section 1776 directly to the Labor Commissioner in an electronic format, or other format as specified by the Commissioner, in the manner provided by Labor Code Section 1771.4.