Invoices and Progress Reports. A. Consultant shall promptly submit invoices to State based on Consultant’s billing period, but shall not submit more than one invoice per month. Invoices must include all services completed and allowable costs incurredfor services provided during the billing period. Invoices may also include a request for services provided or costs incurred during a prior billing period, including subconsultant costs, with an explanation for why those costs were not previously included in an invoice, so long as those costs were incurred no more than 90 days prior to State’s receipt of the invoice. Accordingly, State retains the sole discretion to not pay for costs incurred that have not been invoiced as provided above.
B. In the event Consultant has incurred otherwise allowable costs, and such costs would exceed the maximum direct labor costs or total agreement amount listed in Section 2. MAXIMUM AGREEMENT AMOUNTS, Consultant shall list such costs on the invoice, but they must be subtracted from the total invoice amount submitted to State for payment.
C. Content of Invoice Package (InPresented in this order presented)
Invoices and Progress Reports. Sponsor shall submit semi-annual progress reports and invoices for work completed consistent with the Program guidelines as adopted by the SBCAG Board on November 21, 2019. These documents shall include the following specified information:
Invoices and Progress Reports. Starting one month after the execution of this Agreement, Sponsor will submit monthly progress reports and invoices for activities conducted over the prior unbilled month. These documents shall include the following specified information:
Invoices and Progress Reports. The LPA shall submit invoices to the State no more frequently than at monthly intervals. The invoices must present actual direct and indirect costs, as described above, billed for that period. The invoices must identify each employee by name and classification, the hours worked, and each individual's actual labor cost. Direct non-labor expenses must be itemized and provide a complete description of each item billed. Each monthly invoice must be substantiated by a progress report which is to include/address, as a minimum:
a. A description of the work completed for that period
b. A description of the work anticipated for the next pay period c. Information needed from the State
Invoices and Progress Reports a. In performing the work described in Appendix A, the Sub-recipient may incur only the costs authorized by Appendix B. Said costs shall comply with Sections 8 and 9 of this AGREEMENT. The Sub-recipient shall submit to SRTA, not more frequently than every month, but at least q uarterly, each requisition for payment (Invoice) accompanied by a narrative progress report with deliverables, as identified in Appendix A.
b. The Sub-recipient shall submit the following relative to an Invoice:
i. An invoice with supporting documentation (including receipts for purchases of items $100.00 or greater), including but not limited to reports from the accounting system that support the costs claimed, in accordance with the Appendix C.
ii. A progress report that, in narrative form, describes progress toward completion of tasks, projects, and products, conformance with project schedules, and reporting of all costs incurred for the work elements contained in Appendix A; and
iii. Upon request of SRTA, additional information or documentation to support the costs contained in the Invoice.
c. The Sub-recipient shall submit an invoice to SRTA, no later than thirty (30) days after the close of each quarter, describing progress toward completion of all tasks, projects, and products, conformance with project schedules, and reporting of all costs incurred for the work elements contained in Appendix A.
d. For travel and subsistence (per diem) expenses of Sub-recipient and its contractors, rates shall not exceed rates authorized to be paid rank and file State employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by Sub-recipient are in excess of DPA rates, SRTA will not reimburse those amounts in excess of the DPA rates.
e. In the submittal of invoices the Sub-recipient shall provide hard copies of all completed products and/or deliverables to the assigned SRTA Project Manager, and a commonly used electronic format, as referenced in Section 9 of this AGREEMENT.
f. Year-end Invoices and supporting documentation shall be received by SRTA on or before August 15th of each fiscal year. Invoices received by SRTA after August 15th for the preceding fiscal year shall not be paid.
g. Payment of Sub-recipient Invoices is contingent upon receipt by SRTA of the above documentation provided by the Sub-recipient, consistent with Sections 7 through 9 of this AGREEMENT. Payment to the Sub-recipient is further contingent upon SRTA’s determination that t...
Invoices and Progress Reports. A. Consultant shall promptly submit invoices to State based on Consultant’s billing period, but shall not submit more than one invoice per month. Invoices must include all services completed and allowable costs incurred, and when applicable, the associated Fee for Profit, for services provided during the billing period, and include the allowed Fee for Profit. Invoices may also include a request for services provided or costs incurred during a prior billing period, including subconsultant costs, with an explanation for why those costs were not previously included in an invoice, so long as those costs were incurred no more than 90 days prior to State’s receipt of the invoice. Accordingly, State retains the sole discretion to not pay for costs incurred that have not been invoiced as provided above.
B. In the event Consultant has incurred otherwise allowable costs, and such costs would exceed the maximum direct labor costs or total agreement amount listed in Section 2. MAXIMUM AGREEMENT AMOUNTS, Consultant shall list such costs on the invoice, but they must be subtracted from the total invoice amount submitted to State for payment.
C. Content of Invoice Package (InPresented in this order presented)
Invoices and Progress Reports. A. Consultant shall promptly submit invoices to State no more frequently than monthly. State retains the sole discretion to not pay for the lump sum fee if not received within 90 days of the completion of the work.
B. This section has intentionally been left blank.
C. Content of Invoice Package
Invoices and Progress Reports. Consultant shall submit invoices to State no more frequently than at monthly intervals. Each monthly invoice must include a completed “Cost Breakdown Form” (see State’s webpage at xxxx://xxx.xxxxxxxxxxxxxx.xxxxxxxx.xxx/rfp) and must be substantiated by a progress report which is to include/address, as a minimum, the following:
a. A description of the Services completed for that period
b. A description of the Services anticipated for the next pay period c. Information needed from State
d. Percent of Services completed to date Consultant shall submit a progress report monthly even if Consultant does not submit a monthly invoice. All invoice packages must be submitted electronically through State’s invoice workflow system OnBase, for review, approval, and payment. The user guide for the OnBase system along with training videos can be found at xxxx://xxxxx.xxx/album/1798952.
Invoices and Progress Reports. Consultant shall submit invoices to State no more frequently than at monthly intervals. The invoices must present actual direct labor, Subconsultant costs and other direct non-labor costs, and actual overhead, as well as the Fee for Profit based upon the actual direct labor and overhead costs billed for that period. The invoices must identify each employee by name and classification, the hours worked, and each individual's actual labor cost. Direct non-labor expenses must be itemized and provide a complete description of each item billed. For Subconsultant Services, the invoice must include the same supporting documentation. Each monthly invoice must include a completed “Cost Breakdown Form” (see State’s webpage at xxxx://xxx.xxxxxxxxxxxxxx.xxxxxxxx.xxx/rfp) and must be substantiated by a progress report which is to include/address, as a minimum, the following:
a. A description of the Services completed for that period
b. A description of the Services anticipated for the next pay period c. Information needed from State
d. Percent of Services completed to date Consultant shall submit a progress report monthly even if Consultant does not submit a monthly invoice. All invoice packages must be submitted electronically through State’s invoice workflow system OnBase, for review, approval, and payment. The user guide for the OnBase system along with training videos can be found at xxxx://xxxxx.xxx/album/1798952.
Invoices and Progress Reports. Consultant shall submit invoices to State no more frequently than monthly. Each monthly invoice must include a completed Cost Breakdown Form DR162 (available on the Department of Roads’ website at xxxx://xxx.xxxxxxxxxxxxxx.xxxxxxxx.xxx/rfp/) and must be substantiated by a progress report that includes/addresses, as a minimum, the following: A description of the Services completed for that period A description of the Services anticipated for the next pay period Information needed from State Percent of Services completed to date Consultant shall submit a progress report monthly even if Consultant does not submit a monthly invoice. All invoice packages must be submitted electronically through State’s invoice workflow system OnBase, for review, approval, and payment. OnBase information, user guide, and instructional videos are available at xxxx://xxx.xxxxxxxxxxxxxx.xxxxxxxx.xxx/mat-n-tests/onbase/obinfo.html.
