Supervisory Working Files. With reasonable advance notice, an employee shall be allowed to inspect the working file on him/herself that is maintained by his/her supervisor.
Supervisory Working Files. (a) An employee’s supervisor may maintain a working (non workday) file kept in accordance with Agency practice.
(b) Within five (5) business days from the date of an employee request, an employee will be able to inspect their supervisor’s working files in the presence of their supervisor. Employees will not remove any material from the file. If the file can not be made available because of the supervisor’s absence, extensions of up to ten (10) business days will be granted.
(c) Upon request, the employee shall be given a copy of documents in the working file.
(d) An employee may submit a written statement to be attached to any document in the file and such statement will remain attached as part of the working file so long as the document remains in the file.
(e) Documents of an adverse nature will be removed from the file no later than eighteen (18) months from the date of the document so long as no reoccurrence of a similar nature has taken place in the intervening period. An employee may request early removal of any adverse document in the file upon mutual agreement between the supervisor and employee.
Supervisory Working Files. The Fire Chief, or designee, may maintain a Supervisory working file which may include notes pertaining to job performance. Within three (3) working days of an employee’s request to their Fire Chief, or designee, the employee shall be allowed to inspect the Supervisory Working file. Examination of the file must occur in the presence of the Fire Chief, or designee. Employees shall not remove any material from their file. Upon request, employees shall be given a copy of their Supervisory working file dated and certified as complete. Upon request of the employee, adverse material shall be removed from their Supervisory working file after one (1) year, so long as no continued violations, warnings, or discipline have occurred within that time period that are directly related to such materials.
Supervisory Working Files. (a) An employee’s supervisor may maintain a working (non Workday) file kept in accordance with Agency practice.
(b) Within five (5) business days from the date of an employee request, employees will be able to inspect their supervisor’s working files in the presence of their supervisor. Employees will not remove any material from the file. If the file cannot be made available because of the supervisor’s absence, extensions of up to ten (10) business days will be granted.
(c) Upon request, the employee shall be given a copy of documents in the working file.
(d) An employee may submit a written statement to be attached to any document in the file and such statement will remain attached as part of the working file so long as the document remains in the file.
(e) Documents of an adverse nature will be removed from the file no later than eighteen
Supervisory Working Files. Only one official personnel file will be maintained on an Employee. No secret personnel file will be kept on any bargaining unit member. This does not preclude a supervisor from maintaining notes on an Employee’s job performance or a supervisory working file. For purposes of this Section a “supervisory working file” consists of material relevant to the preparation of the Employee’s performance evaluation and/or documentation of oral counseling sessions, commendations, training records, administrative or internal investigations that did not result in discipline at the level of a written reprimand or higher, or other records related to an Employee’s performance. The Employer shall not disclose contents of this file without written consent from the Employee, except as may be required by law. Entries in the supervisory working file are not purged but items older than the time limits described below may not be used in consideration of or as support for any disciplinary action or referenced in a performance evaluation:
(a) Counseling or Observe: Two years (b) Oral Warning: Five years
Supervisory Working Files. Only one (1) official personnel file will be maintained on an employee. The official personnel file is located in the Human Resources Services Section at GHQ. However, the supervisor may maintain a supervisory working file which shall include notes on an employee’s job performance for the explicit purpose of preparing employee performance evaluation reports. The working file will be purged no later than one (1) year subsequent to the occurrence of the underlying event. Any dispute arising from this section will be subject to Article 12 –
Supervisory Working Files. A. Individual supervisors maintain a SERF on each of their employees. These files are subject to the same collection, maintenance, retention and disclosure requirements pertaining to other individual employee records, including the provisions of the Privacy Act, as amended, 5 U.S.C. § 552a.
B. Supervisory working files are used by supervisors in carrying out human resources management responsibilities. As such, these files may include documents concerning individual employee development plans, recommendations for awards, training plans or history, discipline or performance, and other such records the supervisor determines to be appropriate for carrying out their on-going personnel supervisory responsibilities.
C. Each SERF must be kept in a secure location, such as a locked desk or cabinet, to ensure its security and confidentiality.
D. Employees are notified and given a photocopy of any documents placed in their SERF within three (3) business days after the document is placed in the file by the supervisor. Upon request, employees may review the documents contained in the SERF in the presence of a designated management official.
E. These files must be maintained in accordance with the applicable records retention schedule.
Supervisory Working Files. With reasonable advance notice, an employee shall be allowed to inspect their working file that is maintained by their supervisor. BLACKLINE AS OF 01/04/2024
Supervisory Working Files a. An employee’s supervisor may maintain a working (non workday) file kept in accordance with Agency practice.
b. Within five (5) business days from the date of an employee request, an employee will be able to inspect their supervisor’s working files in the presence of their supervisor. Employees will not remove any material from the file. If the file can not be made available because of the supervisor’s absence, extensions of up to ten
Supervisory Working Files
