DAY OF EVENT. IF RENTAL AGENT HAS TO DO ANY CLEANING ON THIS LIST, A PORTION OR ALL OF YOUR DEPOSIT WILL NOT BE REFUNDED.
DAY OF EVENT. Vendors are expected to adhere to standards and practices defined herein throughout the event to ensure an enjoyable experience for everyone involved.
DAY OF EVENT. Host shelter should assign staff and volunteers who can take pictures throughout the event. The pictures should then be sent to Xxxxxx Xxxxxxxx so she can post the pictures through social media. This will enable us to continue to promote your event.
DAY OF EVENT. Company logo recognition at appropriate area; Wellness Area, Kids Corner Area, Banner Making Area, and Registration Area.
DAY OF EVENT. Day of hall rental time begins at 9am and ends at 11pm. Client and client’s belongings shall be cleaned and removed from the premises by midnight. • Hidden Acres Ranch LLC will provide the setup of tables and chairs for inside the hall and chair setup only at the ceremony site. Client shall provide staff the seating plan at least two weeks prior to the Event. Tables and chairs will be setup prior to 9:00AM on the Event Date. Hidden Acres staff will setup the tables and chairs one time, any revisions thereafter will be the responsibility of client. • Hidden Acres Ranch LLC holds the right to conduct tours from 8am to 1pm on Client’s Event Date, unless this directly interferes with the ceremony. • Linens are not included with a venue rental. • Client shall provide their own ladders, extension cords, or any other type of tool or equipment for set up. • Out of respect for all our Clients events, ALL “BOOKED BRIDE” Venue visits will be scheduled on non-event days only. • A Hidden Acres Ranch representative will be available by phone and on-site for the duration of the Event. • Hidden Acres Ranch LLC provides one refrigerator, a kitchen prep room with prep tables, one serving table, bar table, and one freezer. • Hidden Acres Ranch LLC provides a climate controlled indoor facility. • Hidden Acres Ranch will not allow additional foliage beyond what is already in place. Client shall respect the natural foliage and not disturb it. • Client may not take any of the indoor reception chairs or tables outdoors. • Client may not tie into main electrical box for band/DJ equipment or any other needs. • Drink stations are not permitted to be placed on wooden tables or over wooden floor. • DJ/entertainment vendors must stop by 11:00pm. • For on-site food preparation, the following policies must be followed: no cooking is permitted inside the venue, only outdoor electrical outlets may be accessed, cooking equipment must be self-contained, fire lanes and all necessary entrance/exits must be left unblocked, and no cooking can take place within 10’ of the building. • Hidden Acres Ranch LLC reserves the right to eject or cause to be ejected from the facilities any objectionable person or persons. Neither Hidden Acres Ranch nor any of its officers, agents or employees shall be liable to Client or any of Client’s guests for any damages that may result by the exercise of this right. The term “objectionable persons” shall include those persons who by virtue of disorderly conduct, drun...
DAY OF EVENT. On-Sight Contact Name (if different from applicant): Cell Phone #: Alternate On-Sight Contact Name: Cell Phone #: Law Enforcement Non-Emergency Contact: Cell Phone #: 000-000-0000 On-Call DPW Worker Name: Cell Phone #: 000-000-0000 DPW Supervisor Name: Cell Phone #: Village Event Coordinator: Cell Phone #: Will there be an onsite Medical Emergency/First Aid Stations established? Yes No If “YES” what is the location? If “NO” how will an emergency be handled? Will there be an onsite Fire Emergency Station be established? Yes No If “YES” what is the location? If “NO” call 911 and be certain you and your staff are aware of your location. Will there be an onsite Police Emergency Station be established? Yes No If “YES” what is the location? If “NO” call 911 and be certain you and your staff are aware of your location. In case of Xxxxxx Weather who makes the call to cancel the event: Name: Cell Phone #: Is there a Severe Weather Shelter Area: Yes No If “YES” what is the location? In case of Severe Weather is there an Alternate Event Location? Yes No If “YES” what is the location? Type of Event: Describe in detail the activities planned: (Use an additional sheet of paper if necessary) Event Starts: Event Ends: Dismantle: EVENT DETAILS Please provide on a separate sheet of paper if necessary, a complete disclosure and description of the following:
DAY OF EVENT. QBFC shall provide for all day-of-event operations in connection with events that take place at the Stadium, as required by and in accordance with the “game-day operations manual” attached hereto as Exhibit 7.7.
DAY OF EVENT. The Chamber will be the exclusive vendor serving water, soda, beer, and wine in the food court. Please respect this policy, this is our largest fundraiser of the year.
DAY OF EVENT. User agrees to meet with HHA representative PROMPTLY at on the day of the event to take possession of the facility. User understands that representative may, at his discretion, leave if User has not arrived 15 minutes after appointed time. If this should occur, user may call to attempt to arrange a later meeting; however, additional charges will apply.
DAY OF EVENT. User agrees to meet with HHA representative PROMPTLY at on the day of the event to take possession of the facility. User understands that representative may, at his discretion, leave if User has not arrived 15 minutes after appointed time. If this should occur, user may call to attempt to arrange a later meeting; however, additional charges will apply. Confetti and/or glitter cannot be used as decoration. Any signs of either use will result in loss of all deposit. Smoking is only permitted outside; however, user is responsible for cleanup of all cigarette butts as well as any trash on the grounds generated during the event. All User property including rentals must be removed from the facility immediately following the close of the event. Failure to do so will result in rental charge for the following day plus loss of all deposit. Property left on the premises may be held as collateral pending payment of additional rent. Heating/cooling and all lights should be turned off prior to leaving the building. Failure to do so will result in the loss of all or a portion of deposit. Air conditioning or heat for multi-day events must be turned off at the close of business each day. Premises vacated no later than 2 a.m. Failure to return keys immediately following event will result in security deposit forfeiture to have the locks rekeyed. Name Phone This contract is a “license” and not a “lease” with all legal ramifications of that distinction. User shall indemnify, defend, and hold harmless HHA, its members, officers, directors, employees and agents from any and all losses, costs and claims of any kind whatsoever arising from or incidental to User's use of the Heights City Hall & Fire Station. I have read this contract in its entirety and understand the contents. Signed and agreed this day of , 20 . User signature: Printed name: Address: City: Zip: Telephone: (day) (evening) Mail signed contract and checks to: Houston Heights Association 000 X. 00xx Xx. Xxxxxxx, XX 00000-0000 Contact: Xxxxxxx Xxxxxxx, Business Manager 713.868.4727 (9 a.m. – 5 p.m.) Fax: 000.000.0000 (M-F 9 a.m. - 5 p.m.) Email: xxxxxxxxxxxxxxx@xxxxxxxxxxxxxx.xxx Email: 01/10/17 The Houston Heights Association (HHA) and (User) agree to the following terms in addition to the attached User Agreement between the parties on the date of . Food trucks are expressly prohibited without prior approval from the vice president of properties or the president of the Houston Heights Association. The HHA will not be...
