Subcontractor Monitoring. Insurer shall conduct routine monitoring of all Subcontractors. Insurer shall also conduct risk assessments of all Subcontractors and their delegated activities related to this Contract. The outcome of the risk assessment shall directly inform Insurer’s Subcontractor monitoring plan. Insurer shall conduct non-routine monitoring, as needed. Insurer shall provide a Subcontractor monitoring schedule for all Subcontractors by the date established in the approved implementation plan and then annually by June 1st. Insurer shall provide a quarterly summary of Subcontractor monitoring, including any findings and corrective action taken during the quarter. FHKC, at FHKC’s sole discretion, may require more frequent reporting based on Insurer’s performance, the Subcontractor’s performance, other risk, or the perceived value of increased reporting frequency. Insurer shall have a contingency plan for each Subcontractor to safeguard performance of the delegated obligations should the Subcontractor cease to perform or inadequately perform its obligations under the Subcontract. In the event FHKC determines a Subcontractor is not in compliance with the requirements of this Contract, Insurer shall promptly correct the Subcontractor’s non-compliance. Insurer shall inform FHKC of any Subcontractor termination, in whole or in part, within the following timeframes:
a. For Subcontractors delegated management of a Covered Benefit: ninety (90) Calendar Days prior to termination or expiration of the Subcontract;
b. For Subcontractors terminated for cause: three (3) Business Days of the earlier of the date Insurer notifies Subcontractor of intention to terminate the Subcontract or the date of termination; and
c. For all others: thirty (30) Calendar Days prior to termination the Subcontract. In the event the termination is unforeseeable, Insurer shall notify FHKC within seven (7) Calendar Days of the termination.
Subcontractor Monitoring. The W-2 Contractor is responsible for monitoring performance, compliance and costs claimed of all Subcontractors. These monitoring efforts will be documented and shall include on-site visits, at least annually. Any cost disallowed as a result of Subcontractor monitoring will be recovered by the W-2 Contractor.
Subcontractor Monitoring. As required in Appendix A, Vendor shall develop a monitoring plan for each Subcontractor and conduct routine monitoring and risk assessments of all Subcontractors and their delegated activities related to this Contract. The outcome of a risk assessment or audit, as described in this Section 4.5.4, shall directly inform Vendor’s Subcontractor monitoring plan. Vendor shall conduct non-routine monitoring, as needed. As required in Appendix A, Vendor shall provide a quarterly summary of Subcontractor monitoring, including any findings and corrective action taken during the quarter. In FHKC’s sole discretion, FHKC may require more frequent monitoring and/or reporting should FHKC determine Vendor’s performance, the Subcontractor’s performance, other risk, or perceived value of increased reporting frequency compel such change. Vendor shall have a contingency plan for each Subcontractor to safeguard performance of the delegated obligations should the Subcontractor cease to perform or adequately perform its obligations under the subcontract. In the event FHKC determines a Subcontractor is not in compliance with the requirements of this Contract, Vendor shall promptly correct the Subcontractor’s non-compliance. Except as otherwise provided in this Contract, Vendor shall perform annual audits (with on-site audits occurring at least every other year) to verify that all Subcontractors and Subcontractor employees and agents comply with all applicable security requirements under the Contract and the Security Plan with regard to handling of Data. Vendor shall provide a Subcontractor audit checklist or scope document to FHKC for approval in advance of performing Subcontractor audits. Vendor shall provide FHKC a copy of all annual audit results. Except as otherwise provided in this Contract, Vendor shall require at least annual training of Subcontractors and their employees for all privacy and security requirements applicable to them under the Contract and the Security Plan with regard to handling Data. Upon request by FHKC, Vendor shall provide a copy of any training materials and training logs demonstrating the participation of the Subcontractors and their employees.
Subcontractor Monitoring. (1) County/Contractor shall submit subcontract monitoring protocol to Contract Manager or designee fifteen (15) days prior of entering into first subcontract during contract period for review and DSHS approval.
(2) On-Site Monitoring:
(a) Conduct a subcontractor review which shall include at least one (1) on-site visit, annually, to each subcontractor site providing services to monitor fiscal and programmatic compliance with subcontract performance criteria for the purpose of documenting that the subcontractors are fulfilling the requirements of the subcontract.
(b) Submit written documentation of each on-site visit to Contract Manager or designee. A copy of the full report shall be kept on file by the County/Contractor.
Subcontractor Monitoring. The Contractor shall obtain prior approval before entering into any subcontracting arrangement. In addition, the Contractor shall submit to the Great Rivers CEO at least one of the following for review and approval purposes:
Subcontractor Monitoring. (1) Contractor shall submit subcontract monitoring protocol to Contract Manager or designee fifteen
Subcontractor Monitoring. In accordance with 2 CFR Subtitle B with guidance at 2 CFR Part 200, LPHA shall monitor each Subcontractor’s delivery of Program Element services and promptly report to OHA when LPHA identifies a major deficiency in a Subcontractor’s delivery of a Program Element service or in a Subcontractor’s compliance with the Subcontract between the Subcontractor and LPHA. LPHA shall promptly take all necessary action to remedy any identified deficiency. LPHA shall also monitor the fiscal performance of each Subcontractor and shall take all lawful management and legal action necessary to pursue this responsibility. In the event of a major deficiency in a Subcontractor’s delivery of a Program Element service or in a Subcontractor’s compliance with the Subcontract between the Subcontractor and LPHA, nothing in this Agreement shall limit or qualify any right or authority OHA has under state or federal law to take action directly against the Subcontractor. LPHA must monitor its Subcontractors itself and may not enter into a contract with another entity for monitoring Subcontracts. LPHAs must have internal controls and policies in place to ensure there are no unresolved conflicts of interest between the subcontractor and the individual monitoring the subcontractor.
Subcontractor Monitoring. 1. The Provider shall conduct site visits to monitor each subcontractor’s work performance, to confirm that work is being conducted in a safe and effective manner and to certify strict adherence to the occupant protection plan for that unit.
a. The Provider shall maintain written documentation in the unit file.
b. Documentation shall indicate the date of the site visit, the name of the individual conducting the site visit, and observations made of the work site and performance.
c. The Provider shall perform a minimum of two site visits per unit throughout the duration of the project.
2. The Provider shall report any identified violations of Act 44 and its regulations, OSHA regulations, Title X and its regulations, or any other applicable law or regulation, to the applicable agency, including the Department, the Pennsylvania Department of Labor and Industry, and to the subcontractor as appropriate.
3. The Provider shall monitor that a notice is filed with the Department of Labor and Industry a minimum of five calendar days before any unit work begins using the Lead Abatement Notification form LIBI-600L (Appendix A, Attachment 8).
4. The requirements contained in this task shall occur over the course of this Agreement unless otherwise noted.
Subcontractor Monitoring a. The BHO shall obtain prior approval before entering into any subcontracting arrangement. In addition, the BHO shall submit to the HCA PATH Program Administrator identified on Page 1 of the contract at least one of the following for review and approval purposes:
(1) Copy of the proposed subcontract to ensure it meets all HCA requirements; or
(2) Copy of the BHO's standard contract template to ensure it meets all requirements and approve only subcontracts entered into using that template; or
(3) Certify in writing that the subcontractor meets all requirements under the contract and that the subcontract contains all required language under the contract, including any data security, confidentiality and/or Business Associate language, as appropriate.
b. The BHO shall submit, within fourteen (14) calendar days, copies of any review reports of approved subcontractors who conduct PATH activities and any documentation related to monitoring, especially in the event that corrective action is indicated or imposed.
Subcontractor Monitoring. 1. The Grantee shall conduct site visits to monitor each subcontractor’s work performance, to ensure that work is being conducted in a safe and effective manner and to ensure strict adherence to the occupant protection plan for that unit. The Grantee shall maintain written documentation in a separate file for each unit served. This documentation shall indicate the date of the site visit, the name of the individual conducting the site visit, and observations made of the work site and performance. The Grantee shall perform at least one site visit per unit during the LHC portion of the job.
2. The Grantee shall report any identified violations of Act 44 and its regulations, OSHA regulations, Title X and its regulations, or any other applicable law or regulation, to the applicable agency, including the Department, the Pennsylvania Department of Labor and Industry, and to the subcontractor as appropriate.
3. In units where temporary relocation for the entire duration of the hazard control work does not take place, the Grantee shall monitor that containment is adequate per the HUD Guidelines.
