Examination and Retention of Records. (a) Recovery Healthcare Corporation agrees that it will permit the County to examine and evaluate its program and services provided under the terms of this Agreement and/or to review its data records periodically at the County’s expense. This examination and evaluation of the program may include site visitation, observation of programs in operation, interviews of and administration of questionnaires to the staff of Recovery Healthcare Corporation at the County’s expense;
(b) Recovery Healthcare Corporation shall retain and make available to the County only those financial records, supporting documents, statistical records, and all other records pertinent and applicable solely to the Agreement for a minimum of three (3) years, or until any pending litigation, claim, audit or review and all questions arising there from have been resolved;
(c) Recovery Healthcare Corporation understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor’s Office, or any successor agency, to conduct an audit or investigation in connection with those funds;
(d) Recovery Healthcare Corporation further agrees to cooperate fully with the State Auditor’s Office or its successor in the conduct of the audit or investigation, including providing all records requested;
(e) Recovery Healthcare Corporation will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Recovery Healthcare Corporation enters into in which funds received under this Agreement form all or part of the consideration.
Examination and Retention of Records. Seller or EPE may examine, and each at its own expense obtain copies, of the operating records and data kept by the other Party relating to transactions under and administration of this Agreement, at any time during the period the records are required to be maintained, upon prior request and during normal business hours. A Party’s review of any such data shall in no way relieve the other Party of its responsibility for the professional quality, technical accuracy and completeness of such data. Each Party shall retain such operating records and data for the period of time required by applicable law.
Examination and Retention of Records. 6.8.1. The County Agency agrees that the Department, the Commissioner, the Comptroller General of the United States (including their duly authorized representatives), and the Auditor of the State of Iowa shall have access to and the right to examine any pertinent books, documents, papers, and records of the County Agency for purposes of verifying transactions with respect to matters covered by this Agreement.
6.8.2. The County Agency shall retain each authorization it receives (or a copy thereof) for a total of three (3) years from the date the authorization is signed by the County Agency representative and for such longer period as is required for completion or resolution of the audits, litigation, or other actions involving such records of which the County Agency has actual notice and which are commenced before the end of the 3-year period.
6.8.3. The County Agency shall retain a paper or electronic copy of the County Agency’s completed accounting report of IAR payments for each individual for three (3) years from the end of the federal fiscal year for which the report pertains. SSA shall retain electronic records for all IAR cases processed using the secure Internet based process. These reports can be queried and/or printed on demand by the County Agency. At the County Agency’s option, the County Agency can rely upon these SSA retained records to meet the retention requirement in this subsection instead of keeping a separate copy of the report.
6.8.4. The County Agency shall retain a copy of each written notice furnished to an individual provided pursuant to this Agreement for three (3) years from the end of the federal fiscal year for which the notice pertains.
Examination and Retention of Records. As used in this article, “records” includes books, test plans, test reports, incremental and/or final ECPs, documents, accounting procedures and practices, and other data regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form.
Examination and Retention of Records. The City and its representatives shall have audit and inspection rights described below:
a) The City and its representatives shall have the right to examine, all books, records, documents, and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred for the performance of this Agreement. Such right of examination shall include inspection at all reasonable times at Capital Metro offices, or such parts thereof, as may be engaged in or maintain records in connection with the performance of this Agreement.
b) All records shall be made available at the office of Capital Metro at all reasonable times for inspection, audit, or reproduction until the expiration of three (3) years from the date of final payment under this Agreement or for the amount of time required under applicable records retention laws, whichever is longer except that if this contract is completely or partially terminated, the records relating to the work terminated shall be made available for a period of three (3) years from the date of any final settlement or for the amount of time required under applicable records retention laws, whichever is longer.
Examination and Retention of Records. Consultant shall maintain all books, records, documents, accounting ledgers, data bases, and similar materials relating to work performed for County under this Agreement on file for at least three (3) years following the date of final payment to the Consultant by County. All records stored on a computer database must be of a format compatible with the County’s database. Any duly authorized representative(s) of County shall have access to such records for the purpose of inspection, audit, and copying at reasonable times, during usual and customary business hours. Consultant shall provide the County’s representative(s) such access and inspection. Further, any duly authorized representative(s) of the County shall be permitted to observe and inspect any or all of Consultant’s facilities and activities during usual and customary business hours for the purposes of evaluating and judging the nature and extent of Consultant’s compliance with the provision of this Agreement. In such instances, County representative(s) shall not interfere with or disrupt such activities. Consultant shall maintain, and the County and its representatives shall have the right to examine, all books, records, documents, accounting procedures and practices and other evidence sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred for the performance of the Agreement. The materials described above as well as any relevant database and computer tapes or disks containing such information shall be made available at the County office or at the offices of the contractor at all reasonable times for inspection, audit, and reproduction during the term of the Consultant, and for three years from the final date of settlement or payment under the Agreement.
Examination and Retention of Records. 5.9.1 RPL shall retain and the Comptroller General of the United States, DOE, or their authorized representatives shall, until three (3) years after final payment to NOXSO under the DOE Agreement, have access to and the right to examine any of RPL's directly pertinent books, documents, papers, or other records involving transactions related to this Agreement for the purpose of making audits, examinations, and transcripts thereof, provided however, that NOXSO shall not be entitled to such access.
5.9.2 The periods of access and examination of Subsection 5.9.1, above, for records relating to (a) appeals under the Disputes clause of the DOE Agreement, (b) litigation or settlement of claims arising from the performance of this Agreement, or (c) costs and expenses of this Agreement to which the Comptroller General or a duly authorized representative from the General Accounting Office has taken exception shall continue until such appeals, litigation, claims, or exceptions are disposed of.
Examination and Retention of Records. The Grantee shall maintain during the course of the work, complete and accurate records of all of the Grantee's costs and documentation of items which are chargeable to H-GAC under this Agreement. H- GAC, through its staff or designated public accounting firm, shall have the right at any reasonable time to inspect, copy and audit those records on or off the premises of the Grantee. Failure to provide access to records may be cause for termination of the Agreement.
Examination and Retention of Records. Contractor shall maintain during the course of its work, complete and accurate records of items that are chargeable to END USER under this Contract. H-GAC, through its staff or its designated public accounting firm, the State of Texas, or the United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the premises of Contractor. Failure to provide access to records may be cause for termination of this Contract. Contractor shall maintain all records pertinent to this Contract for a period of not less than seven (7) calendar years from the date of acceptance of the final contract closeout and until any outstanding litigation, audit or claim has been resolved. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Contractor further agrees to include in all subcontracts under this Contract, a provision to the effect that the subcontractor agrees that H-GAC’s duly authorized representatives, shall, until the expiration of seven (7) calendar years after final payment under the subcontract or until all audit findings have been resolved, have access to, and the right to examine and copy any directly pertinent books, documents, papers, invoices and records of such subcontractor involving any transaction relating to the subcontract. The Contractor understands and agrees that the Contractor shall be liable to H-GAC for any findings that result in monetary obligations to H-GAC.
Examination and Retention of Records. A. The State agrees that the Commissioner and the Comptroller General of the United States (including their duly authorized representatives) have access to and the right to examine any pertinent books, documents, papers, and records of the State for purposes of verifying transactions with respect to matters covered by this Agreement.
B. The State shall retain each authorization it receives (or a copy thereof) for a total of three (3) years from the date said authorization is signed and for such longer period as is required for completion or resolution of the audits, litigation, or other actions involving such records of which the State has actual notice and which are commenced before
C. The State shall retain a copy of each Form SSA-8125, SSA- 8125-F6, or other SSA approved accounting form it completes for three (3) years from the end of the Federal fiscal year for which the form pertains.
D. The State shall retain a copy of each written notice furnished to an individual as set forth in Article IV, Paragraph G. for three (3) years from the end of the Federal fiscal year for which the notice pertains.
