Evaluation of Technical Bids. 3.1.1 The Authority shall open the BIDs received online after as per the Schedule of Bidding in Clause 1.3 herein above at the place specified in Clause 2.11.4 (i); and in the presence of the Bidders who choose to attend. The Authority shall prepare minutes of the BID opening, including information disclosed to those present at the time of the BID opening.
3.1.2 Technical Bids of those Bidders, who have not submitted their Bid online, shall not be considered for opening and evaluation.
3.1.3 If any information furnished by the Bidder is found to be incomplete, or contained in formats other than those specified herein, the Authority may, in its sole discretion, exclude the relevant information for consideration of eligibility and qualification of the Bidder.
3.1.4 To facilitate the evaluation of Technical BIDs, the Authority may, at its sole discretion, seek clarifications in writing from any Bidder regarding its Technical BID. Such clarification(s) shall be provided within the time specified by the Authority for this purpose. Any request for clarification(s) and all clarification(s) in response thereto shall be in writing. The bids will be examined and evaluated in accordance with the provisions set out in Section 3. The Authority will subsequently flag issues, if any with the data updated by the Bidders.
3.1.5 If a Bidder does not provide clarifications sought under Clause 3.1.4 above within the prescribed time, its Bid may be liable to be rejected. In case the Bid is not rejected, the Authority may proceed to evaluate the Bid by construing the particulars requiring clarification to the best of its understanding, and the Bidder shall be barred from subsequently questioning such interpretation of the Authority.
Evaluation of Technical Bids. Assessment of adequacy of Technical Proposal with Requirements:
Evaluation of Technical Bids. 20.1 Purchaser shall evaluate the bids to determine whether they are complete, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order.
20.2 The Purchaser will determine the substantial responsiveness of each bid to the Bid Document. For the purposes of these clauses, a substantially responsive bid is one which confirms to all the terms and conditions of the Bid Documents without material deviations. The purchaser‟s determination of bid‟s responsiveness shall be based on the contents of the bid itself without recourse to extrinsic evidence.
20.3 A bid, determined as substantially non-responsive will be rejected by the purchaser and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non- conformity.
20.4 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which doesn‟t constitute a material deviation, provided such waiver doesn‟t prejudice or affect the relative ranking of any bidder.
Evaluation of Technical Bids. Submission of Essential Documents (For Technical Bid Evaluation): The following documents must be enclosed with the Tender form for technical evaluation of the bids:
(i) The bidder should be based at Delhi/NCR (registered office or branch office).
(ii) The bidder should have continuous experience during the last EIGHT years in the field of providing such services (housekeeping & catering) in Central Govt. establishments/Autonomous bodies of Govt. of India/ Corporations of Govt. of India/reputed public organizations. A certificate to this effect shall be enclosed by the bidder in tabular form. Cutoff date for calculation experience will be 31.03.2018.
(iii) The bidder (Proprietor/ Director/ owner) should possess a degree or diploma in Catering/Hotel management from a reputed institute. Copy shall be enclosed by the bidder.
(iv) The bidder should have provided / have been providing continuous satisfactory services in an establishment having a minimum of 70 rooms and capacity to accommodate 125 guests at a time for at least three years during last FIVE years 2013-14, 2014-15, 2015-16, 2016-17 and 2017-18. A certificate along with copies of the work orders shall be enclosed by the bidder.
(v) The bidder should have an experience of providing catering services involving very high dignitaries (including Hon’ble Prime Minister and/or Hon’ble President of India) and foreign delegates. Experience certificate stating clearly about this may be closed.
(vi) The bidder should have completed one single work/ services of Catering and Housekeeping of contract value not less than 250 Lakhs during the last three financial year (i.e. 2015-16, 2016-17 and 2017-18) OR two similar works/ services of not less than 150 Lakhs each during the last three financial year (i.e. 2015-16, 2016-17 and 2017-18). Certificate along with the copy of the work order shall be enclosed by the bidder.
(vii) Registration certificate of the firm under the Shop & Establishment Act of the Govt. of NCT Delhi or any other recognized authority of the government. Copy shall be enclosed by the bidder.
(viii) Minimum turnover of the firm not less than Rs. 5.00 Crore (Rupees Five Crore) during last three financial years (2015-16, 2016-17 and 2017-18). Certified Profit & Loss Account and Balance Sheet of the firm for last three years (2015-16, 2016-17 and 2017-18) to be provided duly attested by the chartered accountant in Housekeeping & Catering Services.
(ix) Duly certified copies of the satisfactory servic...
Evaluation of Technical Bids. Technical bid documentation shall be evaluated in two sub-steps.
a. Firstly, the documentation furnished by the vendor will be examined prima facie to see if the offer made, technical skill base and financial capacity and other vendor attributes claimed therein are consistent with the needs of this project.
b. In the second step, TSTSL may ask vendor(s) for additional information, visit to vendors site and/or arrange discussions with their professional, technical faculties to verify claims made in technical bid documentation.
Evaluation of Technical Bids. The Employer will carry out a detailed technical evaluation of the Bids not previously rejected as being substantially nonresponsive, to determine whether the technical aspects are in compliance with the Bidding Document. The Bid that does not meet minimum acceptable standards of completeness, consistency, and detail, and the specified minimum and/or maximum requirements for specified functional guarantees, will be treated as nonresponsive and hence rejected. To reach such a determination, the Employer will examine and compare the technical aspects of the bids on the basis of the information supplied by the Bidders, taking into account the following:
