Utility Coordination Services Clause Samples
The Utility Coordination Services clause outlines the responsibilities and procedures for managing interactions with utility providers during a project. It typically requires one party, often the contractor, to coordinate with utility companies to arrange for relocations, connections, or modifications necessary for the project's progress. This may include scheduling work, obtaining permits, and ensuring that utility work does not delay the overall project timeline. The core function of this clause is to ensure that utility-related tasks are handled efficiently and transparently, minimizing disruptions and clarifying which party is accountable for utility coordination.
Utility Coordination Services. The CONSULTANT shall perform utility coordination in accordance with the following:
Utility Coordination Services. The CONSULTANT shall perform utility coordination in accordance with the following:
A. Utility coordination activities, as presented during Utility Coordinator Certification Training B. 105 IAC 13 Utility Facility Relocations on Construction Contracts C. Indiana Design Manual (IDM) Chapter 104 Utility Coordination INDOT Accommodation Policy
Utility Coordination Services. 1. Utility Coordination Services will be initiated by the CONSULTANT after receipt of notice-to- proceed.
2. LPA-Utility Agreements shall be completed no later than four months prior to letting.
Utility Coordination Services. UTILITY COORDINATION The CONSULTANT shall perform additional utility coordination after Preliminary Plan approval, including the following:
1. Send out Conflict Analysis Letters to all utilities with revised plans and utility information from discussions at the Preliminary Field Check to verify eliminated or additional conflicts with the proposed improvements for the project.
2. Submit Final Plans to Utilities at the same time plans are submitted to the LPA and send out Requests for Work Plans Letters and Work Plan Documents to each utility.
Utility Coordination Services. The Engineer will provide a Utility Coordination Manager who will assist the Mobility Authority in the relocation of utilities required by construction of its projects and review of utility permits submitted by utility owners. Services may include identification of utilities to be relocated from existing records, procurement and oversight of SUE contractors, procurement and oversight of specialty utility design consultants and preparation and negotiation of utility agreements with affected utility owners.
Utility Coordination Services. ▇▇▇▇▇▇-▇▇▇▇ will perform review of utility permits and any utility provider’s updated relocation plans as required. This task will be performed on an hourly not to exceed basis.
Utility Coordination Services. The CONSULTANT shall perform utility coordination which shall include the following in accordance with 105 IAC 13 “Utility Facility Relocation on Construction Contracts” for INDOT and federal-aid local projects:
1. Perform IUPPS 811 Design Ticket and area research to determine utilities in the area of the project.
2. Send out Initial Notice Letters for preliminary contact to all utilities, both public and private, to establish: a point of contact, the location of the utilities facilities within the field survey limits, and documentation of reimbursable property interests if any.
3. Submit Preliminary Field Check Plans and Verification of Existing Facility Letters to the utilities. Attend the preliminary field check meeting and discuss both locations of existing facilities shown on the plans and potential conflicts between the utilities and the proposed project*.
4. Send out Conflict Analysis Letters to all utilities with revised plans and utility information from discussions at the Preliminary Field Check to verify eliminated or additional conflicts with the proposed improvements for the project.
5. Submit Final Plans to Utilities at the same time plans are submitted to the OWNER and send out Requests for Work Plans Letters and Work Plan Documents to each utility.
Utility Coordination Services. The CONSULTANT will develop the most cost effective approach to designing the project by avoiding utilities when reasonable. The CONSULTANT shall:
1. conduct office reviews, field inspections, investigations, meetings and communications as needed for utility coordination services.
2. prepare notices, letters, drawings and agreements for utility coordination services.
3. partner with the City to discuss the utility issues at the constructability meetings held during the Preliminary and Final Field Check. These meetings will address schedule, sequence, phasing and environmental concerns for the utilities in coordination with the project’s construction.
4. determine if a Utility Field Check is needed, then schedule and conduct the Field Check. Before Stage 2 design is complete, the CONSULTANT shall:
1. provide an estimate of the expected reimbursable utility relocation costs.
2. recommend any design changes to avoid utility facility relocation without changing the scope of the project. After Design Approval, the CONSULTANT shall distribute plans with a tentative project schedule to the utility companies. Also, the CONSULTANT shall request submittal of relocation plans with an estimated relocation schedule. All plan revisions affecting utilities must be sent to the affected utilities. The CONSULTANT shall prepare agreements and authorization letters for utility relocations. Before Stage 3 design is complete, the CONSULTANT shall deliver a revised estimate of the reimbursable utility relocation costs. Before the Ready for Contracts date, the CONSULTANT shall deliver a complete work plan for each utility within the area of the project. A complete work plan includes narrative, drawing, cost estimate and easement documents as applicable. The work plans shall be delivered whether or not relocations are required. The CONSULTANT shall
1. review plan sheets, cross sections, relocation work plans and schedules to verify that all utility facility conflicts are resolved.
2. prepare and provide a letter to INDOT that approves the utility relocation work plan and gives notice to proceed.
3. advise if a separate clearing contract is required to clear the right of way of vegetation to allow the relocation of utility facilities.
4. review utility relocation plans and cost estimates for accuracy and acceptability and notify the utility if not accurate and acceptable.
5. prepare a highway utility agreement with the utility when the utility is requesting and eligible for reimbur...