HMIS Lead. The PAC is responsible for entering into the HMIS Lead Agreement and this decision is made by a majority vote of a PAC quorum. The PAC is responsible for the process of selecting the HMIS Lead and this procurement and selection process occurs at an interval of every five years. The next HMIS Lead selection year is 2025. The HMIS Lead selection process may also occur if yearly monitoring shows concerns and inconsistencies that are not adequately resolved within 90 days, or if the HMIS Lead were to formally resign this responsibility in writing to the PAC. The PAC rules on satisfactory resolution of concerns and inconsistencies by a majority vote of a PAC quorum. A majority vote of a PAC quorum will initiate the HMIS Lead procurement process due to performance concerns or resignation. The HMIS Lead procurement process includes a public posting and email to SDHHC members of the opportunity and responsibilities of HMIS Lead along with a request for interested parties to submit a letter of intention including an explanation of HMIS capacity and willingness to serve as HMIS Lead with-in 30 days of posting to SDHHC webpage and email to SDHHC membership. SDHDA currently serves as the HMIS Lead. SDHDA employs the HMIS Administrator and is responsible for establishing, administering, supporting, and managing the HMIS on behalf of SDHHC. HMIS Lead develops and monitors policies and procedures for HMIS Contributing Homelessness Organizations (CHOs) and develops and monitors functionality, security, data quality plans, privacy policies, and reviews these policies and plans on at least a yearly basis, and makes changes and updates to plans and policies as approved by the PAC. HMIS Lead maintains up to date HMIS End User Agreements with each organization that participates (CHOs). HMIS Lead manages the HMIS on a daily basis and the PAC governs HMIS and approves any changes or updates to HMIS policies, plans, and procedures. PAC and HMIS Lead work together to ensure the HMIS meets HUD standards for data quality, security, and privacy. HMIS Lead reviews CHOs HMIS data quality at least quarterly and creates action plans as needed to address inadequacy while adhering to SD HMIS Data Quality Plan approved by the PAC. SDHHC designates Client Track as the single Homeless Management Information System for its geographic area.
HMIS Lead. The County will provide the Agency 24-hour access to HMIS data-gathering system, via internet connection. • The County reserves the right to provide up to two (2) Bell Data User licenses to each HMIS Agency based on the size of the client population at no cost. An Agency may purchase additional user licenses under separate contract. • The County will provide template for a Client Release of Information Authorization (ROI) form. • The County will provide initial training and refresher training as required to HMIS Users. • The County will provide basic user support and technical assistance (i.e., general trouble- shooting and assistance with report generation) in accordance with standard operating procedures. • HMIS data used in reports released to the public will be limited to presentation of aggregated, or summary, data. Personal identifying information will never S a n L u i s O b i s p o C o u n t y C o C H M I S P a r t i c i p a t i n g A g e n c y A g r e e m e n t - A p p r o v e d b y H S O C 9 / 1 6 / 2 0 2 0 p g . 3 be published. • The County will monitor quality and timelines of data entry. • The County will notify the Agency Administrator and/or Executive Director if it becomes aware of any violation of HMIS policies or procedures on the part of HMIS Users at this organization. If the violation is a security incident, the System Administrator will also present the incident to the HMIS Advisory Committee.
HMIS Lead. The CoC shall designate an eligible applicant to manage the HMIS. This eligible applicant shall serve as the lead agency for HMIS (hereinafter “HMIS Lead.”) The HMIS Lead shall automatically continue to serve in its designated capacity until such time as the HMIS Advisory Committee established in Article VII recommends a change, which shall require approval by the Board of Directors following notification of the voting membership. The specific roles and responsibilities of the HMIS Lead shall be set forth in an executed memorandum of understanding between the CoC and the HMIS Lead.
HMIS Lead. The PAC is responsible for entering into the HMIS Lead Agreement and this decision is made by a majority vote of PAC quorum. SDHDA serves as the HMIS Lead. SDHDA employs the HMIS Program Coordinator and is responsible for establishing, administering, supporting, and managing the HMIS on behalf of SDHHC. HMIS Lead develops and monitors policies and procedures for HMIS Contributing Homelessness Organizations (CHOs) and develops and monitors functionality, security, data quality plans, privacy policies, and reviews these policies and plans on at least a yearly basis, and makes changes and updates to plans and policies as approved by the PAC. HMIS Lead maintains up to date HMIS End User Agreements with each organization that participates (CHOs). HMIS Lead manages the HMIS on a daily basis and the PAC governs HMIS and approves any changes or updates to HMIS policies, plans, and procedures. PAC and HMIS Lead work together to ensure the HMIS meets HUD standards for data quality, security, and privacy. HMIS Lead reviews CHOs HMIS data quality at least quarterly and creates action plans as needed to address inadequacy while adhering to SD HMIS Data Quality Plan approved by the PAC. SDHHC designates Client Track as the single Homeless Management Information System for its geographic area.
