Academic Institution. The Academic Institution is responsible for communicating to VA updated accreditation and local program standards for maintaining a quality, accredited educational program. The Academic Institution should inform VA of its processes for monitoring the learning environment. The VA medical center is required to provide appropriate supervision of HPTs. This requirement provides safe and effective care to patients, ensures each HPT develops skills, knowledge, and attitudes required to become a competent and compassionate practitioner, and establishes a foundation for continued professional growth. As an educational site, the VA medical center is required to provide a safe and secure clinical learning environment. This requirement ensures the psychological, emotional, and physical well-being of learners, which is critical for the development of competent, caring, and resilient HPTs. Through this support, the HPT learns to make decisions based on empathy and from a patient-centric perspective and exhibit professionalism. The VA clinical learning environment emphasizes the following principles:
Academic Institution. The Academic Institution is responsible for the appointment and assignment of faculty members with responsibility for teaching. The Academic Institution will communicate rotation and preceptor needs to the VA and review available VA rotation options against its objectives and learning environment requirements. The Academic Institution will give VA staff appropriate access to course content, including online access as necessary. When possible, the Academic Institution will provide faculty development opportunities to VA staff. The Academic Institution is encouraged to grant faculty appointments for VA staff when appropriate. The VA medical center will identify the Designated Education Officer (DEO), as well as the VA profession-specific site director. In addition, the medical center will appoint qualified health care professionals as full-time, part-time or Without Compensation (WOC) staff of the facility, who will provide supervision for health professions trainees (HPTs) and provide Veteran patient care. The medical center will assure the availability of staff with appropriate academic and clinical credentials to teach and supervise HPTs. Per accreditation standards, VA staff and VA site directors must ensure that HPTs at VA function in an environment that ensures safe patient care and promotes a sense of HPT well-being. It is an essential responsibility of the VA profession-specific site director to monitor the HPT workload. VA will communicate with the Academic Institution and provide names of VA staff supervising health profession HPTs in order for the Academic Institution to assess the appropriateness of faculty appointments.
Academic Institution. The Academic Institution will acknowledge VHA Handbook 1400.08 as the overriding policy for the conduct of the program in VA and 1400.04 for the supervision of HPTs in VA (Chiropractic, Optometric, and Podiatric resident supervision is covered in VHA Directive 1400.01). In addition, the Academic Institution will notify HPTs that the VA is a Drug-Free Workplace and that HPTs appointed to the VA may be subject to random drug testing per criteria outlined in Executive Order 12564. The Academic Institution will complete a Trainee Qualifications and Credentials Verification Letter (TQCVL) for each HPT rotating at the VA. TQCVLs are an affirmation by the Academic Institution that all HPTs are both qualified and fit for VA assignment. This includes the requirement that all HPTs have documentation of updated immunizations appropriate for health care providers on file. In addition, the Academic Institution will inform HPTs if additional immunizations are required by VA (e.g., annual influenza vaccination). The Academic Institution will provide general clinical orientation to its HPTs, conduct any screenings as needed by the TQCVL, and provide TQCVLs annually for all HPTs rotating at VA. In addition, for each referred HPT, and prior to their placement at VA, the Academic Institution will perform appropriate background screening and verification, including checking for listing on the Health and Human Services List of Excluded Individuals/Entities. Any trainee having a current or past license in any health profession will have their license status reviewed, including an assessment of adverse actions and query to the National Provider Data Bank (NPDB). VA will conduct required onboarding procedures and background screening and will follow all policies and guidelines for HPT Onboarding, HPT Supervision, and Educational Relationships. VA will notify the Academic Institution when new Directives or Handbooks pertaining to education are released or current ones are updated. VA is responsible for conducting periodic reviews of local academic programs and policies that ensure compliance with VA policies.
Academic Institution. The Academic Institution will operate and manage the overall responsibility for the educational programs. For academic degree programs, the Academic Institution will maintain accreditation by a recognized accrediting body for that profession and level of training that in turn is recognized by the Department of Education (ED) and/or the Council of Higher Education Accreditation (CHEA). For post-degree programs (residency or fellowship), the training program must maintain accreditation by the profession’s recognized accrediting body. The Academic Institution will notify the VA in a timely fashion if the accreditation status of any of the Academic Institution programs changes, as well as changes in the academic status of individual health professions trainees (HPTs) such as probation or termination. In a training program accredited in the name of the VA, the VA must maintain the proper accreditation. The VA will operate and manage the VA facility and maintain accreditation by The Joint Commission and/or other hospital or clinical accrediting entities as appropriate. The VA will participate with the Academic Institution to provide an appropriate learning environment and supply sufficient resources for the appropriate conduct of such programs to meet accreditation standards for the training program. The VA will provide information, documentation and/or other assistance as required to comply with applicable accreditation requirements of the program.
Academic Institution. The relationship between the Academic Institution and the VA medical center is vital to the success of academic health professions education. The Academic Institution will encourage VA staff involved in teaching their HPTs to participate in relevant meetings at the Academic Institution (e.g. Curriculum Committee, Competency Committee, Admissions Committee). In addition, the Academic Institution should have, or develop, processes for VA teaching staff to obtain faculty and applicable committee appointments at the Academic Institution. The Academic Institution should recommend members from its staff for an appointment to the VA Affiliation Partnership Council and its subcommittees, per the VHA Handbook 1400.03.
Academic Institution. 1. We understand and agree to allow AYLX to share information about our child with program office staff and volunteers, host institutions, and host families for the purpose of the host family and academic program placement and support. Information will be shared as needed for program management purposes at the discretion of AYLX staff.
2. We authorize AYLX, employees, and representatives to change the place of residence or school designated for our child if they believe such a change to be in the best interest of our child. We understand that we will be notified of any such change.
3. We recognize that our child’s exchange academic institution may impose academic standards or other requirements in determining grade level or academic placement that differ from those imposed in the school that our child now attends. We acknowledge and accept that participation in the program does not guarantee credit or graduation from the school our child now attends. We understand and agree that it is our responsibility to arrange with the school our child now attends for credit or graduation upon completion of the program, or to arrange for permission for an academic leave of absence.
4. We understand that XXXX strongly advises against participants completing online courses or other academic studies for their home schools while on exchange. AYLX is an encompassing immersion program that requires the full energy and attention of the participant. We understand and agree that our child must request prior approval from AYLX to engage in such courses. We also understand and agree that should AYLX determine that an external course interferes with the participant’s ability to fully participate in the AYLX program, AYLX may require the participant to limit time spent on the external course or drop the course.
5. We understand that we may have to sign a waiver or release document to give permission and authorization for our child to take part in activities or school-organized sports.
Academic Institution. Any accredited college, university or other entity of higher education which is a tax exempt organization under 26 U.S.C. 501(c)(3).
Academic Institution public school, university or equivalent institution, responsible for validating and maintaining the pedagogical and methodological quality of the course.
Academic Institution. Academic Institution agrees to indemnify, defend and hold harmless HMH, including its trustees, directors, officers, Participants and/or representatives against any and all Damages arising out of or resulting from the negligence, intentional act(s) or omission(s) and/or willful misconduct of Academic Institution or its Participants in the performance of this Agreement provided, however, that such negligence, intentional act(s) or omission(s), and/or willful misconduct are not performed or omitted under the supervision or direction of HMH or its Participants.
