AVAILABILITY AND RETENTION OF RECORDS. The Sub-Adviser shall, in the name of the Portfolio, place or direct the placement of orders for the execution of portfolio transactions in accordance with its investment policies, as set forth in the Portfolio's investment objectives, policies and restrictions. In connection with the placement of orders for the execution of the Portfolio's portfolio transactions, the Sub-Adviser shall create and maintain all necessary records required to be created and maintained by an investment adviser under all applicable law, rules and regulations, including, but not limited to, records required by Section 31(a) of the 1940 Act . All records pertaining to the Sub-Adviser's management of the Portfolio shall be the property of the Fund and shall be available for inspection and use, upon reasonable notice and during normal business hours, by the Securities and Exchange Commission, state regulators, Adviser, or any person retained by the Fund. Where applicable, such records shall be maintained by the Sub-Adviser for the period and in the place required by Rule 31a-2 under the 1940 Act.
AVAILABILITY AND RETENTION OF RECORDS. A. Provider agrees all records, documents, writing or other information, including but not limited to, financial records, census records, consumer records and documentation of legal compliance with OAC rules, produced by Provider under this Contract, and all records, documents, writings or other information, including but not limited to financial, census and consumer used by Provider in the performance of this Contract shall be maintained for a minimum of three (3) years. All records relating to costs, work performed and supporting documentation for invoices submitted to HCJFS by Provider, along with copies of all deliverables submitted to HCJFS pursuant to this Contract, will be retained and made available by Provider for inspection and audit by HCJFS, or other relevant governmental entities including, but not limited to the Xxxxxxxx County Prosecuting Attorney, ODJFS, the Auditor of the State of Ohio, the Inspector General of Ohio or any duly appointed law enforcement officials and the United States Department of Health and Human Services for a minimum of three (3) years after reimbursement for services rendered under this Contract. If an audit, litigation or other action is initiated during the time period of the Contract, Provider shall retain such records until the action is concluded and all issues resolved or the three (3) years have expired, whichever is later.
B. Provider agrees it will not use any information, systems or records made available to it for any purpose other than to fulfill the contractual duties specified herein, without permission of HCJFS.
C. Provider agrees to keep all financial records in a manner consistent with generally accepted accounting principles and OAC 5101:2-47-26.1.
D. Records must be maintained for all Services provided by this Contract and all the expenses incurred in the operation of the programs described herein. Services provided and expenses incurred without proper documentation will not be reimbursed, and overpayments will be recovered through the audit process. Proper documentation of Service provided is defined as a personal record of Service maintained by Provider staff that details the Service(s) provided to or on behalf of a Consumer, with the beginning and ending time(s) of the Service(s).
AVAILABILITY AND RETENTION OF RECORDS. The Provider shall maintain and preserve all financial and eligibility determination records related to this agreement, including any other documentation used in the administration of the program, in its possessions as prescribed by the Ohio Help Me Grow Child Record Policy, and/or will assure the maintenance of such for a like period of time in the possession of a third party performing work related to this agreement, unless otherwise directed by RCJFS.
AVAILABILITY AND RETENTION OF RECORDS. All records relating to the products and services provided under this Agreement and supporting documentation for invoices submitted to Client by Xxxxxxx shall be retained and made available by Runbeck for audit by Client, its duly authorized representatives, the State of Illinois (including, but not limited to, the Auditor of the State of Illinois, Inspector General or duly appointed law enforcement officials) and agencies of the United States government. Such records shall be retained by Xxxxxxx and made available for any time period required by state or federal law.
AVAILABILITY AND RETENTION OF RECORDS. At any time, during regular business hours, with reasonable notice and as often as DCDJFS, the Comptroller General of the United States, the State, or other agency or individual authorized by DCDJFS may deem necessary, PROVIDER shall make available to any or all the above named parties or their authorized representatives, all subcontracts, invoices, receipts, payrolls, personnel records, enrollees records, reports, documents and all other information or data relating to all matters covered by this Contract. DCDJFS and the above named parties shall be permitted by PROVIDER to inspect, audit, make excerpts, photo static copies and/or transcripts of any and all documents relating to all matters covered by this Contract. PROVIDER, for a minimum of three (3) years after reimbursement/compensation for services rendered under this Contract, agrees to retain and maintain, and assure that all of its subcontractors retain and maintain, all records, documents, writings and/or other information related to performance of this Contract. If an audit, litigation, or other action is initiated during the time period of this Contract, PROVIDER shall retain and maintain, and assure that all of its subcontractors retain and maintain, such records until the action is concluded and all issues are resolved or the three (3) years have expired, whichever is later. Prior to the destruction of any records related to performance of this Contract, regardless of who holds such records, PROVIDER shall contact DCDJFS in writing to obtain written notification that such records may be destroyed. Such request for destruction of records must specifically identify the records to be destroyed.
AVAILABILITY AND RETENTION OF RECORDS. All records relating to the products and services provided under this Agreement and supporting documentation for invoices submitted to Client by Runbeck shall be retained and made available by Runbeck for audit by Client, its duly authorized representatives, the State of Colorado (including, but not limited to, the Auditor of the State of Colorado, Inspector General or duly appointed law enforcement officials) and agencies of the United States government. Such records shall be retained by Runbeck and made available for any time period required by state or federal law.
AVAILABILITY AND RETENTION OF RECORDS. Subrecipient shall retain and preserve all financial records related to this Contract, including any other documentation used in the administration of the Grant, in its possession for a period of three (3) years commencing on the last day the Contract Period.
AVAILABILITY AND RETENTION OF RECORDS. All records relating to the Products and Services provided under this Agreement and supporting documentation for invoices submitted to Client by Xxxxxxx shall be retained and made available by Runbeck for audit by Client, its duly authorized representatives, the State of Colorado (including, but not limited to the Auditor of the State of Colorado, Inspector General or duly appointed law enforcement officials) and agencies of the United States government. Such records shall be retained by Xxxxxxx and made available for any time period required by state or federal law. Xxxxxxx’x invoices will conform to the reasonable requirements of the Client. Client shall reimburse Runbeck for all costs incurred in collecting any late payments, including, without limitation, attorneys' fees. Client shall not withhold payment of any amounts due and payable by reason of any set-off of any claim or dispute with Xxxxxxx.
AVAILABILITY AND RETENTION OF RECORDS. All records pertaining to services delivered and all financial books, records, statistical and management books and records shall be available for examination and audit by County, Federal, State and/or the County duly authorized representatives for a period of not less than five (5) years after final payment of the Contractor’s fee expenses under the Contract or until all pending County, State, and Federal audits are completed, whichever is later. All records related to this Contract must be kept in a single location, either at the Contractor’s principle place of business or its place of business where the work was done. If this is not practical, the Contractor will assume the cost of collecting, organizing, and relocating the records and any technology needed to access the records to the Contractor’s office nearest Dallas County, Texas whenever the County or anyone else with audit rights requests access to the Contractor’s records associated with the services covered under this RFP/RFQ. The Contractor will do so with all due speed, not to exceed five (5) business days. If any audit reveals any material deviation from the RFP/RFQ’s service and specification requirements, any misrepresentation, or any overcharge to the Dallas County, the County will be entitled to recover damages, as well as the cost of the audit.
AVAILABILITY AND RETENTION OF RECORDS. All records relating to the Products and Services provided under this Agreement and supporting documentation for invoices submitted to County by Xxxxxxx shall be retained and made available by Runbeck for audit by County, its duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States government. Such records shall be retained by Xxxxxxx and made available for any time period required by state or federal law.
