RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 15.1 The Supplier shall keep and maintain, until the later of:
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain, until the later of: seven (7) years after the date of termination or expiry of this Panel Agreement; or seven (7) years after the date of termination or expiry of the last Legal Services Contract to expire or terminate; or such other date as may be agreed between the Parties, full and accurate records and accounts of the operation of this Panel Agreement, including the Legal Services Contracts entered into with Panel Customers, the Panel Services provided pursuant to the Legal Services Contracts, and the amounts paid by each Panel Customer under the Legal Services Contracts and those supporting tests and evidence that underpin the provision of the annual Self Audit Certificate and supporting Audit Report. The Supplier shall keep the records and accounts referred to in Clause 18.1 in accordance with Good Industry Practice and Law. The Supplier shall provide the Authority with a completed and signed annual Self Audit Certificate in respect of each Contract Year. Each Self Audit Certificate shall be completed and signed by an authorised senior member of the Supplier’s management team or by the Supplier’s external auditor and the signatory must be professionally qualified in a relevant audit or financial discipline. Each Self Audit Certificate should be based on tests completed against a representative sample of 10% of transactions carried out during the period of being audited or one hundred (100) transactions (whichever is less) and should provide assurance that: Orders are clearly identified as such in the order processing and invoicing systems and, where required, Orders are correctly reported in the Management Information (MI) Reports; all related invoices are completely and accurately included in the MI Reports; all Charges to Panel Customers comply with any requirements under this Panel Agreement on maximum xxxx-ups, discounts, charge rates, fixed quotes (as applicable); and an additional sample of twenty (20) public sector orders identified from the Supplier’s order processing and invoicing systems as orders not placed under this Panel Agreement have been correctly identified as such and that an appropriate and legitimately tendered procurement route has been used to place those orders, and those orders should not otherwise have been routed via centralised mandated procurement processes executed by the Authority. Each Self Audit Certificate should be supported by an Audit Report that provides details of the methodo...
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. The Supplier shall keep and maintain for seven (7) years after the Expiry Date (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Legal Services Contract including the Ordered Panel Services provided under it, any Sub-Contracts and the amounts paid by the Customer. The Supplier shall: keep the records and accounts referred to in Clause 3.9 in accordance with Good Industry Practice and Law; and afford any Auditor access to the records and accounts referred to in Clause 3.9 at the Supplier’s premises and/or provide records and accounts (including copies of the Supplier's published accounts) or copies of the same, as may be required by any of the Auditors from time to time during the Term and the period specified in Clause 3.9, in order that the Auditor(s) may carry out an inspection to assess compliance by the Supplier and/or its Sub-Contractors of any of the Supplier’s obligations under this Legal Services Contract including in order to: verify the accuracy of the Charges and any other amounts payable by the Customer under this Legal Services Contract (and proposed or actual variations to them in accordance with this Legal Services Contract); verify the costs of the Supplier (including the costs of all Sub-Contractors and any third party suppliers) in connection with the provision of the Ordered Panel Services; verify the Open Book Data; verify the Supplier’s and each Sub-Contractor’s compliance with the applicable Law; identify or investigate an actual or suspected Prohibited Act, impropriety or accounting mistakes or any breach or threatened breach of security and in these circumstances the Customer shall have no obligation to inform the Supplier of the purpose or objective of its investigations; identify or investigate any circumstances which may impact upon the financial stability of the Supplier, the Panel Guarantor and/or the Call Off Guarantor and/or any Sub-Contractors or their ability to perform the Ordered Services obtain such information as is necessary to fulfil the Customer’s obligations to supply information for parliamentary, ministerial, judicial or administrative purposes including the supply of information to the Comptroller and Auditor General; review any books of account and the internal contract management accounts kept by the Supplier in connection with this Legal Services Contract; carry out the Customer’s internal and statutory audits and to prepare, examine and...
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 3.9 The Supplier shall keep and maintain for seven (7) years after the Expiry Date (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Legal Services Contract including the Ordered Panel Services provided under it, any Sub-Contracts and the amounts paid by the Customer.
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 18.1 The Supplier shall keep and maintain, until the later of: seven (7) years after the date of termination or expiry of this Dynamic Marketplace Agreement; or seven (7) years after the date of termination or expiry of the last Contract to expire or terminate; or such other date as may be agreed between the Parties, full and accurate records and accounts of the operation of this Dynamic Marketplace Agreement, including the Contracts entered into with Contracting Authorities, the Goods provided pursuant to the Contracts, and the amounts paid by each Contracting Authority under the Contracts and those supporting tests and evidence that underpin the provision of the annual Self Audit Certificate and supporting Audit Report.
RECORDS, AUDIT ACCESS AND OPEN BOOK DATA. 16.1 The Supplier shall keep and maintain for seven (7) years after the Call Off Expiry Date (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Call Off Contract including the Goods and/or Services provided under it, any Sub-Contracts and the amounts paid by the Customer.
