Audits and Maintenance of Records. Grantee shall submit to an audit of funds paid through this Grant Agreement, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement and for a period of three (3) years after final payment for inspection by the State or its authorized designee. Copies shall be furnished to the State at no cost.
Audits and Maintenance of Records. Grantee may be required to submit to an audit of funds paid through this Grant Agreement, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement and for a period of three (3) years after final payment for inspection by IOCS or its authorized designee. Copies shall be furnished to IOCS at no cost.
Audits and Maintenance of Records. A. The Grantee shall submit to an audit of funds paid through this Grant Agreement and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement and for a period of three (3) years after final payment for inspection by the State or its authorized designee. Copies shall be furnished to the State at no cost
B. If the Grantee is a "subrecipient" of federal grant funds under 2 C.F.R. § 200.330, Grantee shall arrange for a financial and compliance audit that complies with 2 C.F.R. § 200.500 et seq. if required by applicable provisions of 2 C.F.R. § 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements).
C. If the Grantee is a non-governmental unit, the Grantee shall file the Form E-1 annual financial report required by IC § 5-11-1-4. The E-1 entity annual financial report will be used to determine audit requirements applicable to non-governmental units under IC § 5-11-1-9. Audits required under this section must comply with the State Board of Accounts Uniform Compliance Guidelines for Examination of Entities Receiving Financial Assistance from Governmental Sources, xxxxx://xxx.xx.xxx/sboa/files/erfa_2016.pdf. Guidelines for filing the annual report are included in Exhibit C (Guidelines for Non-governmental Entities).
Audits and Maintenance of Records. A. Grantee shall submit to an audit of funds paid through this Grant Agreement, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement and for a period of five (5) years after final payment for inspection by the State or its authorized designee or final audit by State Board of Accounts, whichever is later. Copies shall be furnished to the State at no cost.
B. A final audit construction invoice detailing the actual costs of construction and proof of payment to the contractor must be submitted to the State within thirty (30) days of completion of the Project. If for any reason, including overpayment of grant funds to the Grantee, the Grantee is required to repay to the State the sum or sums of state funds paid to the Grantee under the terms of this Grant Agreement, then the Grantee shall repay to the State such sum or sums within forty-five (45) days after receipt of a billing from the State. Payment for any and all costs incurred by the Grantee which are not eligible for state funding shall be the sole obligation of the Grantee.
C. If for any reason the State finds noncompliance and requires a repayment of state funds previously paid to the Grantee, the Grantee is required to submit such sum or sums within thirty (30) days after receipt of a billing from the State. If the Grantee has not paid the full amount due within sixty (60) calendar days past the due date, the State may proceed in accordance with Ind. Code § 8-14-1-9 to compel the Auditor of the State of Indiana to make a mandatory transfer of funds for the Grantee’s allocation of the Motor Vehicle Highway Account to the State’s Local Road and Bridge Matching Grant Fund account until the amount due has been repaid.
Audits and Maintenance of Records. The Subrecipient shall submit to an audit of funds paid through this Agreement, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Agreement and for a period of five (5) years after final payment for inspection by the IHCDA or its authorized designee.
Audits and Maintenance of Records. The Grantee shall maintain all books, documents, papers, accounting records and other evidence pertaining to the Project for three (3) years from the date of final payment under this Agreement. The Grantee shall make such materials available at its offices at all reasonable times for inspection and/or an audit of funds paid through this Agreement by any authorized representative of the State. The right of access is not limited to the required retention period, but shall last as long as the records are retained. Copies shall be furnished at no cost to the State if requested.
Audits and Maintenance of Records. X. Xxxxxxx shall submit to an audit of funds paid through this Grant Agreement, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement and for a period of three (3) years after final payment for inspection by the State or its authorized designee. Copies shall be furnished to the State at no cost.
B. REMOVED BY AGREEMENT OF THE PARTIES.
Audits and Maintenance of Records. (a) The Recipient acknowledges that it may be required to submit to an audit of funds paid through this Agreement. Any such audit shall be conducted in accordance with IC § 5-11-1, et seq. and audit guidelines specified by IHCDA.
(b) The Recipient shall make all books, accounting records, financial statements, tax returns, and other related documents available at all reasonable times during the term of this Agreement and for a period of three (3) years after final payment for inspection by the State or its authorized designee. Copies shall be furnished to the State at no cost.
(c) If required by applicable provisions of the Office of Management and Budget Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations), following the expiration of this Agreement, the Recipient shall arrange for a financial and compliance audit of funds provided by IHCDA pursuant to this Agreement. Such audit is to be conducted by an independent public or certified public accountant (or as applicable, the Indiana State Board of Accounts), and performed in accordance with Indiana State Board of Accounts publication entitled “Uniform Compliance Guidelines for Examination of Entities Receiving Financial Assistance from Governmental Sources,” and applicable provisions of the Office of Management and Budget Circulars A-133 (Audits of States, Local Governments, and Non-Profit Organizations). The Recipient is responsible for ensuring that the audit and any management letters are completed and forwarded to the State in accordance with the terms of this Agreement. Audits conducted pursuant to this paragraph must be submitted no later than nine (9) months following the close of the Recipient's fiscal year. The Recipient agrees to provide the Indiana State Board of Accounts and IHCDA an original of all financial and compliance audits. The audit shall be an audit of the actual entity, or distinct portion thereof that is the Recipient, and not of a parent, member, or subsidiary corporation of the recipient, except to the extent such an expanded audit may be determined by the Indiana State Board of Accounts or IHCDA to be in its the best interests. The audit shall include a statement from the Auditor that the Auditor has reviewed this Agreement and that the Recipient is not out of compliance with its financial aspects.
Audits and Maintenance of Records. A. BOOKS AND RECORDS: Recordkeeping is subject to 2 CFR 200.334 – 200.338. Subrecipient shall maintain all books, documents, papers, accounting records and other evidence pertaining to this Agreement in sufficient detail to substantiate all expenditures related to this award. Subrecipient shall maintain these books and records for a period of at least three (3) years from final payment from American Forests.
B. AUDIT: Subrecipient is responsible for complying with the audit requirements in 2 CFR 200, Subpart Fand the Subrecipient shall furnish a copy of any such audit report to American Forests within 180 days of Subrecipient’s year-end. Subrecipient shall give American Forests, the United States Comptroller General and the Agency, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to this Agreement (including the applicable records maintained by its contractors and sub-subrecipients) at any time. American Forests shall provide reasonable advance notice to Subrecipient in the event of its audit and shall undertake reasonable efforts to do so in the event of an audit by the Agency or its representative. Copies of requested documents shall be furnished at no cost to American Forests or the United States government representatives if requested.
Audits and Maintenance of Records. 2.6.6.1. The Contractor shall permit the Department, federal government, or any other duly authorized agent of a governmental agency to audit, inspect, examine, excerpt, copy and/or transcribe Contractor's records concerning its performance under this contract during the term of this contract. This right shall extend for a period of six (6) years following termination of this contract or final payment hereunder, whichever is later, to assure compliance with the terms hereof, or to evaluate the Contractor's performance hereunder. The Contractor shall also permit these same entities to monitor all activities conducted by the Contractor pursuant to the terms of this contract. As the monitoring agency may, in its sole discretion, deem necessary or appropriate, such monitoring may consist of internal evaluation procedures, examination of program data, special analyses, on-site check, formal audit examinations, or any other reasonable procedure. All such monitoring shall be performed in a manner that will not unduly interfere with contract work.
2.6.6.2. The Contractor and all Subcontractors shall maintain a complete file of all records, documents, communications, and other materials which pertain to the operation of the program/project or the delivery of services under this contract sufficient to disclose fully the nature and extent of services/goods provided to each Member. These records shall be maintained according to statutory or general accounting principles and shall be easily separable from other Contractor records. Such files shall be sufficient to properly reflect all direct and indirect costs of labor, materials, equipment, supplies and services, and other costs of whatever nature for which contract payments was made and shall include but are not limited to:
2.6.6.2.1. All Medical Records, service reports, and orders prescribing treatment plans.
2.6.6.2.2. Records of goods, including such things as drugs and medical equipment and supplies, and copies of original invoices for such goods.
2.6.6.2.3. Records of all payments received for the provision of such services or goods.
2.6.6.3. The Contractor shall maintain records or shall have a system in place to retrieve information sufficient to identify the Physician who delivered services to the patient.
2.6.6.4. All such records, documents, communications, and other materials shall be maintained by the Contractor, for a period of six (6) years from the date of any monthly payment under this contract, or f...
