PERSONAL SERVICE RECORDS Sample Clauses

PERSONAL SERVICE RECORDS. Any member of the Association shall be permitted to review his personal records and/or files. Said member, upon one (1) day prior notice, shall be afforded the opportunity to have copies, at his cost, of all items included in his record and/or file.

PERSONAL SERVICE RECORDS. All Firefighters shall be permitted to review their Personal Service Records and shall receive a copy of all additions thereto. The Personal Service Record of a Firefighter shall be cleared of any offenses in accordance with the following schedule: a) All reprimands shall be removed from the Personal Service Record after one (1) year from the date of the reprimand. b) All suspensions of less than thirty (30) days shall be removed from the Personal Service Record after three (3) years from the date of the suspension. c) Any suspension of thirty (30) days or more, shall be removed from the Personal Service Record after five (5) years from the date of the suspension. d) Suspensions, as set forth in (b) and (c) above, may be removed after two (2) years from the date of the suspension at the discretion of the Chief. The City shall only retain disciplinary records (including but not limited to records contained in the personnel service file and investigative files) for the time periods set forth in the following schedule: The above period shall commence upon issuance of the Safety Director’s decision, or in investigations resulting in a reprimand or in a finding of exonerated, non- sustained, or unfounded, upon such finding. Commencing January 1, 1991, and thereafter all disciplinary records maintained by the City that exceed the above retention schedule shall be destroyed. The City may maintain a statistical record showing numbers, types, and levels of discipline and a statistical profile of members disciplined, but shall not maintain any records identifying individual members beyond the specified periods.

PERSONAL SERVICE RECORDS. Any Command Officer shall be permitted to review his/her Personal Service Records, and shall receive, at his/her request, a copy of all additions thereto. The Personal Service Record of a Command Officer is to be cleared of any offenses by the following schedule: (a) All reprimands shall be removed from the record after two (2) years from the date of the reprimand provided no further disciplinary action has occurred during that time. If further discipline has occurred, the reprimand will be held in the Personal Service Record for an additional time period not to exceed six (6) months beyond the original two (2) year time period. (b) All suspensions of less than thirty (30) days shall be removed from the Personal Service Record after three (3) years from the date of the suspension provided no further disciplinary action has occurred during that time. If further discipline has occurred, the suspension will be held in the Personal Service Record for an additional time period not to exceed six (6) months beyond the original three (3) year time period. (c) Any suspension of thirty (30) days or more shall be removed from the Personal Service Record after five (5) years from the date of the suspension provided no further disciplinary action has occurred during that time. If further discipline has occurred, the suspension will be held in the Personal Service Record for an additional time period not to exceed six (6) months beyond the original five (5) year time period. (d) Reprimands, as set forth in (a) above, may be removed after one (1) year from the date of the reprimand at the discretion of the Chief of Police. Suspensions, as set forth in (b) and (c) above, may be removed after two (2) years one at the discretion of the Chief. It shall be the responsibility of the Command Officer to request that the Chief of Police consider the expungement of those documents as defined within this section.

PERSONAL SERVICE RECORDS. SECTION 9.1 Any Communications Officer shall be permitted to review his Personal Service Records, and may receive a copy of any item in his file at a cost of $2.00 for the first 20 pages and

PERSONAL SERVICE RECORDS. Section 13.1 All employees shall be permitted to review their personal service records (Personnel Records) and may receive a copy of any item(s) in the file at current reproduction cost. The City shall not suffer any loss of the employee's services as a result of this activity. When any record of a disciplinary action is noted in an employee's personnel file, the City shall provide a copy of said record to the employee. Section 13.2 Disciplinary records are considered a Public Record, subject to review by the public. In accordance with Section 149.39 of the ORC the personal service record of an employee, with regard to any documented disciplinary offense, shall be in accordance with the following schedule: A. Any reprimand shall no longer be considered “active” for the purposes of further/future disciplinary action after two (2) years from the date of the reprimand, providing there is no intervening disciplinary action during the two-year period. B. Any suspension of less than thirty (30) days shall no longer be considered “active” for the purposes of further/future disciplinary action after a period of five (5) years, providing there is no intervening disciplinary action involving a suspension during the five-year period. C. Any suspension of thirty (30} days or more shall no longer be considered “active” for the purposes of further/future disciplinary action after a period of seven (7) years, providing there is no intervening disciplinary action involving a suspension of thirty (30) days or more during the seven-year period. D. If there is an intervening disciplinary action, as described in Paragraphs A, B, and C above, the periods described in said paragraphs shall commence from the date of the intervening disciplinaryaction.

PERSONAL SERVICE RECORDS. Section 12.1: Any Police Officer shall be permitted to review his Personal Service Records and may receive a copy of any item in his file at a nominal fee to cover the cost of duplication. The City shall not suffer a loss of the employee's services as a result of this activity. Upon the request of the Officer, the Personal Service Record of a Police Officer is to be cleared of any offenses in accordance with the following schedule: A. Any confirmation of an oral warning shall be removed from the record after six (6) months from the date of the oral warning, provided there is no intervening disciplinary action during the six (6) months. B. Any reprimand shall be removed from the record after one (1) year from the date of the reprimand, providing there is no intervening disciplinary action during the one (1) year period. C. Any suspensions of less than thirty (30) days shall be removed from the record after a period of two (2) years, providing there is no intervening disciplinary action during the two (2) year period. D. Any suspension of thirty (30) days or more shall be removed from the record after seven (7) years. Section 12.2: Records will be maintained in compliance with the Ohio Revised Code.

PERSONAL SERVICE RECORDS. Section 1. Any Fire Fighter/EMT shall be permitted to review his Personal Service Records and may receive a copy of any item in his file at a nominal fee to cover the cost of duplication. The Employer shall not suffer a loss of the employee's services as a result of this activity. Prior disciplinary action in Personal Service Record of a Fire Fighter/EMT shall cease to have effect in the progressive disciplinary process in accordance with the following schedule: A. An oral warning or written reprimand shall cease to have effect after one (1) year from the date of the reprimand, providing there is no intervening disciplinary action during the one (1) year period. B. Suspensions of less than ten (10) shifts (shifts defined as twelve (12) hours each) shall cease to have effect after a period of three (3) years, providing there is no intervening disciplinary action during the three (3) year period. C. A suspension of ten (10) or more shifts (shifts defined as twelve (12) hours each) shall cease to have effect after seven (7) years. Section 2. Should an employee upon review of his/her file, come across material of a negative or derogatory nature, said employee may provide a written and signed comment in rebuttal, mitigation or explanation of said material, which comment shall remain in the employee's file as long as the negative material remains. Section 3. Release of information or documents contained in an employee's personal service file is confidential to that employee and shall not be disclosed other than as may be provided by law. Section 4. If an employee's personal file is ordered to be disclosed or produced pursuant to law, the employee shall be notified by the Employer upon receipt of said order.

PERSONAL SERVICE RECORDS. Section 13.1 Any employee of the Police Division shall be permitted to review his personal service records (Personnel Records) and may receive a copy of any item(s) in his file at current reproduction cost. The City shall not suffer any loss of the employee's services as result of this activity. Section 13.2 Disciplinary records are considered a Public Record, subject to review by the public. In accordance with Section 149.39 of the O.R.C., the personal service record of an employee, with regard to any documented disciplinary offenses shall be in accordance with the following schedule:

PERSONAL SERVICE RECORDS. ‌ (a) All reprimands shall be removed from the record after two (2) years from the date of the reprimand provided no further disciplinary action has occurred during that time. If further discipline has occurred, the reprimand will be held in the Personal Service Record for an additional time period not to exceed six (6) months beyond the original two (2) year time period. (b) All suspensions of less than thirty (30) days shall be removed from the Personal Service Record after three (3) years from the date of the suspension provided no further disciplinary action has occurred during that time. If further discipline has occurred, the suspension will be held in the Personal Service Record for an additional time period not to exceed six (6) months beyond the original three (3) year time period. (c) Any suspension of thirty (30) days or more shall be removed from the Personal Service Record after five (5) years from the date of the suspension provided no further disciplinary action has occurred during that time. If further discipline has occurred, the suspension will be held in the Personal Service Record for an additional time period not to exceed six (6) months beyond the original five (5) year time period. (d) Reprimands, as set forth in (a) above, may be removed after one (1) year from the date of the reprimand at the discretion of the Chief of Police. Suspensions, as set forth in (b) and (c) above, may be removed after two (2) years one at the discretion of the Chief. It shall be the responsibility of the Command Officer to request that the Chief of Police consider the expungement of those documents as defined within this section.

PERSONAL SERVICE RECORDS. SECTION 13.1 Any employee of the Police Division shall be permitted to review his personal service records (Personnel Records) and may receive a copy of any item(s) in his file at current reproduction cost. The City shall not suffer any loss of the employee's services as a result of this activity, provided the employee has obtained written authorization from his supervisor to spend work hours reviewing his personnel file. When the Union is required to represent an employee in any matter covered by this Agreement, a Union official shall be provided, upon request, copies of all necessary material from the employee’s personnel file. SECTION 13.2 Disciplinary actions shall be maintained by the City for a period of at least five years beyond the termination of the employee’s employment, but shall only be considered in subsequent/future disciplinary actions as follows: 1. Verbal Warnings & Written Reprimands: Shall be considered in subsequent disciplinary action for one (1) year from the disciplinary action. 2. Suspension of less than thirty (30) days: Shall be considered in subsequent disciplinary action for two (2) years from the disciplinary action. 3. Suspension of thirty (30) days or more: Shall be considered in subsequent disciplinary action for seven (7) years from the disciplinary action.