Professional File. Subject to the provisions specified hereinafter, the President of the college shall be responsible for the confidentiality, control, and content of the professional file. The foregoing shall not be interpreted to override applicable law with regard to disclosure. The file may include only the following: (1) information relating to the professional staff member’s academic and professional accomplishments; (2) records generated by the college; (3) reports of the evaluation of the professional staff member’s performance; (4) memoranda of discussions between the professional staff member and supervisory and managerial personnel, including but not limited to department chairpersons, division heads, deans, or Presidents, relating to the professional staff member’s employment relationship to the Board; and (5) signed, written statements relating to the quality of service of the professional staff member. Where no released time is provided, a bargaining unit member may include in the professional file a statement of the extent of activities as campus grievance representative or as a participant in joint activities of the Board of Regents and the Congress. The professional staff member may attach written comments. To this end, professional staff members are encouraged to review their files on a regular basis with the right to have any and all documents reproduced at cost to the professional staff member. Such files shall be placed in a location other than the private office of the President. No item shall be included unless a copy has been provided to the professional staff member together with a notice that a copy will go into the file. Each document placed in the file shall be numbered seriatim in chronological order. The Congress may have access to a unit member’s professional file upon written authorization of the unit member. Any such authorization shall not be valid for a period in excess of twenty working days.
Professional File a. The Faculty member’s application for employment;
b. Other materials requested by the college pertaining to the original employment of the Faculty member;
c. Other materials supplied by the Faculty member when he/she was an applicant for employment;
d. Information relating to the Faculty Member’s academic and professional accomplishments, including but not limited to, documents relating to professional training and experience and to professional growth, special competencies, academic, professional or other contributions to the Faculty member’s college, college system, community, academic discipline, and/or professional field; and any statement xxxxxxx, that said Faculty member wishes to have entered in his/her file:
e. Records generated by the college;
f. Reports and documents related to the evaluation of the Faculty member’s performance; x Xxxxxxxxx of discussions between the Faculty member and supervisory and managerial personnel, including but not limited to Department Chairpersons, Xxxxx, or Presidents;
h. Signed, written statements relating to the quality of service of the Faculty Member;
i. All correspondence relating to employment other than letters of recommendation.
Professional File. A unit member shall be permitted to examine his/her own official professional file upon request and at a time to be arranged with his/her supervisor. No material pertaining to a unit member’s conduct, performance, character, or service shall be placed in this file unless the unit member has been given the opportunity to examine such material and affix his/her signature. Material found to be incorrect will be removed from the folder, with the exception of questions of administrative judgment contained in evaluations of job performance. A unit member’s signature on any materials placed in the folder indicates neither approval nor disapproval of such materials. Such signature may not be withheld. Failure of a unit member to sign a copy of material to be placed in the file within fifteen
Professional File a. The Faculty member’s application for employment;
b. Other materials requested by the college pertaining to the original employment of the Faculty member;
c. Other materials supplied by the Faculty member when he/she was an applicant for employment;
d. Information relating to the Faculty Member’s academic and professional accomplishments, including but not limited to, documents relating to professional training and experience and to professional growth, special competencies, academic, professional or other contributions to the Faculty member’s college, college system, community, academic discipline, and/or professional field; and any statement thereto, that said Faculty member wishes to have entered in his/her file:
e. Records generated by the college;
f. Reports and documents related to the evaluation of the Faculty member’s performance; g Memoranda of discussions between the Faculty member and supervisory and managerial personnel, including but not limited to Department Chairpersons, Deans, or Presidents;
